Procurement Lincolnshire: Property Services Contract (Future Delivery of Support Services Programme)

UK-Lincoln: Building and facilities management services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Lincolnshire County Council
      Future Delivery of Support Services Programme Office, Lincolnshire County Council, Newland, Lincoln, LN1 1BA, United Kingdom
      Tel. +44 1522555219, Email: fdssp@lincolnshire.gov.uk, URL: www.lincolnshire.gov.uk/SupportServices
      Contact: Future Delivery of Support Services Programme Office,, Attn: Daniel Taylor
      Electronic Submission URL: https://www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Property Services Contract (Future Delivery of Support Services Programme)
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKF3 - Lincolnshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Building and facilities management services. Architectural, construction, engineering and inspection services. Records management. Building services consultancy services. Real estate services with own property. Renting or leasing services of own property. Building surveying services. Energy-management services. Grounds maintenance services. Catering services. Environmental issues consultancy services. Building and facilities management services.

The Council is seeking to enter into a contract with a single contracting entity for the provision of a property services contract. The service briefly comprises capital project services, energy and environmental management, estate management, hard facilities management, managed services, management of traveller sites, property records, soft facilities management, support to corporate asset management planning, and valuation service.
         
      II.1.6)Common Procurement Vocabulary:
         79993000 - Building and facilities management services.
         
         71000000 - Architectural, construction, engineering and inspection services.
         
         79996100 - Records management.
         
         71315210 - Building services consultancy services.
         
         70100000 - Real estate services with own property.
         
         70200000 - Renting or leasing services of own property.
         
         71315300 - Building surveying services.
         
         71314200 - Energy-management services.
         
         77314000 - Grounds maintenance services.
         
         55520000 - Catering services.
         
         90713000 - Environmental issues consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided                  
         Estimated value excluding VAT:
         Range between: 60,000,000 and 100,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Lincolnshire County Council reserves the right to require deposits and / or guarantees and / or bonds and / or any other form of security. Details will be provided in the invitation to tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Further details will be provided in the invitation to tender documentation
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      A consortium bid is acceptable but the Council will require the contract to be entered into with a single legal entity (whether a lead contractor or special purpose vehicle). Any consortia should make clear in their expression of interest that they are tendering as a consortium.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Contract performance conditions may relate to social and environmental considerations. The contractor's technical capability to meet these requirements may also be assessed during the competition and criteria which assess the manner in which the contractor will meet these requirements may also be included within the contract award criteria. Further details will be provided in the prequalification process and invitation to tender documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Minimum Level(s) of standards possibly required:
         In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification process documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Minimum Level(s) of standards possibly required:
         In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification process documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         As contained in the prequalification process documentation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2013/S 217 - 218118 of 03/07/2013
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 06/01/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Bidders must log in, go to your Response Manager and add the following Access Code: 4V644ZBMY2. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 06/01/2014 at 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com. Please note that all dates, time periods and figures in relation to values and volumes specified in this notice are approximate only and the Council reserves the right to change any or all of them. Bidders are advised that the Council is subject to the Freedom of Information Act 2000 (the Act). If a participant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. However, if the information is requested the Council may be forced to disclose such documentation, irrespective of a participant's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. The Council shall not be responsible for any costs, charges or expenses incurred by Bidders and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. The Council reserves the right to not award any or part of this contract.
Lincolnshire County Council will be contracting primarily for its own requirements but there is the potential for other authorities within the region to utilise the same contract for the support services contained within this notice for the same duration of the stated intended length. These authorities are:
Lincoln City Council, Newark & Sherwood District Council, Melton Borough Council, Bassetlaw District Council, South Holland District Council, Nottinghamshire County Council, Derbyshire Dales District Council, South Kesteven District Council, West Lindsey District Council, Rutland County Council, Lincolnshire Police, United Lincolnshire Hospitals NHS Trust, University of Lincoln, Lincolnshire Schools and Academies and other public sector bodies within the local area.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Building-and-facilities-management-services./4V644ZBMY2

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4V644ZBMY2
GO-20131118-PRO-5272795 TKR-20131118-PRO-5272794
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 18/11/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Please refere to section VI.3 Additional Information
      Please refere to section VI.3 Additional Information, Please refere to section VI.3 Additional Info, United Kingdom