ForHousing is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Cleaning Services Framework |
Notice type: | Contract Notice |
Authority: | ForHousing |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | ForViva is procuring a Framework Agreement pursuant to which it is envisaged that contracts will be let to contractors within the Framework for the provision of a range of property cleaning services under each Lot. The Framework Agreement is being divided into 3 Lots as follows: Lot 1 – Salford (and other parts of the UK) Cleaning Lot 2 – Fitton Hill Cleaning Lot 3 – Stockbridge Village Cleaning |
Published: | 29/06/2016 11:09 |
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Section I: Contracting Authority
I.1) Name and addresses
ForViva Group Ltd
52 Regent Street, Eccles, PR5 5AJ, United Kingdom
Tel. +44 1616057606, Email: tenders@citywest.org.uk
Contact: Procurement Team
Main Address: https://www.forviva.co.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./5C557MJ4Y7
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./5C557MJ4Y7 to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Cleaning Services Framework
Reference Number: Cleaning/July16/HC
II.1.2) Main CPV Code:
90910000 - Cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: ForViva is procuring a Framework Agreement pursuant to which it is envisaged that contracts will be let to contractors within the Framework for the provision of a range of property cleaning services under each Lot.
The Framework Agreement is being divided into 3 Lots as follows:
Lot 1 – Salford (and other parts of the UK) Cleaning
Lot 2 – Fitton Hill Cleaning
Lot 3 – Stockbridge Village Cleaning
II.1.5) Estimated total value:
Value excluding VAT: 2,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Salford (and other parts of the UK) Cleaning Services
Lot No: 1
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
90911000 - Accommodation, building and window cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: This Lot of the Framework Agreement is for the provision of property cleaning services in Salford and in other parts of the UK (predominantly in the North West of England).
Under this Lot of the Framework Agreement the following entities will have the option to call-off contracts as and when services are required:
- ForViva and any entity within the ForViva group from time to time, which currently includes City West Housing Trust (CWHT), Villages Housing Association (VHA) and ForWorks
- Other Social Housing Providers in the UK (both those that are in existence now and those that may be in existence in the future). “Social Housing Provider” for this purpose means any provider of social housing and includes, without limitation, registered housing providers, local authorities and ALMOs. A list of the current Social Housing Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing . Such Social Housing Providers will only be entitled to call off under the Framework Agreement if ForViva consents
ForViva intends to appoint no more than 5 contractors to the Framework Agreement following this Lot of the procurement process, subject to a receipt of a sufficient number of complete and compliant bids.
Once the Framework Agreement has been set up, CWHT intends to award a contract to the contractor whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of the ITT (the “CWHT Lot 1 Cleaning Contract”). (Note that this represents CWHT’s current intention with respect to the award of the CWHT Lot 1 Cleaning Contract. As an alternative, CWHT reserves the right to hold a mini competition amongst the framework contractors appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)
For further details of the scope of the CWHT Lot 1 Cleaning Contract and the services to be carried out under the it. Please refer to the specification attached at Part 1 of Appendix 4 of the ITT.
It is envisaged that the CWHT Lot 1 Cleaning Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract
Other entities which are entitled to call off under this Lot of the Framework Agreement may award cleaning contracts to framework contractors appointed to this Lot from time to time during the term of the Framework by following the call off procedures set out in the Framework.
The current estimated value of the services to be called off under this Lot of the Framework over its 4 year term is £1,900,000. This estimated value is based solely on the estimated value of the CWHT Lot 1 Cleaning Contract. Accordingly, bidders should note that this value may increase if other entities decide to join and call off contracts under this Lot of the Framework
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Pricing / Weighting: 50
II.2.6) Estimated value:
Value excluding VAT: 1,900,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Fitton Hill Cleaning Services
Lot No: 2
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: One contractor will be appointed to this Lot of the Framework Agreement following the conclusion of the procurement process.
Once the Framework Agreement has been set up, VHA intends to award a contract to the contractor appointed to this Lot for the provision of cleaning services at Fitton Hill. For further details of the scope of this contract and the services to be carried out under it please refer to the specification attached at Part 2 of Appendix 4 of the ITT. It is envisaged that this contract will last for a period of 4 years, subject to the rights of termination contained in the contract. .
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Pricing / Weighting: 50
II.2.6) Estimated value:
Value excluding VAT: 29,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 3
II.2.1) Title: Stockbridge Village Cleaning Services
Lot No: 3
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: One contractor will be appointed to this Lot of the Framework Agreement following the conclusion of the procurement process.
Once the Framework Agreement has been set up, VHA intends to award a contract to the contractor appointed to this Lot for the provision of cleaning services at Stockbridge Village. For further details of the scope of this contract and the services to be carried out under it please refer to the specification attached at Part 3 of Appendix 4 of the ITT. It is envisaged that this contract will last for a period of 4 years, subject to the rights of termination contained in the contract.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Pricing / Weighting: 50
II.2.6) Estimated value:
Value excluding VAT: 23,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the tender documentation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As set out in the tender documentation
Minimum level(s) of standards possibly required (if applicable) :
As set out in the tender documentation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As set out in the tender documentation
Minimum level(s) of standards possibly required (if applicable) :
As set out in the tender documentation
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 10/08/2016 Time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
IV.2.7) Conditions for opening of tenders:
Date: 10/08/2016
Time: 13:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: ForViva reserves the right to cancel the procurement at any time and not to processed with all or part of the Framework Agreement. ForViva will not, under any circumstance, reimburse any expense incurred by bidders in preparing their tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./5C557MJ4Y7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5C557MJ4Y7
VI.4) Procedures for review
VI.4.1) Review body:
Royal Courts of Justice in the Strand
London, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Royal Courts of Justice in the Strand
London, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
The Cabinet Office
London, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 29/06/2016
Annex A