Wessex NHS is using Delta eSourcing to run this tender exercise
Notice Summary |
---|
Title: | UHS10332 Electronic Document Management System |
Notice type: | Contract Notice |
Authority: | Wessex NHS |
Nature of contract: | Supplies |
Procedure: | Restricted |
Short Description: | University Hospitals Southampton NHS Foundation Trust (UHS) is going out to tender for the provision of an electronic document management system (EDMS) solution as part of the IM&T “Digital by default” strategy. The EDMS solution will consist of software together with implementation and ongoing support and maintenance services. This procurement may be extended to include UHS partner organisations e.g. Solent NHS Trust and Southern Health NHS Foundation Trust. |
Published: | 25/04/2014 13:29 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
University Hospital Southampton NHS Foundation Trust
Graham Road, Southampton, SO14 0YG, United Kingdom
Tel. +44 02380825132, Fax. +44 02380825932, URL: http://www.uhs.nhs.uk
Attn: Jeremy Day
Electronic Access URL: www.delta-esourcing.com
Electronic Submission URL: www.delta-esourcing.com
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Health
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: UHS10332 Electronic Document Management System
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Purchase
Region Codes: UKJ3 - Hampshire and Isle of Wight
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Document management system. Document management software package. University Hospitals Southampton NHS Foundation Trust (UHS) is going out to tender for the provision of an electronic document management system (EDMS) solution as part of the IM&T “Digital by default” strategy. The EDMS solution will consist of software together with implementation and ongoing support and maintenance services. This procurement may be extended to include UHS partner organisations e.g. Solent NHS Trust and Southern Health NHS Foundation Trust.
II.1.6)Common Procurement Vocabulary:
48311100 - Document management system.
48311000 - Document management software package.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The combination of an EDMS and in house scanning of paper case notes is a key component of the Trust’s IM&T strategy to create a true electronic patient record (EPR). To achieve this, the project will:
1. Implement an intuitive EDMS user interface as part of the existing EPR to enable UHS staff to access relevant patient information more quickly.
2. Enable tablet access to EDMS.
3. Enable any paper notes created during a patient’s care to be scanned and indexed as part of the EDMS.
It is envisaged that by 2017 this will remove the need for local storage and provision of paper case notes to support patient care. Between 2015 and 2017, information from paper case notes will be scanned into the EDMS to support patient care.
The EDMS solution procured will be required to:
• Integrate with the existing UHS EPR, as part of the integrated EDMS product suite.
• Acquire, index and store data from scanned documents.
• Present data through an intuitive user friendly graphical user interface (GUI) with a single view of both scanned documents and documents created in the UHS EPR.
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Yes
Number of possible renewals: 2
If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
Duration in months: 24
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 60 (from the award of the contract)
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see PQQ for further information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see PQQ for further information
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see PQQ for further information
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Please see PQQ for further information
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Information and formalities necessary for evaluating if requirements are met:
Please see PQQ for further information
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
Please see PQQ for further information
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 3 and maximum number: 5
Objective Criteria for choosing the limited number of candidates:
Please see PQQ for further information
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: UHS10332
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Not Provided
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 27/05/2014
Time: 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Document-management-system./7264UJJPM6
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7264UJJPM6
GO-2014425-PRO-5630417 TKR-2014425-PRO-5630416
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
University Hospital Southampton NHS Foundation Trust
Tremona Road, Southampton, SO16 6YD, United Kingdom
Tel. +44 02380825105, Fax. +44 02380825932, URL: www.uhs.nhs.uk
Body responsible for mediation procedures:
University Hospital Southampton NHS Foundation Trust
Tremona Road, Southampton, SO16 6YD, United Kingdom
Tel. +44 02380825105, Fax. +44 02380825932, URL: www.uhs.nhs.uk
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
University Hospital Southampton NHS Foundation Trust
Tremona Road, Southampton, SO16 6YD, United Kingdom
Tel. +44 02380825105, Fax. +44 02380825932, URL: www.uhs.nhs.uk
VI.5) Date Of Dispatch Of This Notice: 25/04/2014
ANNEX A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Solent NHS Trust
Adelaide Health Centre, Western Community Hospital Campus, William Macleod Way, Millbrook, Southampton, SO16 4XE, United Kingdom
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Southern Health NHS Foundation Trust
Tatchbury Mount, Calmore, Southampton, SO40 2RZ, United Kingdom