Northern Lighthouse Board : Thrusters Overhaul – NLV Pharos

UK-Edinburgh: Marine equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Northern Lighthouse Board
             84 George Street, Edinburgh, EH2 3DA, United Kingdom
             Tel. +44 1314733131, Email: angela.cahill@nlb.org.uk
             Contact: Angela Cahill
             Main Address: https://www.nlb.org.uk, Address of the buyer profile: https://www.nlb.org.uk
             NUTS Code: UKM
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Edinburgh:-Marine-equipment./59FHU28RYS
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Thrusters Overhaul – NLV Pharos       
      Reference Number: TPHA/THRU/2133
      II.1.2) Main CPV Code:
      34930000 - Marine equipment.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Requirement for Supplier to overhaul the following:
-both the Port and Stbd Azimuth Thrusters
-both the Fwd and Aft Tunnel Thrusters
plus the four Planetary Gears are to be part exchanged or offer an alternative cost-effective solution

The vessel should enter the dry dock as early as possible on Monday 31/01/2022. It should be planned for the Azimuth thruster service engineers to arrive this day to commence work on the thrusters on Tuesday 01/02/2022.
The vessel should aim to leave dry dock on Monday 21/02/2022. The vessel will remain in a layby berth where any final work can be completed prior to sea trials scheduled for on Friday 25/02/2022.
As part of the tender exercise the Supplier should submit a basic schedule detailing a proposal of how the required work on all four thrusters will be planned to fit within the given timeframe.       
      II.1.5) Estimated total value:
      Value excluding VAT: 310,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      34930000 - Marine equipment.
      
      II.2.3) Place of performance:
      UKM SCOTLAND
      
      II.2.4) Description of procurement: Services will cover the following:

The below scope is applicable to both the Port and Stbd Azimuth Thrusters:
-Strip down and inspection of thruster according to manufacturer’s recommendations.
-All bearings and seals to be replaced.
-Full-service report to be provided, including measurements & photographs.
-Assembly using manufacturers torques, pressures and settings.
-Allow Class Surveyor (Lloyds Register) access to survey each thruster.
-The Supplier will remove four steering electric motors and gearboxes as soon as possible; to allow adequate time for the overhaul of the electric motors.
-Supplier to provide a service engineer to upgrade the Steering System Converters, and to upgrade the Aquapilot control system. Work to include a full testing/commissioning program. OWNER will supply all parts for the converter and controller upgrades, these were purchased from the OEM in November’2020
-Supplier to provide a service engineer to remove the Vulcan coupling, both thruster and electric drive motor ends to enable bearing replacement. OWNER will supply new inserts and bolts for the SUPPLIER to reassemble on completion of thruster and motor overhauls. Reference drawing of Vulcan coupling

The below scope is applicable to both the Fwd and Aft Tunnel Thrusters:
-Strip down and inspection of thruster according to manufacturer’s recommendations.
-All bearings and seals to be replaced.
-Full-service report to be provided, including measurements & photographs.
-Assembly using manufacturers torques, pressures and settings.
-Allow Class Surveyor (Lloyds Register) access to survey each thruster.
-Installation of new design Input shaft seal housing. Supervise the YARD installation of the new seal tank and connecting pipework.
-Remove coupling, both on the thruster and drive motor side and replace the four O-Rings per coupling. OWNER to be invited to witness the removal of the couplings.
Note the YARD will be exchanging the Tunnel Thruster Drive Motor’s during this period. The Electric Motor will remain in place so there will be conflicting works. Please allow for this during the costing. The removal of the coupling will allow bearing exchange of the motor Drive End.
-Supplier to clarify if tunnel hub has to be lowered for this work.

The four Planetary Gears are to be part exchanged, the Supplier to send overhauled units to the YARD prior to the start of the drydock. The OWNER will return the removed units to the Supplier within an agreed timeframe. The supplied gearboxes shall have 1 year warranty. The overhauled gearboxes should have had as a minimum: all bearings exchanged, all new seals, all gear teeth wear and tear to be adequate for another 60,000 running hours or 15 years whichever is the greater.

If part exchange units are not available, then the Supplier to offer an alternative cost-effective solution.

The vessel should enter the dry dock as early as possible on Monday 31/01/2022. It should be planned for the Azimuth thruster service engineers to arrive this day to commence work on the thrusters on Tuesday 01/02/2022

The vessel should aim to leave dry dock on Monday 21/02/2022. The vessel will remain in a layby berth where any final work can be completed prior to sea trials scheduled for on Friday 25/02/2022

As part of the tender exercise the SUPPLIER should submit a basic schedule detailing a proposal of how the required work on all four thrusters will be planned to fit within the given timeframe.

Currently the location of the drydock is unknown. The vessel will arrive at the designated dry dock over the weekend prior to the scheduled docking.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 320,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 6       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/59FHU28RYS       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/10/2021 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 14/10/2021
         Time: 15:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Edinburgh:-Marine-equipment./59FHU28RYS

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/59FHU28RYS
   VI.4) Procedures for review
   VI.4.1) Review body:
             Edinburgh Sherriff Court
       27 Chambers, Edinburgh, EH1 1LB, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 14/09/2021

Annex A