London Boroughs of Richmond and Wandsworth is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block |
Notice type: | Contract Notice |
Authority: | London Boroughs of Richmond and Wandsworth |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent suppliers for the provision of either individual or any combination of the following: Lot 1: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks. Estimated annual value is £114,000. Lot 2: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks. Estimated annual value is £61,000. The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016. |
Published: | 10/07/2015 16:43 |
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Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
London Borough of Wandsworth
Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
Tel. +44 2088716000, Email: procurement@wandsworth.gov.uk, URL: http://www.wandsworth.gov.uk/info/200095/tenders_and_contracts/1145/selling_to_the_council/11, URL: http://www.wandsworth.gov.uk/contracts
Electronic Access URL: https://www.delta-esourcing.com/respond/59W9P6UYR2
Electronic Submission URL: https://www.delta-esourcing.com/respond/59W9P6UYR2
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 1
Region Codes: UKI11 - Inner London - West
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Repair and maintenance services of electrical machinery, apparatus and associated equipment. Repair and maintenance services of electrical and mechanical building installations. Miscellaneous repair and maintenance services. Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent suppliers for the provision of either individual or any combination of the following:
Lot 1: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks. Estimated annual value is £114,000.
Lot 2: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks. Estimated annual value is £61,000.
The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.
II.1.6)Common Procurement Vocabulary:
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
50800000 - Miscellaneous repair and maintenance services.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.
Estimated value excluding VAT: 875,000
Currency: GBP
II.2.2)Options: No
II.2.3)Information about renewals:
This contract is subject to renewal: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 02/04/2016
Completion: 01/04/2021
Information About Lots
Lot No: 1
Title: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks
1)Short Description:
Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks. The fixed term contract for five years with a possible further mutually agreed extension for up to 2 years. Estimated annual value is £114,000.
2)Common Procurement Vocabulary:
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
50800000 - Miscellaneous repair and maintenance services.
3)Quantity Or Scope:
During the Contract Period the Contractor shall perform the Annual Services as set out in the Specification and in accordance with the Programme of Works.
If known, estimated cost of works excluding VAT: 570,000
Currency: GBP
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Scheduled date for:
Start of works: 02/04/2016
Completion of works: 01/04/2021
5)Additional Information About Lots: Not Provided
Lot No: 2
Title: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks
1)Short Description:
Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks. The fixed term contract for five years with a possible further mutually agreed extension for up to 2years. Estimated annual value is £61,000.
2)Common Procurement Vocabulary:
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
50800000 - Miscellaneous repair and maintenance services.
3)Quantity Or Scope:
During the Contract Period the Contractor shall perform the Annual Services as set out in the Specification and in accordance with the Programme of Works.
If known, estimated cost of works excluding VAT: 305,000
Currency: GBP
4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract
Scheduled date for:
Start of works: 02/04/2016
Completion of works: 01/04/2021
5)Additional Information About Lots: Not Provided
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Any requirements together with required forms and undertakings will be set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment shall be made in accordance with the payment provisions in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority will require the Agreement / Contract to be with a legal entity. It reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Information required will be set out in a pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Information required will be set out in a pre-qualification questionnaire (PQQ).
Minimum Level(s) of standards possibly required:
Information required will be set out in a pre-qualification questionnaire (PQQ).
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
Information required will be set out in a pre-qualification questionnaire (PQQ)
Minimum Level(s) of standards possibly required:
Information required will be set out in a pre-qualification questionnaire (PQQ)
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: No
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged number of operators: 6
Objective Criteria for choosing the limited number of candidates:
It is intended to restrict the tender list to a maximum of 6 suppliers per Lot. This includes the Wandsworth Borough Council’s Operational Services Division for Lot 1. If more than 6 suppliers fulfil the criteria for selection for any Lot, those scoring the highest number of points on the selection criteria will be invited to tender for that Lot.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CPT/1718-1719
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Date: 05/08/2015
Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 10/08/2015
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: https://www.delta-esourcing.com/respond/59W9P6UYR2
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-electrical-machinery%2C-apparatus-and-associated-equipment./59W9P6UYR2
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/59W9P6UYR2
GO-2015710-PRO-6780215 TKR-2015710-PRO-6780214
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
not provided
United Kingdom
Body responsible for mediation procedures:
not provided
United Kingdom
VI.4.2)Lodging of appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.
If an appeal regarding the award of the Cleaning Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained:
High Court
Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2088716000
VI.5) Date Of Dispatch Of This Notice: 10/07/2015
ANNEX A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Wandsworth Borough Council
Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
Tel. +44 2088715021, Email: procurement@wandsworth.gov.uk
Main Address: www.wandsworth.gov.uk, Address of the buyer profile: www.wandsworth.gov.uk
NUTS Code: UKI11
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block
Reference number: Not Provided
II.1.2) Main CPV code:
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Wandsworth Borough Council received expressions of interestfor the provision of:
Lot 1: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks.
Lot 2: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks.
The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 956,866.12
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block
Lot No:1
II.2.2) Additional CPV code(s):
31518200 - Emergency lighting equipment.
II.2.3) Place of performance
Nuts code:
UKI11 - Inner London - West
Main site or place of performance:
Inner London - West
II.2.4) Description of the procurement: Wandsworth Borough Council received expressions of interest for the provision of:
Lot 1: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks.
Lot 2: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks.
The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.
II.2.5) Award criteria:
Price - Weighting: 100
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2015/S 134-248139
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: 1
Title: Provision of Emergency Lighting Services in Residential Housing Blocks
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 28/01/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
D H Crofts
EDISON HOUSE, 64A THE STREET, CHARLWOOD, SURREY, RH6 0DS, United Kingdom
Tel. +44 1737246606, Email: admin@dhcrofts.com
NUTS Code: UKJ
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 114,000
Total value of the contract/lot: 85,912.81
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: The Provision of Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 27/01/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Millwood Servicing Ltd
14 Danbury Mews, Manor Road, Wallington, Surrey, SM6 0BY, United Kingdom
Tel. +44 2086690080, Email: tracey.davis@millwood.co.uk
NUTS Code: UKJ
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 61,000
Total value of the contract/lot: 50,782.35
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=189143905
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: The Contracting Authority incorporated a minimum 10 calendar day standstill period at the point information on the award of the Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block was communicated to tenderers. Applicants that were unsuccessful were informed by the Contracting Authority as soon as possible after the decision was been made as to the reasons why the applicant was unsuccessful.
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.5) Date of dispatch of this notice: 27/06/2016