Derby Homes Ltd: Security Services 2015 - 2022 - DHRT05

UK-Derby: Security services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Derby Homes
      839 London Road, Derby, DE24 8UZ, United Kingdom
      Tel. +44 1332888587, Email: jeff.wells@derbyhomes.org, URL: www.derbyhomes.org
      Contact: Jeff Wells, Attn: Jeff Wells
      Electronic Access URL: https://www.delta-esourcing.com/respond/69D9CHU9R7
      Electronic Submission URL: https://www.delta-esourcing.com/respond/69D9CHU9R7

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Security Services 2015 - 2022 - DHRT05
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 23

         Region Codes: UKF11 - Derby         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Security services.
         
      II.1.6)Common Procurement Vocabulary:
         79710000 - Security services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Derby Homes require Security Services to two sites within the City of Derby. These are:

Lot 1: Derby Homes Depot at 839 London Road, Derby, DE24 8UZ; and
Lot 2: Milestone House, 93 Green Lane, Derby, DE1 1RX.

Both lots are anticipated to run for 7 years from the award of the contract but there is a break clause included in the contract, the details of which are in the supporting documents.

Lot 1 is anticipated to be in the region of £50,000 - £70,000 per year;
Lot 2 is anticipated to be in the region of £30,000 - £50,000 per year.      
      
      II.2.2)Options: Yes
         If yes, description of these options: The contract will include a break clause, the precise terms of which are in the supporting documents.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 84 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 84 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Security Services - Derby Homes' Depot

      1)Short Description:      
      This lot is for a manned guard at Derby Homes depot at London Road, Derby

      2)Common Procurement Vocabulary:
         79710000 - Security services.
         
      3)Quantity Or Scope:      
      Derby Homes need one Security Guard to man the depot, 7 days per week. 24 hour cover is required at weekend and bank holidays. Full details of the exact requirements for this lot are found in the supporting documents.               
         Value range between: 350,000 and 500,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 84
                                          
                  
         5)Additional Information About Lots:         
            Full details of the exact requirement for this lot is available in the supporting documentation which is available by using the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7      
      Lot No: 2
      Title: Security Services - Milestone House

      1)Short Description:      
      Milestone House is a 34 bed emergency night shelter accommodation at 93 Green Lane, Derby, DE1 1RX. Derby Homes requires a Security Guard 7 days per week including Bank Holidays to provide a manned presence at the unit, to help maintain security, to carry out "safe and well" checks and to support the on-site staff as necessary.

      2)Common Procurement Vocabulary:
         79710000 - Security services.
         
      3)Quantity Or Scope:      
      Full details of the requirements are in the supporting documents which can be obtained by using the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7               
         Value range between: 210,000 and 350,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 84
                                          
                  
         5)Additional Information About Lots:         
            Full details of the exact requirement for this lot is available in the supporting documentation which is available by using the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Submission of a monthly electronic invoice to Derby Homes' generic accounts address.

Payment will be made within 30 days from the receipt of a valid and undisputed invoice.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Groupings of economic operators may either (at the discretion of the contracting authority) be required to form a legal entity or to undertake joint and several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Details of any conditions are set out in the documents. These may include options relating to Environmental and Social requirements.

The criteria are set out in the supporting documents which can be obtained as detailed in Section 1.1.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      The qualification criteria are set out in the supporting documents which can be obtained as detailed in Section 1.1.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         The full details of the Economic and Financial ability required are detailed in supporting document No 1 - Questionnaire, minimum standards
and selection criteria which can be obtained as detailed in Section 1.1.

The contracting authority need not consider any tender unless it contains a fully completed questionnaire, fully priced tender sheet (for each lot as applicable) and detailed method statements for each lot (as applicable).         
         Minimum Level(s) of standards possibly required:
         The full details of the Economic and Financial ability required are detailed in supporting document No 1 - Questionnaire, minimum standards
and selection criteria which can be obtained as detailed in Section 1.1.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the supporting documents.         
         Minimum Level(s) of standards possibly required:
         As detailed in the supporting documents.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      The successful company(s) must comply with the Private Security Act 2001 and that any operative providing security services for Derby Homes, under Lots 1 and / or 2, will employ operatives with an appropriate SIA licence.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Security Services 2015 - 2022 - DHRT05      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 24/08/2015
      Time-limit for receipt of requests for documents or for accessing documents: 11:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 24/08/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 120
      
      IV.3.8)Conditions for opening tenders
         Date: 24/08/2015
         Time: 12:00
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Derby Homes are an Arms Length Management Organization (ALMO) responsible for the upkeep of approximately 13,500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings, schools etc) and other stock for specialist housing groups.

The right is reserved not to proceed or not to award a contract for the whole or part of this procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts.

To respond to this opportunity please use the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Security-services./69D9CHU9R7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/69D9CHU9R7
GO-2015720-PRO-6819118 TKR-2015720-PRO-6819117
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      See VI.4.2 below

      VI.4.2)Lodging of appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew, or ought to have known, that grounds for starting proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages, or where the contract award procedures have not been followed correctly, declare the contract to be "ineffective".

An alternative way to access the documents is to visit the Delta website at www.delta-esourcing.com and type in the following access code: 69D9CHU9R7

If you experience any difficulties in getting access to the documents through the Delta site please call the helpdesk on 0845 270 7050   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 20/07/2015

ANNEX A