East Staffordshire Borough Council: GROUNDS MAINTENANCE SERVICES Comprising LOTS relating to: Grounds Maintenance; Cemetery Maintenance and Burials; Trees and Hedges

UK-Burton upon Trent: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             East Staffordshire Borough Council
             Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
             Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
             Contact: Programmes and Transformation Team
             Main Address: https://www.eaststaffsbc.gov.uk, Address of the buyer profile: http://eaststaffbc.g2b.info/
             NUTS Code: UKG2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Grounds-maintenance-services./6S23WV26XS
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: GROUNDS MAINTENANCE SERVICES Comprising LOTS relating to: Grounds Maintenance; Cemetery Maintenance and Burials; Trees and Hedges       
      Reference Number: 2021/03/GM
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: East Staffordshire Borough Council is seeking organisations to provide grounds maintenance services including burials and emergency works.

There are three Lots:

Lot 1: Grounds Maintenance
Lot 2: Cemetery Grounds Maintenance and Burials
Lot 3: Trees and Hedges

The Authority is therefore seeking suitably qualified organisations to bid for a single Lot or a combination of Lots.

The proposed Contract is for an initial term of five (5) years with the option to extend for up to a further five (5) years.

The contract is due to commence from 1st November 2021.       
      II.1.5) Estimated total value:
      Value excluding VAT: 12,050,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Grounds Maintenance       
      Lot No: Lot 1       
      II.2.2) Additional CPV codes:
      77314000 - Grounds maintenance services.
      45111240 - Ground-drainage work.
      
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: Lot 1 is a contract for an organisation to provide grounds maintenance services at the Authority’s open spaces in East Staffordshire including emergency works and winter gritting on Council car parks and land drainage.

This lot has particular focus on:

•Grass cutting and maintenance
•Pitch preparation and maintenance (leisure)
•Shrub bed maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Summer and spring beds and hanging baskets
•Chemical control
•Play site inspections and maintenance
•Furniture fittings and fences
•Litter picking
•Bin emptying and cleansing
•Filling and delivery of sandbags during flooding incidents
•Opening and locking of car park barriers
•Winter gritting
•Emergency works
•Land Drainage

The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.

The contract is due to commence from 1st November 2021.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 10,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 5
            
      Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6S23WV26XS       
II.2) Description Lot No. 2
      
      II.2.1) Title: Cemetery Grounds Maintenance and Burials       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      45215400 - Cemetery works.
      98371100 - Cemetery services and cremation services.
      98371110 - Cemetery services.
      98371111 - Cemetery maintenance services.
      77314000 - Grounds maintenance services.
      
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: Lot 2 is a contract for an organisation to provide grounds maintenance services and burials at Stapenhill and Rolleston cemetery:

•Burial works
•Grass cutting and maintenance
•Shrub bed maintenance, reinstatement and new works
•Hedge maintenance, reinstatement and new works
•Herbaceous bed maintenance and new works
•Hanging baskets and planters
•Chemical control
•Furniture fittings and fences
•Litter picking
•Emptying and cleansing of litter bins
•Winter gritting

The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.

The contract is due to commence from 1st November 2021.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,100,100       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 5
            
      Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Trees and Hedges       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      77340000 - Tree pruning and hedge trimming.
      77342000 - Hedge trimming.
      77211400 - Tree-cutting services.
      77211500 - Tree-maintenance services.
      77341000 - Tree pruning.
      
      II.2.3) Place of performance:
      UKG2 Shropshire and Staffordshire
      
      II.2.4) Description of procurement: Lot 3 is a contract for an organisation to provide arboriculture services including emergency works:

•Hedge maintenance, reinstatement and new works
•Tree maintenance
•Emergency works

The proposed Contract is for an initial term of five (5) years with the option to extend up to a further five (5) years.

The contract is due to commence from 1st November 2021.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 950,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 5
            
      Objective criteria for choosing the limited number of candidates: Selection criteria and selection methodology are fully detailed in the Procurement Documents
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated in the procurement documents.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/04/2021 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/05/2021       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Grounds-maintenance-services./6S23WV26XS

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6S23WV26XS
   VI.4) Procedures for review
   VI.4.1) Review body:
             East Staffordshire Borough Council
       Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
       Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
       Internet address: www.eaststaffsbc.gov.uk
   VI.4.2) Body responsible for mediation procedures:
             East Staffordshire Borough Council
          Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
          Tel. +44 1283508000, Email: procurement@eaststaffsbc.gov.uk
          Internet address: www.eaststaffsbc.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Follow the Council's Complaints Procedure. Information is available by visiting:

http://www.eaststaffsbc.gov.uk/comments-compliments-complaints    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          East Staffordshire Borough Council
       Burton Town Hall, King Edward Place, Burton upon Trent, DE14 2EB, United Kingdom
       Tel. +44 1283508000, Email: andrea.davies@eaststaffsbc.gov.uk
       Internet address: http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
   VI.5) Date Of Dispatch Of This Notice: 19/03/2021

Annex A