Braintree District Council : Pan Essex Compliance & Counter Fraud Scheme

UK-Braintree: Industry specific software package.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Braintree District Council
      Causeway House, Bocking End, Braintree, CM7 9HB, United Kingdom
      Tel. +44 1376551414, Fax. +44 1376557792, Email: procurement@braintree.gov.uk, URL: www.braintree.gov.uk, URL: http://braintree.g2b.info
      Contact: Procurement Department, Attn: Will Baxter
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-UK-Braintree:-Industry-specific-software-package./6HU5X4Z7MB
      Electronic Submission URL: https://www.delta-esourcing.com/respond/6HU5X4Z7MB

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Pan Essex Compliance & Counter Fraud Scheme
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:Not Provided
      
      II.1.5)Short description of the contract or purchase:
      Industry specific software package. Industry specific software development services. The provision of pan Essex compliance & counter fraud services. The goal of the contract is to provide a group of Essex Authorities a cost effective, easy to access, use and maintain system which allows public sector partners to share essential records needed to optimise income derived from local taxes, fees and charges. The following organisations are participating in this project:
Basildon Borough Council
Braintree District Council
Brentwood Borough Council
Castle Point Borough Council
Chelmsford City Council
Colchester Borough Council
Epping Forest District Council
Essex County Council*
Essex Fire and Rescue Authority*
Police & Crime Commissioner for Essex*
Harlow District Council
Maldon District Council
Rochford District council
Southend Borough Council
Tendring District Council
Thurrock Borough Council
Uttlesford District Council

*These bodies are participating but will not be signatories to the contract.


SYSTEM GOALS
•Allows information from individual systems to be imported, compared and analysed with a view to identifying mismatches in data sets which may indicate fraud or non-compliance
•Supports as a minimum a combination of instant interrogation on individuals and batch check reports
•Is flexible to cater for extension of information sharing, beyond the initial business requirement.

BUSINESS GOALS
•Provides an attractive return on investment as measured against revenue recovered versus the total acquisition cost (solution provision, implementation, hosting and ongoing maintenance over the full life time of the contract), ideally within one year of being fully live
•Supports improvements to the accuracy of all data sets accessed
•Ensures correct discounts / exemptions are applied
•Deters / prevents opportunities for fraud
•Increases closer cooperation / partnership between the working participants
•Protects the Council Tax base
         
      II.1.6)Common Procurement Vocabulary:
         48100000 - Industry specific software package.
         
         72212100 - Industry specific software development services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided                  
         Estimated value excluding VAT:
         Range between: 200,000 and 500,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As described within the published contract documentation.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As stated within the published Capability Assessment Document.         
         Minimum Level(s) of standards possibly required:
         As stated within the published Capability Assessment Document.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As stated within the published Capability Assessment Document.         
         Minimum Level(s) of standards possibly required:
         As stated within the published Capability Assessment Document.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PROC15-0110      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 11/03/2016
      Time-limit for receipt of requests for documents or for accessing documents: 14:55
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 11/03/2016
         Time: 15:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 11/03/2016
         Time: 16:00
         Place:
         Braintree District Council


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Braintree:-Industry-specific-software-package./6HU5X4Z7MB

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6HU5X4Z7MB
GO-2016115-PRO-7582815 TKR-2016115-PRO-7582814
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 15/01/2016

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Basildon Borough Council
      The Basildon Centre, St. Martin's Square, Basildon, SS14 1DL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      Brentwood Borough Council
      Town Hall, Ingrave Road, Brentwood, CM15 8AY, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         3: Contracting Authority
      Castle Point Borough Council
      Kiln Road, Thundersley, Benfleet, SS7 1TF, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         4: Contracting Authority
      Chelmsford City Council
      Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         5: Contracting Authority
      Colchester Borough Council
      Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         6: Contracting Authority
      Epping Forest District Council
      High Street, Epping, CM16 4BZ, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         7: Contracting Authority
      Harlow Council
      Civic Centre, The Water Gardens, Harlow, CM20 1WG, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         8: Contracting Authority
      Maldon District Council
      Council Offices, Princes Road, Maldon, CM9 5DL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         9: Contracting Authority
      Rochford District Council
      Council Offices, South Street, Rochford, SS4 1BW, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         10: Contracting Authority
      Southend-on-Sea Borough Council
      Civic Centre, Victoria Avenue, Southend-on-Sea, SS2 6ER, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         11: Contracting Authority
      Tendring District Council
      Town Hall, Station Road, Clacton-on-Sea, CO15 1SE, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         12: Contracting Authority
      Thurrock Borough Council
      New Road, Grays, RM17 6SL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         13: Contracting Authority
      Uttlesford District Council
      Council Offices, London Road, Saffron Walden, CB11 4ER, United Kingdom