Gatwick Airport Limited: Provision of Vehicle Contract Hire and Purchase

UK-Gatwick: Motor vehicles.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, Email: procurement@gatwickairport.com, URL: www.gatwickairport.com
      Contact: Email: procurement@gatwickairport.com, Attn: Norman Hall

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Other: Civil Aviation

   I.3) Main activity:
      Other: Civil Aviation

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Vehicle Contract Hire and Purchase
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKJ24 - West Sussex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators

         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 500,000 and 800,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Motor vehicles. Vehicle-fleet management services. Gatwick is seeking Suppliers with proven experience and capability to provide Vehicle Contract Hire and/or the options to purchase vehicles at Gatwick Airport.
Gatwick currently has approximately 67 vehicles which are predominantly used across the airport for operational duties. This can include security and airside vehicles ranging from 17 seat minibuses, 4x4 saloons, hatch or pick up vehicles, vans of various designs up to 4.6t (usually below 3.5t) and passenger cars. All are operational vehicles.
         
      II.1.6)Common Procurement Vocabulary:
         34100000 - Motor vehicles.
         
         50111100 - Vehicle-fleet management services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Lot 1 - Vehicle Lease, Contract Hire and Associated Products and Services.
Includes, but not limited to:
Option to hire vehicles on various term contracts ranging from 12 months to 5 years,
Option to hire short term contract hire/daily rental of cars and commercial vehicles including minibuses,
Advising on vehicle specifications and recommendations,
Road fund Licence, First registration, Delivery and Collection, Service and Maintenance, MOT, Breakdown cover, Relief Vehicle, Livery, Additional operational equipment, Racking, Telematics, Insurance, Accident Management, Traffic Offence Management, Tax Disc Management, Driver Licence Verification, Management of incumbent’s fleet of vehicles until termination.

Lot 2 - Purchase of Vehicles
Includes, but not limited to:
Option to purchase vehicles where a low mileage is anticipated over a longer term (could be up to 10 years) and it is more economical to purchase, Advising on vehicle specifications and recommendations, Delivery, Racking, Telematics,Tax Disc Provision,                  
         Estimated value excluding VAT:
         Range between: 500,000 and 800,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/07/2014
         Completion: 30/06/2016

   Information About Lots
            
      Lot No: 1
      Title: Lot 1 - Vehicle Lease, Contract Hire and Associated Products and Services.

      1)Short Description:      
      Provision of operational vehicles on a contact hire/lease basis.

      2)Common Procurement Vocabulary:
         34100000 - Motor vehicles.
                  50111100 - Vehicle-fleet management services.
         
      3)Quantity Or Scope:      
      The high level scope of services to be provided includes, but is not limited to, the following:
•   Option to hire vehicles on various term contracts ranging from 12 months to 5 years
•   Option to hire short term contract hire/daily rental of cars and commercial vehicles including minibuses
•   Advising on vehicle specifications and providing demonstration vehicles were applicable
•   First registration
•   Delivery and Collection
•   Relief Vehicles
•   Additional operational equipment (e.g. top lights/racking)
•   Telematics
Management of incumbent’s fleet of vehicles until termination

The following services are currently undertaken in house, however, Gatwick would like to understand the options available.
•   Service and Maintenance
•   MOT
•   Breakdown cover
•   Livery
•   Insurance
•   Accident Management
•   Traffic Offence Management
•   Road Fund Licence
•   Driver Licence Verification               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Lot 2 - Purchase of Vehicles

      1)Short Description:      
      Option to purchase vehicles for operational use where it is deemed more economical than leasing/hiring.

      2)Common Procurement Vocabulary:
         34100000 - Motor vehicles.
                  50111100 - Vehicle-fleet management services.
         
      3)Quantity Or Scope:      
      •   Option to purchase vehicles where a low mileage is anticipated over a longer term (could be up to 10 years) and it is more economical to purchase
•   Advising on vehicle specifications and recommendations
•   Delivery
•   Racking
•   Telematics
•   Road Fund Licence
There may be a number of suppliers on the purchase of vehicles framework as we shall not be limited to one particular manufacturer and may require a range of vehicles. A single point of contact from each Supplier will be required to manage the contract in full.
The Supplier shall minimise disruption to the airport, its passengers and staff and any other interested party involved in the provision or use of the airport.
This information, in full, will be available to suppliers during the ITT stage of the procurement exercise.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 1 and maximum number: 5   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 13090      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 10/02/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 24/02/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 17/03/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 2018
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: Voluntary Notice.
This document constitutes a voluntary contract notice and accordingly the procurement is not subject to Directive 2004/17/EC or the Utilities Contracts Regulations 2006 (as amended). As such, the Contracting Entity does not consider itself bound by those Regulations in any way. Any references to the EC Directive 2004/17/ECor the Utilities Contracts Regulations 2006 (as amended) in the contract notice, Tender Documents or any other tender documents should be read with this in mind. While the Contracting Entity is basing this tender process on the restricted procedure provided for in the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from that procedure as provided for in the Regulations at any time.


Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and / or documents for ths opportunity are available on https://www.delta-esourcing.com/delta.
You must register on thsi site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 6D48F62785
Please ensure you follow any instructions provided to you here.

The deadline for submitting your response(s) is 24.02.2014 12:00.

Please ensure that you allow yourself plenty of time when responding to thsi invite prior to the closing date and time, especially if you have been requested to upload documents.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Motor-vehicles./6D48F62785

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6D48F62785
GO-2014117-PRO-5397455 TKR-2014117-PRO-5397454
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471

      Body responsible for mediation procedures:
               Gatwick Airport Limited
         5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
         Tel. +44 1293501471

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471, URL: www.gatwickairport.com

   VI.5) Date Of Dispatch Of This Notice: 17/01/2014

ANNEX A