East West Railway Company: Engagement & Consultation Partner Procurement

UK-London: Public relations services.
Section I: Contracting Authority
      I.1) Name and addresses
             East West Railway Company Limited
             4th Floor, Albany House, 94-98 Petty France, London, SW1H 9EA, United Kingdom
             Tel. +44 7971225205, Email: sebastian.ambaye@eastwestrail.co.uk
             Contact: Sebastian Ambaye
             Main Address: https://eastwestrail.co.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Public-relations-services./3H5YMBB7XX
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-London:-Public-relations-services./3H5YMBB7XX to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Engagement & Consultation Partner Procurement       
      Reference Number: CT0194(2)
      II.1.2) Main CPV Code:
      79416000 - Public relations services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The East West Railway Company Limited (EWR Co) is seeking to partner with a third-party supplier to fulfil several key responsibilities of its External Affairs function. The appointed supplier will be required to use their expertise and experience in order to both develop and deliver EWR Co strategy across a range of External Affairs disciplines, such as media, stakeholder relations and communications.       
      II.1.5) Estimated total value:
      Value excluding VAT: 3,725,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This procurement is being conducted via the Restricted procedure, any economic operator may submit a request to participate in response to this call for competition by providing the information for qualitative selection that is requested by the contracting authority. This information is to provided within the Supplier Selection Questionnaire (SSQ) that has been published alongside this Contract Notice.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Capability and Experience of the Proposed Project Team / Weighting: 20
            Quality criterion - Name: Proposed Service Delivery Approach / Weighting: 20
            Quality criterion - Name: Quality Management Approach / Weighting: 5
            Quality criterion - Name: Social Value / Weighting: 5
            Quality criterion - Name: Fostering Engagement and Support (Presentation Stage) / Weighting: 10
            Quality criterion - Name: Tone of Voice and Communication Style (Presentation Stage) / Weighting: 5
            Quality criterion - Name: Content Generation and Messaging (Presentation Stage) / Weighting: 5
                        
            Cost criterion - Name: Rate Card / Weighting: 20
            Cost criterion - Name: Business-as-usual (BAU) Price / Weighting: 10
                              
      II.2.6) Estimated value:
      Value excluding VAT: 3,725,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: A 12 month extension period can be enacted by the Customer, subject to three months notice being provided to the Supplier.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 6
            
      Objective criteria for choosing the limited number of candidates: Interested parties will be provided with a total score out of 20, following a review of the contract examples they have provided in their responses to questions 6.1(a) and 6.1(b) of the Supplier Selection Questionnaire. These questions seek to ascertain the supplier's previous experience of delivering services which are relevant to this requirement. The six highest scoring organisations will be invited to submit a tender for this competition, provided they meet the other requirements set out within the Invitation to Tender and Evaluation Criteria.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/THNJ483E3K       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As stated within the supplier selection questionnaire (SSQ).    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2019/S 248 - 613892       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 26/05/2020 Time: 17:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/06/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 9
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium-sized enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for this procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Public-relations-services./3H5YMBB7XX

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3H5YMBB7XX
   VI.4) Procedures for review
   VI.4.1) Review body:
             Technology and Construction Court
       Rolls House, 7 Roll Buildings, London, EC4A 1NL, United Kingdom
       Tel. +44 079477156
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 22/04/2020

Annex A