St Mungo's is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Managed Payroll Sevice |
Notice type: | Contract Notice |
Authority: | St Mungo's |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | St Mungo's Community Housing Association is seeking to procure a Fully Managed Payroll Service. |
Published: | 23/03/2018 14:59 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill, London, E1W 1YW, United Kingdom
Email: procurement@mungos.org
Contact: Sarah Hadland
Main Address: http://www.mungos.org
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Managed Payroll Sevice
Reference Number: PRO.005-18
II.1.2) Main CPV Code:
79211110 - Payroll management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: St Mungo's Community Housing Association is seeking to procure a Fully Managed Payroll Service.
II.1.5) Estimated total value:
Value excluding VAT: 400,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKI LONDON
II.2.4) Description of procurement: St Mungo’s currently has an in-house Payroll Service supported by Payroll Management software. The organisation is seeking to appoint a supplier who can implement and run a Fully Managed Payroll Service. St Mungo's objectives in respect of this procurement are to reduce cost to the organisation and improve the performance of the service.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality (Covering Implementation, People & Skills, Payroll Service & Reporting). A further breakdown is provided in the tender documents. / Weighting: 60%
Cost criterion - Name: Cost (Covering £ per Employee, Additional Charges & Service Credits). A further breakdown is provided in the tender documents. / Weighting: 40%
II.2.6) Estimated value:
Value excluding VAT: 400,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals: The contract may be extended by two further periods of 12 months, subject to performance and at St Mungo's discretion. The estimated value of the contract is inclusive of these extension periods.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates: As detailed in the Selection Questionnaire.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:
Payroll professionals
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 25/04/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 07/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 12
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Six months in advance of the contract end date.
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/67P3249252
VI.4) Procedures for review
VI.4.1) Review body:
Homes England
Fry Building, 2 Marsham Street, London, SW1P 4DF, United Kingdom
Tel. +44 3001234500, Email: enquiries@homesengland.gov.uk
Internet address: https://www.gov.uk/government/organisations/homes-england
VI.4.2) Body responsible for mediation procedures:
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street, London, EC4Y 1EU, United Kingdom
Tel. +44 2075366000
Internet address: https://www.cedr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
St Mungo's will incorporate the mandatory 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill, London, E1W 1YN, United Kingdom
Email: procurement@mungos.org
Internet address: https://www.mungos.org
VI.5) Date Of Dispatch Of This Notice: 23/03/2018
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill, London, E1W 1YW, United Kingdom
Email: procurement@mungos.org
Contact: Sarah Hadland
Main Address: http://www.mungos.org
NUTS Code: UKI
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Housing and community amenities
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Managed Payroll Sevice
Reference number: PRO.005-18
II.1.2) Main CPV code:
79211110 - Payroll management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: St Mungo's Community Housing Association has discontinued the procurement process for a Fully Managed Payroll Service.
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s):
Not Provided
II.2.3) Place of performance
Nuts code:
UKI - LONDON
Main site or place of performance:
LONDON
II.2.4) Description of the procurement: St Mungo's has discontinued the procurement process for a fully Managed Payroll Service.
II.2.5) Award criteria:
Quality criterion - Name: Quality (Covering Implementation, People & Skills, Payroll Service & Reporting). A further breakdown is provided in the tender documents. / Weighting: 60%
Cost criterion - Name: Cost (Covering £ per Employee, Additional Charges & Service Credits). A further breakdown is provided in the tender documents. / Weighting: 40%
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 60-132685
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure):
Notice reference (year and document number): 2018 - 132685
Section VI: Complementary information
VI.3) Additional information: The Contracting Authority has discontinued the procurement process for the Payroll Management Service due to a change in strategic requirements.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=334462048
VI.4) Procedures for review
VI.4.1) Review body
Homes England
Fry Building, 2 Marsham Street, London, SW1P 4DF, United Kingdom
Tel. +44 3001234500, Email: enquiries@homesengland.gov.uk
Internet address: https://www.gov.uk/government/organisations/homes-england
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street, London, EC4Y 1EU, United Kingdom
Tel. +44 2075366000
Internet address: https://www.cedr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: No tender will be awarded under this procurement procedure. All tenderers have been informed.
VI.4.4) Service from which information about the review procedure may be obtained
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill, London, E1W 1YN, United Kingdom
Email: procurement@mungos.org
Internet address: https://www.mungos.org
VI.5) Date of dispatch of this notice: 22/07/2018