DVLA is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Provision of a Contract Management System for the Department for Transport |
| Notice type: | Contract Notice |
| Authority: | DVLA |
| Nature of contract: | Services |
| Procedure: | Open |
| Short Description: | |
| Published: | 16/12/2014 15:25 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
DVLA
Longview Road, Morriston, Swansea, SA6 7JL, United Kingdom
Tel. +44 1792788543, Email: Claire.Pryce@dvla.gsi.gov.uk, URL: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency, URL: https://www.delta-esourcing.com/delta
Contact: Commercial Services Group, Attn: Claire Pryce
Electronic Access URL: https://www.delta-esourcing.com/delta
Electronic Submission URL: https://www.delta-esourcing.com/delta
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Other: Central Government
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Provision of a Contract Management System for the Department for Transport
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 7
Region Codes: UKL18 - Swansea
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Software package and information systems. Internet browsing software package. Web server software package. Contact management software package. Database and operating software package. Internet browsing software development services. Contact management software development services. System, storage and content management software development services. Provider services. Computer-related services. Computer-related management services. Document management services. IT services: consulting, software development, Internet and support.
II.1.6)Common Procurement Vocabulary:
48000000 - Software package and information systems.
48221000 - Internet browsing software package.
48222000 - Web server software package.
48333000 - Contact management software package.
48600000 - Database and operating software package.
72212221 - Internet browsing software development services.
72212333 - Contact management software development services.
72212780 - System, storage and content management software development services.
72410000 - Provider services.
72500000 - Computer-related services.
72510000 - Computer-related management services.
72512000 - Document management services.
72000000 - IT services: consulting, software development, Internet and support.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The requirement is for a contract on behalf of the Secretary of State for Transport, through the Driver and Vehicle Licensing Agency (the Authority), for the provision of a Contract Management System (CMS) for use by the Department for Transport (DfT), its Executive Agencies and other Arms Length Bodies (Users). Moving forward there may also be a requirement for other Government entities to call off this agreement. The Authority is intending to enter into a contract with a single supplier for a duration of 3 years with the option to extend for a further 12 months. DfT has a broad and diverse commercial landscape which is managed across its family by commercial teams situated within DfT Central, its Agencies and Arms Length Bodies.The CMSystem shall provide the following, fully integrated product as part of standard functionality:•a contract database•a secure document repository•the ability to capture contract performance data•contract planning capability•management information with user definable reporting capabilityThere exists the potential for the selected product to interface with other software systems which may include but not be limited to the Arvato Agresso Enterprise Resource Planning system. This will be determined, post contract award, with the successful Service Provider, via a Change Control process. Please note that as this requirement is to be shared across DfT the volume of users cannot therefore be guaranteed. The Provision of a CMS for PS/14/50 will be between the successful Supplier and Contracting Authority.
Estimated value excluding VAT:
Range between: 50,000 and 600,000
Currency: GBP
II.2.2)Options: Yes
If yes, description of these options: The PS/14/50 contract is for a period of 3 years [with the Contracting Authority retaining the perogative to extend the Contract for a further 12 months
II.2.3)Information about renewals:
This contract is subject to renewal: Yes
Number of possible renewals: 1
If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
Duration in months: 36
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 36 (from the award of the contract)
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits are required but a guarantee is required. Further details are given in the ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the terms of the contract, and in line with performance as detailed in the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.In the event of a group of service providers, suppliers or contractors submitting an acceptable offer, the group will be required to nominate a lead partner with whom DVLA can contract. Alternatively the group will need to form themselves into a single legal entity before the contract is awarded. An undertaking that the group will so form themselves, if required by the DVLA, must be provided when the tender is submitted.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the ITT. Interested parties will be required to complete a declaration of good standing as part of the ITT documentation. The ITT will be issued to applicants in accordance with the instructions in VI.3 below. The completed ITT must be received back by DVLA no later than 23:59 hours on 19th February 2015
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Information and formalities necessary for evaluating if requirements are met:
Information and formalities necessary for evaluating if requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the ITT.
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the ITT documentation.
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: PS/14/50
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Not Provided
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 19/02/2015
Time: 23:59
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: Yes
DVLA Procurement officials
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.To access the ITT documentation suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 635V88QJ5M. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is xx.x.2013 by 17:30. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Swansea:-Software-package-and-information-systems./635V88QJ5M
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/635V88QJ5M
GO-20141216-PRO-6232638 TKR-20141216-PRO-6232637
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
The High Court
VI.4.2)Lodging of appeals: Appeals should be lodged in accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 16/12/2014
ANNEX A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Department for Transport
Great Minster House, 33 Horseferry Road, London, SW1P 4DR, United Kingdom
View any Notice Addenda
UK-Swansea: Software package and information systems.
Section I: Contracting Authority
Title: UK-Swansea: Software package and information systems.
I.1)Name, Addresses And Contact Point(s)
DVLA
Longview Road, Morriston, Swansea, SA6 7JL, United Kingdom
Tel. +44 1792788543, Email: Claire.Pryce@dvla.gsi.gov.uk, URL: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency, URL: https://www.delta-esourcing.com/delta
Contact: Commercial Services Group, Attn: Claire Pryce
I.2)Type Of Purchasing Body
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: Provision of a Contract Management System for the Department for Transport
II.1.2)Short description of the contract or purchase:
Software package and information systems. Internet browsing software package. Web server software package. Contact management software package. Database and operating software package. Internet browsing software development services. Contact management software development services. System, storage and content management software development services. Provider services. Computer-related services. Computer-related management services. Document management services. IT services: consulting, software development, Internet and support.
II.1.3)Common procurement vocabulary:
48000000 - Software package and information systems.
48221000 - Internet browsing software package.
48222000 - Web server software package.
48333000 - Contact management software package.
48600000 - Database and operating software package.
72212221 - Internet browsing software development services.
72212333 - Contact management software development services.
72212780 - System, storage and content management software development services.
72410000 - Provider services.
72500000 - Computer-related services.
72510000 - Computer-related management services.
72512000 - Document management services.
72000000 - IT services: consulting, software development, Internet and support.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: PS/14/50
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2014 - 148600
IV.2.3)Notice to which this publication refers
Notice number in OJ: 2014/S 245 - 432219 of 19/12/2014
IV.2.4)Date of dispatch of the original Notice: 16/12/2014
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Correction
VI.3)Information to be corrected or added
VI.3.1) Modification of original information submitted by the contracting authority
VI.3.2) In the original Notice
VI.3.3)Text to be corrected in the original notice:
Place of text to be modified: III.2.1
Instead of: 23:59 on 19/02/15
Read: 15:00 on 05/02/15
Place of text to be modified: IV.3.4
Instead of: 19/02/15 23:59
Read: 15:00 on 05/02/15
Place of text to be modified: VI.1.3
Instead of: xx.x.2013 by 17:30
Read: 05/02/15 by 15:00
VI.3.4)Dates to be corrected in the original notice:
Place of dates to be modified: III.2.1
Instead of: 19/02/2015 Time: 23:59
Read: 05/02/2015 Time: 15:00
Place of dates to be modified: IV.3.4
Instead of: 19/02/2015 Time: 23:59
Read: 05/02/2015 Time: 15:00
Place of dates to be modified: VI.3 Time: 17:30
Read: 05/02/2015 Time: 15:00
VI.3.5)Addresses and contact points to be corrected:
Not Provided
VI.3.6)Text to be added in the original notice: Not Provided
VI.4)Other additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.To access the ITT documentation suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 635V88QJ5M. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is 05/02/15 by 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=124215523
GO-20141222-PRO-6248400 TKR-20141222-PRO-6248399
VI.5)Date of dispatch: 22/12/2014
View Award Notice
Section I: Contracting Authority
Title: UK-Swansea: Software package and information systems.
I.1)Name, Addresses and Contact Point(s):
DVLA
Longview Road, Morriston, Swansea, SA6 7JL, United Kingdom
Tel. +44 1792788543, Email: Claire.Pryce@dvla.gsi.gov.uk, URL: https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency, URL: https://www.delta-esourcing.com/delta
Contact: Commercial Services Group, Attn: Claire Pryce
Electronic Access URL: https://www.delta-esourcing.com/delta
Electronic Submission URL: https://www.delta-esourcing.com/delta
I.2)Type of the contracting authority:
Other: Government Agency
I.3) Main activity:
Not Provided
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Provision of a Contract Management System for the Department for Transport
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 7
Region Codes: UKL18 - Swansea
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Software package and information systems. Internet browsing software package. Web server software package. Contact management software package. Database and operating software package. Internet browsing software development services. Contact management software development services. System, storage and content management software development services. Provider services. Computer-related services. Computer-related management services. Document management services. IT services: consulting, software development, Internet and support.
II.1.5)Common procurement vocabulary:
48000000 - Software package and information systems.
48221000 - Internet browsing software package.
48222000 - Web server software package.
48333000 - Contact management software package.
48600000 - Database and operating software package.
72212221 - Internet browsing software development services.
72212333 - Contact management software development services.
72212780 - System, storage and content management software development services.
72410000 - Provider services.
72500000 - Computer-related services.
72510000 - Computer-related management services.
72512000 - Document management services.
72000000 - IT services: consulting, software development, Internet and support.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Quality - 40
Price - 60
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: PS/14/50
IV.3.2)Previous publication(s) concerning the same contract: No
Section V: Award Of Contract
1: Award And Contract Value
Contract No: PS-14-50
V.1)Date Of Contract Award: 31/03/2015
V.2) Information About Offers
Number Of Offers Received: 11
Number Of Offers Received By Electronic Means: 11
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: BIP Solutions
Postal address: Medius Way, 60, Pacific Quay
Town: Glasgow
Postal code: G51 1DZ
Country: United Kingdom
Email: scott.smith@bipsolutions.com
Telephone: +44 1412707317
V.4)Information On Value Of Contract
Initial estimated total value of the contract
Value: 50,000
Currency: GBP
Total final value of the contract
Value: 23,980
Currency: GBP
If annual or monthly value:
Number of years: 3
V.5)Information about subcontracting:
The contract is likely to be subcontracted: No
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.To access the ITT documentation suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 635V88QJ5M. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is xx.x.2013 by 17:30. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=139242766
GO-201541-PRO-6486651 TKR-201541-PRO-6486650
VI.3.1)Body responsible for appeal procedures:
The High Court
VI.3.2)Lodging of appeals: Appeals should be lodged in accordance with the Public Contracts Regulations 2006 (as amended).
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 01/04/2015
ANNEX A
I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Department for Transport
Great Minster House, Horseferry Road, London, United Kingdom