Housing 21: Servicing and Repair of Automated Doors

UK-Birmingham: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Housing 21
             51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
             Tel. +44 3007901193, Email: manjeet.sandhu@housing21.org.uk
             Contact: Manjeet Singh Sandhu
             Main Address: https://www.housing21.org.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Repair-and-maintenance-services./68R55HWD9G
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Doors./68R55HWD9G to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Not for profit organisation
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Servicing and Repair of Automated Doors       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This tendering opportunity is for the servicing and repairs of automated doors, gates and barriers across all Housing 21 courts in England. This lot consists of 581 assets across 179 locations. This contract is for five years with the possibility of a five year contract extension, this should reflect Housing 21’s desire to develop a long term collaborative contract. The contract is split into three regions (please review tender instructions document on Delta). Housing 21 will work the selected supplier to incorporate installation of automated doors if required during the contract term (this is not an exclusive arrangement).       
      II.1.5) Estimated total value:
      Value excluding VAT: 500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: maximum number of lots: 3
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Housing 21 reserves the right to increase the number of lots awarded in line with the competition outcome.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Not provided       
      Lot No: North Region       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      
      II.2.3) Place of performance:
      UKD NORTH WEST (ENGLAND)
      UKC NORTH EAST (ENGLAND)
      
      II.2.4) Description of procurement: This tendering opportunity is for the servicing and repairs of automated doors, gates and barriers across all Housing 21 courts in England. This lot consists of 188 assets across 66 locations. This contract is for five years with the possibility of a five year contract extension, this should reflect Housing 21’s desire to develop a long term collaborative contract. The contract is split into three regions (please review tender instructions document on Delta). Housing 21 will work the selected supplier to incorporate installation of automated doors if required during the contract term (this is not an exclusive arrangement).
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Question / Weighting: 60
                        
            Cost criterion - Name: Repairs / Weighting: 25
            Cost criterion - Name: Servicing / Weighting: 15
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1,066,666       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Contract can be extended for a further five years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/68R55HWD9G       
II.2) Description Lot No. 2
      
      II.2.1) Title: Not provided       
      Lot No: Central Region       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      
      II.2.3) Place of performance:
      UKF EAST MIDLANDS (ENGLAND)
      UKG WEST MIDLANDS (ENGLAND)
      IE063 Midland
      IE06 Eastern and Midland
      UKG3 West Midlands
      
      II.2.4) Description of procurement: This tendering opportunity is for the servicing and repairs of automated doors, gates and barriers across all Housing 21 courts in England. Housing 21 has 167 across 44 locations. This contract is for five years with the possibility of a five year contract extension, this should reflect Housing 21’s desire to develop a long term collaborative contract. The contract is split into three regions (please review tender instructions document on Delta). Housing 21 will work the selected supplier to incorporate installation of automated doors if required during the contract term (this is not an exclusive arrangement).
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Questions / Weighting: 60
                        
            Cost criterion - Name: Repairs / Weighting: 25
            Cost criterion - Name: Servicing / Weighting: 15
                              
      II.2.6) Estimated value:
      Value excluding VAT: 500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended for a further five years based on performance.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Not provided       
      Lot No: South Region       
      II.2.2) Additional CPV codes:
      31214300 - Outdoor switching installations.
      44221200 - Doors.
      
      II.2.3) Place of performance:
      IE052 South-East
      IE053 South-West
      IE05 Southern
      
      II.2.4) Description of procurement: This tendering opportunity is for the servicing and repairs of automated doors, gates and barriers across all Housing 21 courts in England. Housing 21 has 226 across 65 locations for this lot. This contract is for five years with the possibility of a five year contract extension, this should reflect Housing 21’s desire to develop a long term collaborative contract. The contract is split into three regions (please review tender instructions document on Delta). Housing 21 will work the selected supplier to incorporate installation of automated doors if required during the contract term (this is not an exclusive arrangement).
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Questions / Weighting: 60
                        
            Cost criterion - Name: Repairs / Weighting: 25
            Cost criterion - Name: Servicing / Weighting: 15
                              
      II.2.6) Estimated value:
      Value excluding VAT: 500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Contract can be extended for five years based on performance over the contract term.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 06/11/2020 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 12
      
      IV.2.7) Conditions for opening of tenders:
         Date: 06/11/2020
         Time: 12:01
         Place:
         Not applicable
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Repair-and-maintenance-services./68R55HWD9G

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/68R55HWD9G
   VI.4) Procedures for review
   VI.4.1) Review body:
             Housing and Care 21
       10th Floor, Tricorn House, 51-53 Hagley Road, Birmingham, B16 8TP, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 28/09/2020

Annex A