British Library is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | HR Payroll & Recruitment SaaS |
Notice type: | Contract Notice |
Authority: | British Library |
Nature of contract: | Services |
Procedure: | Negotiated |
Short Description: | The British Library is seeking to procure a cloud based HR Payroll, and Recruitment software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements (as defined in the draft Specification of Requirements included as 001609 Draft Tender Specification).The services will be tendered in lots, each lot must include implementation services. The British Library reserve the right to award any combination of lots to meet their requirements. |
Published: | 26/10/2020 08:20 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
The British Library
96 Euston Road, London, NW1 2DB, United Kingdom
Tel. +44 1937546723, Email: scm@bl.uk
Contact: Supply Chain Management
Main Address: www.bl.uk
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/37WM29AY96
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: HR Payroll & Recruitment SaaS
Reference Number: 001609
II.1.2) Main CPV Code:
79631000 - Personnel and payroll services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The British Library is seeking to procure a cloud based HR Payroll, and Recruitment software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements (as defined in the draft Specification of Requirements included as 001609 Draft Tender Specification).The services will be tendered in lots, each lot must include implementation services. The British Library reserve the right to award any combination of lots to meet their requirements.
II.1.5) Estimated total value:
Value excluding VAT: 1,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: One lot only
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1 - Recruitment & Onboarding SaaS Solution, including Implementation
Lot 2 - Core Payroll & HR SaaS Solution, including Implementation
Lot 3 - Core Payroll & HR, Recruitment and Onboarding SaaS Solution, including Implementation
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Lot 1 - Recruitment & Onboarding SaaS Solution, including implementation
Lot No: 1
II.2.2) Additional CPV codes:
79600000 - Recruitment services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: Recruitment and On-boarding module, including an interface to integrate new employee data from Recruitment into the HR and Payroll platform and internal candidate data from HR into Recruitment. The Library considers the Recruitment solution to cover all aspects of candidate interactions and engagement from initial application up to and including them becoming a formal employee i.e. the first day of contracted employment.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 09/08/2021 / End: 30/09/2025
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/37WM29AY96
II.2) Description Lot No. 2
II.2.1) Title: Lot 2 - Core Payroll & HR SaaS Solution, Including Implementation
Lot No: 2
II.2.2) Additional CPV codes:
79631000 - Personnel and payroll services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: Core Payroll and HR, comprising of Payroll, Expenses, Time & Attendance, Absence Management, Employee Relations, Talent Management, Performance Management, Training Administration, Compensation & Benefits and associated Employee Data, Management and Reporting. This must also include an interface to integrate new employee data from Recruitment into the HR and Payroll platform and internal candidate data from HR into Recruitment.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 09/08/2021 / End: 30/09/2025
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 3
II.2.1) Title: Lot 3 - Core Payroll & HR, Recruitment and Onboarding SaaS Solution, Including Implementation
Lot No: 3
II.2.2) Additional CPV codes:
79631000 - Personnel and payroll services.
II.2.3) Place of performance:
UK UNITED KINGDOM
II.2.4) Description of procurement: Full solution, incorporating all modules under lots i) and ii) above with recruitment either being fully integrated or using interfaces to transfer data as required.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 09/08/2021 / End: 30/09/2025
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Not provided
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes
Section IV: Procedure
IV.1) Description NEGOTIATED
IV.1.1) Type of procedure:
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
IV.1.5) Information about negotiation: No.
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 25/11/2020 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 16/12/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Until: 07/07/2021
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-and-payroll-services./37WM29AY96
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/37WM29AY96
VI.4) Procedures for review
VI.4.1) Review body:
British Library
British Library, Wetherby, LS23 7BQ, United Kingdom
Tel. +44 1937546387
VI.4.2) Body responsible for mediation procedures:
British Library
British Library, Wetherby, LS23 7BQ, United Kingdom
Tel. +44 1937546387
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority incorporate a minimum 10 day calendar standstill period at the point of information on the award of the
contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the award decision to request additional
debriefing and that information has to be provided in a maximum of 3 working days before expiry of the standstill
period.
Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a
contract has not been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties
who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into
the court may order the setting aside of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into the court may only award damages.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
British Library
British Library, Wetherby, LS23 7BQ, United Kingdom
Tel. +44 1937546387
VI.5) Date Of Dispatch Of This Notice: 26/10/2020
Annex A