ForHousing: Multi-Functional Printing Devices Framework

UK-Eccles: Photocopiers.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      City West Housing Trust
      Centenary House, Centenary Way, Eccles, M50 1RF, United Kingdom
      Tel. +44 1616057606, Email: procurement@citywest.org.uk, URL: www.citywesthousingtrust.org.uk
      Contact: Procurement Team, Attn: Procurement Team
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-Eccles:-Photocopiers./45VSKBM4QH
      Electronic Submission URL: https://www.delta-esourcing.com/tenders/UK-Eccles:-Photocopiers./45VSKBM4QH

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Multi-Functional Printing Devices Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKD3 - Greater Manchester         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 300,000 and 400,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Photocopiers. Photocopier maintenance services. Photocopying and offset printing equipment. Printing and related services. CWHT wishes to procure a tender pursuant to which it is envisaged that a single supplier award will be let for the provision of Multi-Functional Printing Devices for City West Housing Trust. The proposed Agreement will be in place for a period of 3 years with a possibility of a 12 month extension subject to satisfactory performance.

Under the Framework Agreement CWHT will have the option to call-off contracts with individual contractors as and when works and services are required. In addition other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) will also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider“ for this purpose means any provider of social housing and includes registered housing providers, local authorities, local government ALMOs and unitary authorities. A list of these can be found by visiting www.homesandcommunities.co.uk. Such Social Housing Providers will only be entitled to call off under the Framework Agreement if CWHT consents.

Applicants should note that, under the Framework Agreement, CWHT (and other Social Housing Providers) shall not be under any obligation to call-off contracts with individual contractors.


The Current estimated value of the services to be called off under the Framework Agreement is between £300,000 GBP and £400,000 GBP over the 3 year period of the Framework Agreement. However, Applicants should note that this estimated value is based on CWHT’s current anticipated requirements. This value may increase if other Social Housing Providers decide to join and call off under the Framework Agreement.

For more information about this opportunity and to access the PQQ documents, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-Eccles:-Photocopiers./45VSKBM4QH
Access code: 45VSKBM4QH
         
      II.1.6)Common Procurement Vocabulary:
         30121100 - Photocopiers.
         
         50313200 - Photocopier maintenance services.
         
         30120000 - Photocopying and offset printing equipment.
         
         79800000 - Printing and related services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      CWHT wishes to procure a tender pursuant to which it is envisaged that a single supplier award will be let for the provision of Multi-Functional Printing Devices for City West Housing Trust. The proposed Agreement will be in place for a period of 3 years with a possibility of a 12 month extension subject to satisfactory performance.

Other Social Housing Providers in the UK (both those that are in existence now and those that may be in existence in the future) will also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes, without limitation, Registered Social Landlords, Local Authorities and ALMOs.

The combined value of the contracts that may be called off under the Framework Agreement during its 3 year term is estimated to be approximately between £300,000 GBP and £400,000 GBP. Applicants should note that this estimated value is based on CWHT's current anticipated requirements. This value may increase if other Social Housing Providers decide to join and call off under the Framework Agreement.                  
         Estimated value excluding VAT:
         Range between: 300,000 and 400,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Parent company guartees, performance bonds, warranties and/or deposits may be required.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      To be in conduction in the contract documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      In the event of a group of suppliers submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of any contracts called off and entered into between CWHT (or another SHP) and such contractors under the framework agreement.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      The economic operator and/or members of the group or consortium must meet the requirements set out in Regulation 23 of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the PQQ.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         The economic operator and/or members of the group or consortium must meet the requirements set out in Regulation 24 of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the PQQ.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         The economic operator and/or members of the group or consortium must meet the requirements set out in Regulation 25 of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the PQQ.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 10   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PrintingDevices/Mar14/TH      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 07/04/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: Yes             
            If yes, price: 75
            Currency: GBP
            Terms and method of payment:
            There is a fee payable on submission of the PQQ, which is non refundable. The fee payable is £75.00 (Seventy Five Pounds)
Failure to send payment will result in your PQQ not being evaluated. CWHT will not be liable for non receipt of payment. Cheques are to made payable to CWHT and sent to


Procurement Department
City West Housing Trust
Centenary House,
1 Centenary Way,
Eccles,
M50 1RF.
      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 10/04/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 24/04/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: CWHT reserves the right to cancel the procurement at any time and not to processed with all or part of the Framework Agreement.
CWHT will not, under any circumstance, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Photocopiers./45VSKBM4QH

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/45VSKBM4QH
GO-2014311-PRO-5519673 TKR-2014311-PRO-5519672
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice in the Strand
      London, United Kingdom

      Body responsible for mediation procedures:
               Royal Courts of Justice in the Strand
         London, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Royal Courts of Justice in the Strand
      London, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 11/03/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      City West Housing Trust
      Centenary House, Centenary Way, Eccles, M50 1RF, United Kingdom