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Notice Summary |
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Title: | The Courtauld Events Supplier Framework |
Notice type: | Social and Other Specific Services - Public Contracts |
Authority: | Book Library |
Nature of contract: | Not applicable |
Procedure: | Open |
Short Description: | |
Published: | 02/06/2021 22:12 |
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Preliminary Questions
This notice is for Prior information notice: No
This notice is for Contract notice: Yes
This notice is for Contract award notice: No
Section I: Contracting Authority
I.1) Name and addresses:
The Courtauld Institute of Art
Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. +44 2039477748, Email: natalia.fenyoe@courtauld.ac.uk
Contact: Natalia Fenyoe
Main Address: https://www.courtauld.ac.uk
NUTS Code: UKI31
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: No .
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
Further information can be obtained from: the above mentioned address
Tenders or requests to participate must be sent: electronically via -- https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Courtauld Events Supplier Framework
Reference number: 586596678
II.1.2) Common Procurement Vocabulary:
79952000 - Event services.
II.1.3) Type of contract: SERVICE
II.1.4) Short description:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. This Framework is for Events Services suppliers covering five Lots (Catering, Production, Furniture Hire, Entertainment and Floristry) for internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework).
II.1.5) Estimated total value:
Value excluding VAT (give figures only) : 1,780,000 - Currency : GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 5
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination of lots
II.2) Lot Description - 1
II.2.1) Title: Catering
Lot Number: 1
II.2.2) Additional CPV code(s):
79952000 - Event services.
55520000 - Catering services.
II.2.3) Place of performance:
Region Codes:
UKI31 - Camden and City of London
II.2.4) Description of the procurement:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier will provide a comprehensive events Catering service, delivered in a safe and efficient manner. Catering required will include canapé receptions including options for one bite canapés, static nibbles, food stations and bowl food, dinners to include pre-dinner canapes, and two or three course seated meals as well as catering for breakfast events that may range from tea/coffee, pastries, fruit and yogurt pots to a seated hot breakfast. Suppliers will be required to offer both a full drinks service to include hot drinks, soft drinks and alcohol as well a corkage option. See additional information below. Estimated Framework Lot 1 spend £250K-£350k (year 1), £150k-£250k (years 2-4). See additional information below.
II.2.6) Estimate value
Value excluding VAT (give figures only) : 1,100,000 - currency : GBP
II.2.7) Duration of the contract, framework agreement
Duration in months - 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).
II.2) Lot Description - 2
II.2.1) Title: Production
Lot Number: 2
II.2.2) Additional CPV code(s):
79952000 - Event services.
31527260 - Lighting systems.
32321200 - Audio-visual equipment.
32232000 - Video-conferencing equipment.
32323300 - Video equipment.
79952100 - Cultural event organisation services.
39100000 - Furniture.
72224000 - Project management consultancy services.
39143200 - Dining-room furniture.
39151000 - Miscellaneous furniture.
39156000 - Lounge and reception-area furniture.
II.2.3) Place of performance:
Region Codes:
UKI31 - Camden and City of London
II.2.4) Description of the procurement:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of technical services to The Courtauld, which shall include some or all of: lighting, audio, video, staging and project management, on a case by case basis. Typically, this will include the installation of ambient lighting for an event, the provision of sound for speeches during an event (which may be required across multiple rooms) with the ability to show a presentation or film as required and a lectern or small stage for speeches/presentations. Digital content maybe required for some events including filming, live streaming and editing. Estimated Framework Lot 2 spend £40-80k per year. See additional information below.
II.2.6) Estimate value
Value excluding VAT (give figures only) : 320,000 - currency : GBP
II.2.7) Duration of the contract, framework agreement
Duration in months - 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).
II.2) Lot Description - 3
II.2.1) Title: Furniture Hire
Lot Number: 3
II.2.2) Additional CPV code(s):
79952000 - Event services.
39100000 - Furniture.
39151000 - Miscellaneous furniture.
39156000 - Lounge and reception-area furniture.
39143200 - Dining-room furniture.
