Yorkshire Housing: Repairs and Investment Procurement Programme: Repairs and Maintenance Framework

  Yorkshire Housing: Repairs and Investment Procurement Programme is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Repairs and Maintenance Framework
Notice type: Contract Notice
Authority: Yorkshire Housing: Repairs and Investment Procurement Programme
Nature of contract: Not applicable
Procedure: Open
Short Description: Yorkshire Housing Limited invites tenders for contractors to participate in a 48 month framework agreement for the supply of repairs and maintenance services to YH housing stock. Services will be delivered under Call-Off Contracts awarded via direct award or mini-competition processes. The Agreement will be used by YH, and may also be used by all other subsidiaries of the YH group of companies, both current and future. The estimated total value of the primary call-off contract to be awarded under this framework (covering the South region) is £6million. The total framework value of £12million is not a guarantee of expenditure and would be based on other YH regions awarding R&M contracts under this framework. It is not certain at this point whether such contracts, will or will not be awarded via this framework.Therefore total framework value of £12million is to provide capacity on this framework for YH over and above the primary call-off contract (South region) to be awarded
Published: 21/06/2019 11:57

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UK-Leeds: Repair and maintenance services of building installations.
Section I: Contracting Authority
      I.1) Name and addresses
             Yorkshire Housing Limited
             Dysons Chambers, 12-14 Briggate, Leeds, LS1 6ER, United Kingdom
             Tel. +44 1954250517, Email: tenders@tppl.co.uk
             Main Address: http://www.yorkshirehousing.co.uk
             NUTS Code: UKE
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Repair-and-maintenance-services-of-building-installations./6D3NT787BW
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/6D3NT787BW to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Repairs and Maintenance Framework       
      Reference Number: YH/RIPP/01
      II.1.2) Main CPV Code:
      50700000 - Repair and maintenance services of building installations.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Yorkshire Housing Limited invites tenders for contractors to participate in a 48 month framework agreement for the supply of repairs and maintenance services to YH housing stock.

Services will be delivered under Call-Off Contracts awarded via direct award or mini-competition processes. The Agreement will be used by YH, and may also be used by all other subsidiaries of the YH group of companies, both current and future.

The estimated total value of the primary call-off contract to be awarded under this framework (covering the South region) is £6million. The total framework value of £12million is not a guarantee of expenditure and would be based on other YH regions awarding R&M contracts under this framework. It is not certain at this point whether such contracts, will or will not be awarded via this framework.Therefore total framework value of £12million is to provide capacity on this framework for YH over and above the primary call-off contract (South region) to be awarded       
      II.1.5) Estimated total value:
      Value excluding VAT: 12,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: Yorkshire Housing Limited (“YH”) invites tenders for organisations (“Service Providers”) to participate in a 48 month framework agreement (‘the Agreement’) for the supply of repairs and maintenance services (“Services”) to YH housing stock (“Property”). Full details on the range and types of Services required are detailed in section 3 of the tender document.

Services will be delivered under Call-Off Contracts (“Contract”) awarded via direct award or mini-competition processes. The Agreement will be used by YH, and may also be used by all other subsidiaries of the YH group of companies, both current and future.

Therefore, the envisaged approach is as follows; YH have issued this tender to create the Agreement from which Contracts will be awarded. The first and primary package (covering YH’s South geographical region) is intended to be awarded on a direct award basis to the Service Provider that ranks first following evaluation of submissions to participate in the Agreement.

Further packages of Services covering other YH geographical areas may be awarded on a direct award or mini-competition basis. YH reserves the right to access the proposed Agreement as required by the needs of the business. Therefore YH cannot provide any guarantees and/or commitments that Services for areas other than the South will be awarded through this proposed Agreement, as such alternative procurement methods may be utilised and/or Services may be internalised via the YH Homeworks division.

The initial Contract for Services under the Agreement covering the South region is to be awarded using the NHF form of contract with the NHF Schedule of Rates (Version 6) as the cost model. The duration is to be 2 years, with options to extend by two further increments of 12 months. Thereby the total contract duration for the South region is 4 years.

The Agreement will comprise of a single Lot with a maximum of 5 Service Providers awarded a place on this Agreement to ensure appropriate capacity and competition should further packages of Services be awarded.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 12,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Framework is likely to be re-tendered by YH within 48 months of award.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated in the procurement documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 5           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 22/07/2019 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 22/07/2019
         Time: 12:05
         Place:
         TPPL or Yorkshire Housing Offices
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 48 months
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Repair-and-maintenance-services-of-building-installations./6D3NT787BW

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6D3NT787BW
   VI.4) Procedures for review
   VI.4.1) Review body:
             The High Court
       Royal Court of Justice, The Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The contracting authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).


The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 21/06/2019

Annex A


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