Car Parking: Management and Operation of Leisure Facilities

UK-Letchworth Garden City: Sports facilities operation services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      North Hertfordshire District Council
      Council Offices, Gernon Road, Letchworth Garden City, SG6 3JF, United Kingdom
      Tel. +44 1462474211, Email: steve.crowley@north-herts.gov.uk, URL: www.north-herts.gov.uk, URL: http://supplyhertfordshire.g2b.info
      Contact: Steven Crowley, Attn: Steven Crowley
      Electronic Access URL: http://supplyhertfordshire.g2b.info
      Electronic Submission URL: http://supplyhertfordshire.g2b.info

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Management and Operation of Leisure Facilities
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 26

         Region Codes: UKH23 - Hertfordshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Sports facilities operation services. Building and facilities management services. Facilities management services. The Council is seeking to enter into a partnership for management, operation and promotion of North Hertfordshire Leisure facilities within Letchworth, these include the North Herts Leisure Centre, Letchworth Outdoor Pool and Fearnhill Sports Centre
         
      II.1.6)Common Procurement Vocabulary:
         92610000 - Sports facilities operation services.
         
         79993000 - Building and facilities management services.
         
         79993100 - Facilities management services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Letchworth Contract to include North Herts Leisure Centre, Letchworth Outdoor Pool and Fearnhill Sports Centre. The estimated value of the Contract is £100,000 per annum. The Contract Length is 60 months with a possible extension of a further 60 months.                  
         Estimated value excluding VAT:
         Range between: 500,000 and 1,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Bond and Parent Company Guarantee
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment to the contracting entity will be in pound sterling and will normally be required to be made by means of electronic funds transfer. Full details will be included in the invitation to tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The contracting entity's specific requirements are to be determined but it does require that any contract awarded be entered into a single entity on the part of the successful candidate. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the concession agreement
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The Contracting Authority's conditions of contract will apply, full details will be included in the invitation to tender document. The contract and matters, including disputes, arising out of it will be subject to English law and the exclusive jurisdiction of the English Courts      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      The Contracting Authority does not bind itself to accept any tender. Registration of interest in this project by any party does not guarantee inclusion of the party on the tender enquiry list. On expression of interest through the Delta e-tendering tool, you will be able to download a pre-qualification questionnaire for completion. This document contains all of the questions regarding the personal situation of economic operators, including requirements relating to enrolment on professional or trade registers.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Once registered on the Delta site, you will be able to download a pre-qualification questionnaire for completion. This document contains all of the economic and financial capacity questions
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Once registered on the Delta site, you will be able to download a pre-qualification questionnaire for completion. This document contains all of the technical capacity questions      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        
         Objective Criteria for choosing the limited number of candidates:
         The selection criteria is contained within the PQQ document   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: NHDC LL12525      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 08/03/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 06/05/2013      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The contract length is for 60 months with a possible extension of a further 60 months

To participate in this Tender you will need to go to http://supplyhertfordshire.g2b.info/hpg/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log in using your existing username and password. If you have already registered, but have forgotten your user name and password, please click on the "forgotten password" link below the log in box) Please keep this username and password secure and do not pass it on to any third parties.

Step 2 - Completing your PQQ. To complete the PQQ for this Tender, you will need to go into the Response Manager area and enter the access code 5PX6AJ3969. You will need to download the relevant PQQ and complete. Any supporting documents should be cross referenced to the relevant question. If the Council requires further information concerning your submission, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask Suppliers for any further information or clarification.

Step 3 - Uploading your Completed PQQ. Once you have completed your PQQ for this Tender exercise, you must then "Upload" your completed response into the Tenderbox. (Access Code 5PX6AJ3969 )

Please make sure you have submitted your completed PQQ to the correct Access Code. The Council will not be held accountable for any errors made by a Tenderer in submitting a completed PQQ. If you are experiencing problems, then please contact the Delta Helpdesk via email at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9am - 5pm for further assistance. GO-20121130-PRO-4424153 TKR-20121130-PRO-4424152
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Sports-facilities-operation-services./5PX6AJ3969

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5PX6AJ3969
GO-2013125-PRO-4541613 TKR-2013125-PRO-4541612
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      North Hertfordshire District Council
      Please see details under I.1, United Kingdom

      Body responsible for mediation procedures:
               North Hertfordshire District Council
         Please see details under I.1, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            North Hertfordshire District Council
      Please see details under I.1, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 25/01/2013

ANNEX A