Derby Homes Ltd: Framework Agreement for Gas Servicing and associated works

UK-Derby: Gas appliance maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Derby Homes
      The Council House, Corporation Street, Derby, DE1 2FS, United Kingdom
      URL: www.derbyhomes.org
      Contact: Jeff Wells
      Electronic Access URL: https://www.delta-esourcing.com/respond/67Y79K723C
      Electronic Submission URL: https://www.delta-esourcing.com/respond/67Y79K723C

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Framework Agreement for Gas Servicing and associated works
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKF11 - Derby         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 5
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 300,000 and 500,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Gas appliance maintenance services. Gas Servicing to social housing properties for the following work areas: 1) Difficult Access properties (this may mean working outside of the hours of 8am to 5pm) ; 2) Servicing in batches; and 3) Hourly Labour / Daily Labour
         
      II.1.6)Common Procurement Vocabulary:
         50531200 - Gas appliance maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided                  
         Estimated value excluding VAT:
         Range between: 300,000 and 500,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      No
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details are set out in the framework documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Under The Public Services (Social Value) Act 2012, public authorities are now required to “consider, prior to undertaking the procurement process, how any services procured (whether covered by the Public Contracts Regulations 2006 – soon to be amended – or otherwise) might improve economic, social and environmental well-being”. Although the scope of works under this framework is fairly limited, the framework is to be delivered in an area of high residential density and so it is important that the service provider engages with the local community in some way should work be awarded through this framework and companies appointed to the framework will be expected to pro-actively engage with Derby Homes in helping to deliver this. In the PQQ companies are asked for 2 examples of previous projects where they have engaged with a local community during the successful delivery of a similar project in a similarly built-up area (Question 9.9).Bidders will not be rejected should they not have any experience in this area, but some engagement will be expected from those organizations successful in being awarded work from the framework and companies will have the chance to detail what they propose to offer at the tender stage of this opportunity.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      The qualification criteria are set out in a Pre-Qualification Questionnaire (PQQ) which can be obtained as detailed in Section 1.1.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         The information and documentation required is set out in the PQQ which can be obtained as detailed in Section 1.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.         
         Minimum Level(s) of standards possibly required:
         These are set out in the PQQ.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         The information and documentation required is set out in the PQQ and associated documentation which can be obtained as detailed in Section 1.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.         
         Minimum Level(s) of standards possibly required:
         These are set out in the PQQ.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         These are set out in the PQQ. Derby Homes will invite 6 (six) organizations with the highest weighted scores to tender. However, Derby Homes reserves the right to increase the number of organizations to be invited to tender by one or two organizations if their scores are closely placed around the cut-off point.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Framework for Gas Servicing DHRT04      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/01/2015
      Time-limit for receipt of requests for documents or for accessing documents: 13:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 02/02/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Derby Homes are an Arms Length Management Organization (ALMO) responsible for the upkeep of approximately 13,500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings - schools etc) and other stock for specialist housing groups. The total quantity or scope of the works sought through the framework is in the range of £300,000 to £500,000. The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this framework.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Gas-appliance-maintenance-services./67Y79K723C

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/67Y79K723C
GO-20141218-PRO-6239502 TKR-20141218-PRO-6239501
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      See VI.4.2 below

      VI.4.2)Lodging of appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the framework is communicated to tenderers. If an appeal regarding the award of the framework has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved part first knew, or ought to have known, that grounds for starting the proceedings had arisen. The court may extend the time limit for starting proceedings where the court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be "ineffective".   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 18/12/2014

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Derby Homes
      839 London Road, Derby, DE24 8UZ, United Kingdom
      Tel. +44 1332888587, Email: jeff.wells@derbyhomes.org
      Attn: Jeff Wells