University of Bath: The University of Bath Equipment Maintenance (Catering & Refrigeration)

UK-Bath: Installation work of refrigeration equipment.

Scope

Description: The University seeks proposals from qualified suppliers for the provision of reactive maintenance, servicing, and Planned Preventative Maintenance (PPM) for all catering and refrigeration equipment, in all hospitality and retail outlets. The contract will be split into two lots:

1.Catering Equipment
2.Refrigeration

Suppliers are expected to ensure high standards of service delivery, maintaining operational excellence across our facilities. The aim is to partner with suppliers that can deliver consistent and reliable maintenance support, contributing to the seamless operation of the University’s catering and retail services.

This tender is divided into distinct lots: Lot 1 for Catering Equipment and Lot 2 for Refrigeration. Suppliers can bid for either one or both lots, based on their expertise and capacity. This will also include a site visit at the University of Bath which will give bidders a chance to look at the required areas for lot 1 & lot 2.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Installation-work-of-refrigeration-equipment./63T94EHC34

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/63T94EHC34

Total value (estimated):

GBP 516,000 excluding VAT GBP 619,200 including VAT

Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2

Lots

Lot 1 : Catering Equipment
Description: The University operates multiple hospitality outlets across campus including 4 West Cafe, Parade, Pitstop, The Fountain, Limetree, Polden (operational during the summer), Claverton Kitchen, The Sports Cafe, The Edge, and Pavilion. These outlets feature a diverse array of catering equipment, including commercial ovens, deep fryers, grills etc. Additionally, the retail outlet, Fresh Grocery Store, features commercial ovens in its bakery section. We require a supplier who is readily available for reactive maintenance callouts for this extensive and varied range of equipment. Additionally, a robust Planned Preventative Maintenance (PPM) service is crucial. We are looking for a supplier who can adapt to our aging estate and focus on PPM with detailed service reports. This approach is to ensure everyday repairs are managed efficiently, and a long-term economic assessment of our current estate is facilitated to ultimately achieve cost savings.
Value (estimated):
GBP 338,400 including VAT
Contract dates (estimated)
09/06/2025 to 08/06/2029
CPV Classifications:
50883000 - Repair and maintenance services of catering equipment.
Delivery regions:
UKK12 Bath and North East Somerset, North Somerset and South Gloucestershire

Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 60
Quality criterion - Name: Criterion 2 / Weighting: 40



Lot 2 : Refrigeration
Description: The refrigeration needs span across the aforementioned hospitality outlets and include walk-in refrigerators, display fridges, freezers etc. Our two campus retail stores also feature an assortment of refrigeration units. The supplier should provide a reactive maintenance service along with a comprehensive PPM service for the entire estate detailed within this tender. This PPM schedule should encompass both the hospitality outlets and the retail stores, aiming to maintain optimal operational conditions throughout the year.
Value (estimated):
GBP 280,800 including VAT
Contract dates (estimated)
16/06/2025 to 15/06/2029
CPV Classifications:
45331231 - Installation work of refrigeration equipment. 50883000 - Repair and maintenance services of catering equipment.
Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 60
Quality criterion - Name: Criterion 2 / Weighting: 40


   

Submission

Enquiry deadline: 10/04/2025 Time: 12:00Tender submission deadline: 23/04/2025 Time: 12:00
Submission address and any special instructions: https://www.delta-esourcing.com/delta/mainMenu.html
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 19/05/2025

Procedure

Procedure type: Open procedure

Contracting authority

       The University of Bath, PNGV-7869-ZHZQ
       University of Bath,, Claverton Down, Bath, BA2 7AY, United Kingdom
       Tel. 01225 388913, Email: jp2226@bath.ac.uk
       Contact: James Piercy
       Address of the buyer profile: www.bath.ac.uk

Organisation type: BODY_PUBLIC
Devolved regulations that apply: None