Department for Digital, Culture, Media and Sport: Ceremonial and Event Management Services

UK-LONDON: Event services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Department for Digital, Culture, Media and Sport
       Floor 4, 100 Parliament Street, LONDON, SW1A 2BQ, United Kingdom
       Tel. +44 2072116000, Email: commercial@culture.gov.uk
       Contact: Margaret Christensen
       Main Address: https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport
       NUTS Code: UK

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement
   
   II.1.1) Title: Ceremonial and Event Management Services      Reference number: 101622      
   II.1.2) Main CPV code:
      79952000 - Event services.
   
   II.1.3) Type of contract: SERVICES   
   II.1.4) Short Description: Provision of events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.

The programme of events include but are not limited to:
• National Service of Remembrance at the Cenotaph (Remembrance Sunday)
• State Visits to the UK by foreign Heads of State
• Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
• A number of other major royal events
• Other memorial occasions on an adhoc basis

Please be advised that the estimated value of this requirement is estimated to be £40million - £50million which comprises a programme of planned events worth between £1million - £2million per annum and other unplanned major events.

For more information about this opportunity, please visit the Delta eSourcing portal at:

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 05/02/2020

VI.6) Original notice reference:

   Notice Reference:    2020 - 232944   
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 30/10/2019

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority    
      
      VII.1.2) Text to be corrected in original notice No: 1
                  
         Section Number: II.2.14)          
         Lot No: Not provided          
         Place of text to be modified: II.2.14)          
         Instead of: FThe purpose of this Prior Information Notice (PIN) is to:
• Provide advance notice that DCMS is to consider undertaking a tendering exercise to set up a new contract to support the department in the delivery of State Ceremonial occasions and other Royal events
• Understand the market interest in this procurement
• Identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the Authority and to inform the department's approach, structure and requirements for the services.

To this end, the Authority invites interested parties to email: ceremonials-procurement@culture.gov.uk to confirm attendance at an Information Briefing on 26 November 2019 from 9:20am - 14:00pm at the Authority's offices in London.
The deadline for registration to the Information Briefing is by midday on 20 November 2019. Please note that all attendees will be required to sign a Non disclosure Agreement, a copy of which will be available on registration.

Further to this Information Briefing the Authority will provide potential bidders the opportunity to review an outline of the scope of services and provide feedback via a market sounding questionnaire.
Participation in this consultation exercise is entirely voluntary and will not affect the ability of any interested party to express and interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.          
         Read: The purpose of this Prior Information Notice (PIN) is to:
• Provide advance notice that DCMS is to consider undertaking a tendering exercise to set up a new contract to support the department in the delivery of State Ceremonial occasions and other Royal events
• Understand the market interest in this procurement
• Identify suppliers who would like to participate in a market engagement exercise. The market engagement exercise will provide an opportunity for supplier to engage with the Authority and to inform the department's approach, structure and requirements for the services.
Further to the Information Briefing on the 26 .11.2019 the Authority is providing potential bidders the opportunity to review an outline of the services required for the ceremonial event management and provide feedback via a market sounding questionnaire. The Authority is seeking responses to the questionnaire by midday on 03.03.2020.

These documents can be accessed via the Authority's eSourcing Portal and completed questionnaires submitted via the online link provided.
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/536C99D76J
                                    
   
VII.2) Other additional information: Participation in this consultation exercise is entirely voluntary and will not affect the ability of any interested party to express and interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-LONDON:-Event-services./536C99D76J

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/536C99D76J