Gentoo Group Ltd is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Soft Facilities Management Services |
Notice type: | Contract Notice |
Authority: | Gentoo Group Ltd |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods. |
Published: | 26/11/2021 10:43 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915252787, Email: joshua.clark@gentoogroup.com
Contact: Josh Clark
Main Address: http://www.gentoogroup.com
NUTS Code: UKC23
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.delta-esourcing.com/tenders/UK-title/4ZUBR54X72
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Other type:: Housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Soft Facilities Management Services
Reference Number: GROU035
II.1.2) Main CPV Code:
79993100 - Facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.
II.1.5) Estimated total value:
Value excluding VAT: 3,663,104
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
90922000 - Pest-control services.
42933000 - Vending machines.
90620000 - Snow-clearing services.
31141000 - Water coolers.
42933100 - Sanitary vending machines.
79710000 - Security services.
77314000 - Grounds maintenance services.
II.2.3) Place of performance:
UKC23 Sunderland
II.2.4) Description of procurement: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Price / Weighting: 45
II.2.6) Estimated value:
Value excluding VAT: 3,663,104
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: Option to extend for a further 2 periods of 24 months each, subject to satisfactory contract performance and the Group still having the need and funding for the Contract.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4ZUBR54X72
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: 2021/S 000 - 020055
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 10/01/2022 Time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4
IV.2.7) Conditions for opening of tenders:
Date: 10/01/2022
Time: 16:00
Place:
Sunderland
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Sunderland:-Facilities-management-services./4ZUBR54X72
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4ZUBR54X72
VI.4) Procedures for review
VI.4.1) Review body:
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.4.2) Body responsible for mediation procedures:
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.5) Date Of Dispatch Of This Notice: 26/11/2021
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Gentoo Group Ltd
Emperor House, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915252787, Email: joshua.clark@gentoogroup.com
Contact: Josh Clark
Main Address: http://www.gentoogroup.com
NUTS Code: UKC23
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law Housing association
I.5) Main activity:
Housing and community amenities
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Soft Facilities Management Services
Reference number: GROU035
II.1.2) Main CPV code:
79993100 - Facilities management services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s):
90910000 - Cleaning services.
90922000 - Pest-control services.
42933000 - Vending machines.
90620000 - Snow-clearing services.
31141000 - Water coolers.
42933100 - Sanitary vending machines.
79710000 - Security services.
77314000 - Grounds maintenance services.
II.2.3) Place of performance
Nuts code:
UKC23 - Sunderland
Main site or place of performance:
Sunderland
II.2.4) Description of the procurement: Gentoo Group is seeking to appoint a supplier to provide a number of soft facilities management services. The requirements comprise cleaning services, security, pest control, garden clearance, vending, snow clearance, water coolers and sanitary disposal/ vending. This contract will be awarded to a sole supplier for 5 years, with an option to extend by a further 2 x 24 month periods.
II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Price / Weighting: 45
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4ZUBR54X72
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-029444
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure):
Notice reference (year and document number): 2021 - 029444
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=686148934
VI.4) Procedures for review
VI.4.1) Review body
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.4.2) Body responsible for mediation procedures
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Gentoo Group Ltd
http://www.gentoogroup.com, 2 Emperor Way, Doxford International Business Park, Sunderland, SR3 3XR, United Kingdom
Tel. +44 1915255000, Email: simon.walker@gentoogroup.com
Internet address: http://www.gentoogroup.com
VI.5) Date of dispatch of this notice: 24/05/2022