II.2.3) Place of performance:
Region Codes:
UKI31 - Camden and City of London
II.2.4) Description of the procurement:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier shall provide a range of furniture hire options to The Courtauld, which shall include lounge, reception and dining furniture and bar hire. The Supplier shall have access to a suitable range of products which may include but is not limited to, armchairs, sofas, stools, ottomans, benches, poseur tables, coffee, café and dining tables, dining chairs, production bars and bars used for food stations, either as their own stock or via sub-contracted rental. The Supplier shall ensure that all products meet the necessary safety standards for use, and are appropriately maintained. Estimated Framework Lot 3 spend £10-25k per year. See additional information below.
II.2.6) Estimate value
Value excluding VAT (give figures only) : 100,000 - currency : GBP
II.2.7) Duration of the contract, framework agreement
Duration in months - 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).
II.2) Lot Description - 4
II.2.1) Title: Entertainment
Lot Number: 4
II.2.2) Additional CPV code(s):
79952000 - Event services.
92300000 - Entertainment services.
II.2.3) Place of performance:
Region Codes:
UKI31 - Camden and City of London
II.2.4) Description of the procurement:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. The Supplier must be able to respond to a range of briefs and budgets, providing a variety of entertainment options that are appropriate for performances in spaces hung with art works. These may include but are not limited to musical entertainment including acoustic music groups such as string quartets, pianists, guitar or accordion players, amplified musical groups such as jazz trios and singers as well as DJs; magicians and illustrators. Suppliers must be able to suggest a range of entertainment options for each brief (for example more than one string quartet group). Estimated Framework Lot 4 spend £10-30k per year. See additional information below.
II.2.6) Estimate value
Value excluding VAT (give figures only) : 120,000 - currency : GBP
II.2.7) Duration of the contract, framework agreement
Duration in months - 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).
II.2) Lot Description - 5
II.2.1) Title: Floristry
Lot Number: 5
II.2.2) Additional CPV code(s):
79952000 - Event services.
03121200 - Cut flowers.
03121210 - Floral arrangements.
77330000 - Floral-display services.
II.2.3) Place of performance:
Region Codes:
UKI31 - Camden and City of London
II.2.4) Description of the procurement:
The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. Suppliers must be able to provide floral displays for a wide range of events and be able to adapt swiftly and easily to a large range of briefs, budgets and clients, and deliver creative solutions that meet The Courtauld’s policies and procedures. The floral displays required may include but not be limited to, table centres, arrangements for occasional tables and poseur tables, free standing displays on plinths or tables and bar arrangements. These shall all be of an exceptionally high standard ensuring all plant material is in peak condition. Estimated Framework Lot 5 spend £10-35k per year. See additional information below.
II.2.6) Estimate value
Value excluding VAT (give figures only) : 140,000 - currency : GBP
II.2.7) Duration of the contract, framework agreement
Duration in months - 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
This Framework covers internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework). This is a Light Touch Regime procurement (see ITT for details).
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria:
see procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
see procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
In the case of framework agreements justification for any duration exceeding 4 years:
Not Provided
IV.1.6) Information about electronic auction
An electronic auction will be used - Not Provided
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in OJEU: Not Provided
IV.2.2) Time limit for receipt of expressions of interest
Date - 30/06/2021 Local Time - 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
Section VI: Complementary Information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional Information:
This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:
The Notice is issued on 2nd June 2021
Tenders must be returned by 30th June 2021 16:00 BST.
Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.
See ITT for further details.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5J433GCW2A
GO-202162-PRO-18338412 TKR-202162-PRO-18338411
VI.4) Procedures For Appeal
VI.4.1) Body responsible for appeal procedures:
The Courtauld Institute of Art
Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. +44 20739477777
VI.4.2) Body responsible for mediation procedures:
The Courtauld Institute of Art
Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. +44 20739477777
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 02/06/2021
View any Notice Addenda
Section I: Contracting authority/entity (as stated in the original notice)
I.1) Name and addresses
The Courtauld Institute of Art
Somerset House, Strand, London, WC2R 0RN, United Kingdom
Tel. +44 2039477748, Email: natalia.fenyoe@courtauld.ac.uk
Contact: Natalia Fenyoe
Main Address: https://www.courtauld.ac.uk
NUTS Code: UKI31
Section II: Object (as stated in the original notice)
II.1) Scope of the procurement
II.1.1) Title: The Courtauld Events Supplier Framework Reference number: 586596678
II.1.2) Main CPV code:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short Description: The Courtauld hosts a huge variety of events ranging from receptions for hundreds of people hosted by corporate companies and private individuals, small donor dinners to international exhibition openings. This Framework is for Events Services suppliers covering five Lots (Catering, Production, Furniture Hire, Entertainment and Floristry) for internal Courtauld events, however suppliers appointed to the Framework will also be listed on the Approved Supplier List for external event clients (any work for such events will be a direct arrangement between the supplier and external client and not be undertaken under this Framework).
