Shropshire Council: WME 2015(1) - The Supply & Delivery of Bulk Liquified Petroleum Gas (LPG)

UK-Shrewsbury: Liquefied Petroleum Gas (LPG).

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      West Mercia Energy (A Local Authority Joint Committee of Shropshire Council, Worcestershire County Council, Telford & Wrekin Council and Herefordshire Council)
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
      Tel. +44 1743252993, Fax. +44 1743253910, Email: procurement@shropshire.gov.uk, URL: www.westmerciaenergy.co.uk
      Contact: Procurement, Attn: Nigel Denton

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local agency/office

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: WME 2015(1) - The Supply & Delivery of Bulk Liquified Petroleum Gas (LPG)
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKG22 - Shropshire CC         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 500,000 and 1,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Liquefied Petroleum Gas (LPG). The organisation is operated under the authority of a Joint Committee formed under the Local Government Act 1972, the Member Authorities being Shropshire Council, Herefordshire Council, Worcestershire County Council and Telford & Wrekin Council. A Joint Agreement between those Member Authorities determines the governance arrangements. The Joint Committee is the elected Member body responsible for the discharge of the functions of the Member Authorities.
The objectives of the West Mercia Energy Joint Committee (WME) is to maintain effective, efficient and economic arrangements for the purchase and supply of energy at the request of and to the satisfaction of the Member Authorities and to other public bodies, non-profit making and charitable organisations, education providers, including Academies, and private sector organisations delivering public services on behalf of public bodies and such other organisations which may be approved by the Joint Committee (including approval via the Annual Business Plan) where it is permitted by law and is to benefit of Member Authorities to do so.
In accordance with the above stated aims and objectives, WME are seeking to establish a framework arrangement for the supply and delivery of bulk liquified petroleum gas (LPG) including the installation of tanks where required, bottled propane gas and ancillary products to the customers of West Mercia Energy in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin, and Worcestershire, together with other customers of West Mercia Energy (current and potential), in general as further identified at the following websites but also to include any organisation within the description in the paragraph above not so identified:

https://www.gov.uk/find-your-local-council (Local Authorities)

https://www.education.gov.uk/edubase/home.xhtml (education establishments)

http://www.schoolswebdirectory.co.uk/index.php (education establishments)

http://www.ukschoolsdirectory.net/ (education establishments)

https://www.police.uk/?view=force_sites#force_sites (police)

https://www.scotland.police.uk/ (police)

http://www.fireservice.co.uk/information/ukfrs. (fire service)

https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)

https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (nhs)

http://www.show.scot.nhs.uk/organisations/index.aspx (nhs)

https://www.wales.nhs.uk/nhswalesaboutus/structure (nhs)

https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)

http://www.oscr.org.uk/ (charities)
         
      II.1.6)Common Procurement Vocabulary:
         09133000 - Liquefied Petroleum Gas (LPG).
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This contract covers a framework agreement for the supply of LPG. See para 11.1.4 above for scope.      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2016
         Completion: 31/03/2020

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      See tender documentation. Parent company guarantee and/or other guarantees of perfromance and financial liability may be required by the Contracting Authority
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Orders will be placed directly with the successful tenderer by the customers of West Mercia Energy using the framework agreement. The successful tenderer will submit invoices in accordance with the Terms and Conditions of Contract.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      West Mercia Energy wishes to trade with one legal entity with a single point of contact and defined responsibility.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      See Terms & Conditions of contract      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      See tender documentation      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in tender documents including financial status
Financially sound company structure demonstrated through published accounts and Credit Agency checks         
         Minimum Level(s) of standards possibly required:
         Financially sound company structure demonstrated through published accounts and Credit Agency checks
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         See tender documentation         
         Minimum Level(s) of standards possibly required:
         See tender documentation      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: WME 2015(1)      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/07/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 31/07/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Date: 31/07/2015
         Time: 12:00
         Place:
         Shirehall, Abbey Foregate, Shrewsbury SY2 6ND


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 4 years
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The deadline for tenders will be noon 31 July 2015.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Liquefied-Petroleum-Gas-%28LPG%29./729TSH3DKV

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/729TSH3DKV
GO-2015626-PRO-6724538 TKR-2015626-PRO-6724537
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Shropshire Council
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
      Tel. +44 1743252992, Email: procurement@shropshire.gov.uk

      VI.4.2)Lodging of appeals: West Mercia Energy will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section I.1.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 26/06/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Constituent authorities of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy (current and potential) who are identified at para II.1.5 In addition WME is purchasing on behalf of itself and any wholly owned local authority company (whether solely owned or jointly owned with other local authorities) or other entity that is deemed to be a contracting authority by virtue of the Council's involvement or the involvement of another local authority
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom