Wycombe District Council: Wycombe District Council office cleaning for Queen Victoria Road site

Wycombe District Council is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Wycombe District Council office cleaning for Queen Victoria Road site
Notice type:	Contract Notice
Authority:	Wycombe District Council
Nature of contract:	Services
Procedure:	Open
Short Description:	Wycombe District Council requires office cleaning services to be carried out at it's Queen Victoria Road offices in High Wycombe, Buckinghamshire. The council envisages a contract with three year term and an optional 12 month extension. The estimated contract value below assumes the 4 year term
Published:	04/11/2016 16:08

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UK-High Wycombe: Office cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Wycombe District Council
             Queen Victoria Road, High Wycombe, HP11 1BB, United Kingdom
             Tel. +44 1494421107, Email: paul.spencer@wycombe.gov.uk
             Contact: Paul Spencer
             Main Address: https://www.wycombe.gov.uk
             NUTS Code: UKJ1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Office-cleaning-services./62M9449M2R
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Wycombe District Council office cleaning for Queen Victoria Road site
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919200 - Office cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Wycombe District Council requires office cleaning services to be carried out at it's Queen Victoria Road offices in High Wycombe, Buckinghamshire. The council envisages a contract with three year term and an optional 12 month extension. The estimated contract value below assumes the 4 year term
      II.1.5) Estimated total value:
      Value excluding VAT: 420,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKJ1 Berkshire, Buckinghamshire and Oxfordshire

      II.2.4) Description of procurement: Office cleaning at the Council's Queen Victoria Road Offices in High Wycombe, Buckinghamshire.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: Not provided
      Currency: Not provided
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      As stated in the procurement documents.
      Minimum level(s) of standards possibly required (if applicable) :
      Please note that tenderers will be required to have the following accreditation: Corporate Membership of the British Institute of Cleaning Science, current accreditation for OHSAS 18001, ISO 14001, and ISO 9001, certified by a UKAS accredited organisation. Equivalent standards achieved or awarded elsewhere in the EU will also be acceptable.
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 09/12/2016 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6

      IV.2.7) Conditions for opening of tenders:
         Date: 09/12/2016
         Time: 15:00
         Place:
         The Council Offices, Queen Victoria Road, High Wycombe.


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted No
   Electronic payment will be used No
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Office-cleaning-services./62M9449M2R

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/62M9449M2R
   VI.4) Procedures for review
   VI.4.1) Review body:
             Wycombe Disrtrict Council
       Council Offices, Queen Victoria Rd, High Wycombe, HP111BB, United Kingdom
       Tel. +44 1494421481
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 04/11/2016

Annex A

View any Notice Addenda

Wycombe District Council office cleaning for Queen Victoria Road site

UK-High Wycombe: Office cleaning services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Wycombe District Council
       Queen Victoria Road, High Wycombe, HP11 1BB, United Kingdom
       Tel. +44 1494421107, Email: paul.spencer@wycombe.gov.uk
       Contact: Paul Spencer
       Main Address: https://www.wycombe.gov.uk
       NUTS Code: UKJ1

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Wycombe District Council office cleaning for Queen Victoria Road site      Reference number: Not Provided
   II.1.2) Main CPV code:
      90919200 - Office cleaning services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: Wycombe District Council requires office cleaning services to be carried out at it's Queen Victoria Road offices in High Wycombe, Buckinghamshire. The council envisages a contract with three year term and an optional 12 month extension. The estimated contract value below assumes the 4 year term

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 17/02/2017

VI.6) Original notice reference:

   Notice Reference:    2017 - 199351
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 14/02/2017

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.1.7
         Lot No: Not provided
         Place of text to be modified: Section II.1.7- Total value of the procurement ( excluding (VAT)
         Instead of: GBP 268,417.48
         Read: GBP359,288.29


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=240398386

View Award Notice

UK-High Wycombe: Office cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Wycombe District Council
       Queen Victoria Road, High Wycombe, HP11 1BB, United Kingdom
       Tel. +44 1494421107, Email: paul.spencer@wycombe.gov.uk
       Contact: Paul Spencer
       Main Address: https://www.wycombe.gov.uk
       NUTS Code: UKJ1

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Wycombe District Council office cleaning for Queen Victoria Road site
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919200 - Office cleaning services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Wycombe District Council requires office cleaning services to be carried out at it's Queen Victoria Road offices in High Wycombe, Buckinghamshire. The council envisages a contract with three year term and an optional 12 month extension. The estimated contract value below assumes the 4 year term

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 289,417.48

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

      Main site or place of performance:
      Berkshire, Buckinghamshire and Oxfordshire


      II.2.4) Description of the procurement: Office cleaning at the Council's Queen Victoria Road Offices in High Wycombe, Buckinghamshire.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 13/02/2017

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: Not Provided
         Number of tenders received from tenderers from other EU Member States: Not Provided
         Number of tenders received from tenderers from non-EU Member States: Not Provided
         Number of tenders received by electronic means: 8

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Busy Bee Cleaning Servcies Ltd
             Units 5 & 6 Kingsmill Park, London Rd, Loudwater, High Wycombe, HP10 9UB, United Kingdom
             Tel. +044 7717887665, Email: adam.lloyd@bbc.co.uk
             NUTS Code: UKJ1
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 359,288.29
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=239260751

   VI.4) Procedures for review

      VI.4.1) Review body
          Wycombe Disrtrict Council
          Council Offices, Queen Victoria Rd, High Wycombe, HP111BB, United Kingdom
          Tel. +44 1494421481

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/02/2017