Section VI: Complementary information
V1.5) Date of dispatch of this notice: 23/06/2021
VI.6) Original notice reference:
Notice Reference: 2021 - 312170
Notice number in OJ S: Not Provided
Date of dispatch of the original notice: 02/06/2021
Section VII: Changes
VII.1) Information to be changed or added
VII.1.1) Reason for change: Modification of original information submitted by the contracting authority
VII.1.2) Text to be corrected in original notice No: 1
Section Number: IV.1.11
Lot No: Not provided
Place of text to be modified: Main features of the award procedure
Instead of: This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:
The Notice is issued on 2nd June 2021
Tenders must be returned by 30th June 2021 16:00 BST.
Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.
For Lot 1 only - all potential suppliers scoring within 20% points of the 8th placed scoring potential supplier following moderation of the written Quality response (50% made up of (Lot 1 Questionnaire and Case Studies)) and the Pricing (30%), and passing mandatory requirements and the minimum score for each weighted question, will be invited to practical assessment (worth the remaining 20% of the Overall Score).
The successful suppliers will be the top scoring suppliers in each lot, as follows:
Lot 1 Catering - 8 suppliers
Lot 2 Production - 5 suppliers
Lot 3 Furniture Hire - 3 suppliers
Lot 4 Entertainment - 3 suppliers
Lot 5 Floristry - 6 suppliers
Read: This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:
The Notice is issued on 2nd June 2021
Tenders must be returned by 9th July 2021 16:00 BST.
Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.
For Lot 1 only - all potential suppliers scoring within 20% points of the 8th placed scoring potential supplier following moderation of the written Quality response (50% made up of (Lot 1 Questionnaire and Case Studies)) and the Pricing (30%), and passing mandatory requirements and the minimum score for each weighted question, will be invited to practical assessment (worth the remaining 20% of the Overall Score).
The successful suppliers will be the top scoring suppliers in each lot, as follows:
Lot 1 Catering - 8 suppliers
Lot 2 Production - 5 suppliers
Lot 3 Furniture Hire - 3 suppliers
Lot 4 Entertainment - 3 suppliers
Lot 5 Floristry - 6 suppliers
VII.1.2) Text to be corrected in original notice No: 2
Section Number: IV.2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate. Date
Instead of:
Date: 30/06/2021
Local Time: 16:00
Read:
Date: 09/07/2021
Local Time: 16:00
VII.1.2) Text to be corrected in original notice No: 3
Section Number: VI.3
Lot No: Not provided
Place of text to be modified: Additional information
Instead of: This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:
The Notice is issued on 2nd June 2021
Tenders must be returned by 30th June 2021 16:00 BST.
Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.
See ITT for further details.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5J433GCW2A
GO Reference: GO-202162-PRO-18338412
Read: This is a Light Touch Regime procurement following the general style of an Open Procedure with the following features:
The Notice is issued on 2nd June 2021
Clarifications must be sent via Delta no later than 1 July 2021.
Tenders must be returned by 9th July 2021 16:00 BST.
Any potential suppliers not meeting the mandatory requirements (shown as Pass/Fail questions as set out in the procurement documents) will not the remainder of their tender evaluated.
See ITT for further details.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5J433GCW2A
GO Reference: GO-202162-PRO-18338412
VII.2) Other additional information: A revised full timetable will be issued via Delta to all suppliers registering for this opportunity.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./5J433GCW2A
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5J433GCW2A