South Essex Homes Ltd: M1617-05 Asbestos Surveys

UK-Southend-on-Sea: Technical testing, analysis and consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      South Essex Homes Ltd
      Civic Centre, Victoria Avenue, Southend-on-Sea, SS2 6FY, United Kingdom
      Tel. +44 1702212670, Email: normaashton@seh.southend.gov.uk, URL: www.southend.gov.uk
      Contact: via Delta, Attn: All communication to be via Delta

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Public Order and Safety
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: M1617-05 Asbestos Surveys
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 11

         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Technical testing, analysis and consultancy services. M1617-05 Carrying out asbestos surveys within the Borough of Southend on Sea, Essex.
         
      II.1.6)Common Procurement Vocabulary:
         71600000 - Technical testing, analysis and consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This contract will be primarily to undertake asbestos management surveys to properties belonging to Southend Borough Council that are managed by South Essex Homes requirements stated and in accordance with HSG264, Asbestos: The survey guide in occupied and void properties. Additionally, the Consultant may be required to provide all aspects of an asbestos consultancy including surveying, organising and supervising removal and reinstatement operations, advice and air monitoring. Format of surveys and IT interface requirements will be detailed within the tender.

There are approximately 6,000 (Six thousand) properties which belong to Southend Borough Council; these include high rise and low rise blocks, Sheltered Housing Units, Homeless Hostels. This figure will vary due to Right to Buy omissions and acquisitions throughout the Contract period.

The Consultant is to provide the following services (but not limited to); inspection, assessment and analysis of any material suspected to contain asbestos. Site sampling and risk assessment including all required tenant liaison.

Inspection documentation and recommendations for the Council’s records. Liaison with the removal contractor and tenants for removal and reinstatement operations where air monitoring is undertaken by the Consultant. To ensure all removal operations are in accordance with an offered and approved HSE method statement.

Site audits and or testing in connection with the removal contractors operations including; enclosure examination, smoke testing, background and leakage air testing, visual inspections, clearance air sampling and personal monitoring.

Provide a detailed report showing the quantity and location of asbestos removed on all jobs where the Consultant has carried out air monitoring. Detailed designs (including specification) of scheme designs.

24 hours - 7 day week emergency cover to respond to any out of hours emergency situations.

Act as Supervising Officer and Safety representative on site on South Essex Homes behalf. Act as the project co-ordinator to ensure CDM Regulations are adhered to.

To provide a survey facility in liaison with other stakeholders for properties where difficult access exists. A dedicated contract administration resource is to be provided by the Consultant for the duration of the contract.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details of the deposits, guarantees and other forms of appropriate security will be set out in the tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details will be set out in the tender documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Consortium bidders are likely to be required to form a single legal entity prior to entering into any contracts within Southend Borough Council
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Details will be set out in tender documentation      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Details will be set out in tender documentation      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         In order to simplify this process, South Essex Homes has adopted PAS91 to assist suppliers reduce the need to complete a variety of different pre- qualification questionnaires. PAS91 is standard pre-qualification questionnaire format for buyers to use. This means that once you have completed a questionnaire in this format you can use the same set of standard responses for all buyers who have adopted PAS91
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Details are set out in the pre-qualification questionnaire         
         Minimum Level(s) of standards possibly required:
         Details are set out in the pre-qualification questionnaire      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Control of Asbestos Regulations 2012      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 4 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         This will be set out in the PQQ documents. Organisations expressing an interest will be invited to submit a pre-qualification questionnaire, which will be evaluated by South Essex Homes / Southend Borough Council using the selection criteria set out in the PQQ documentation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: M1617-05      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/03/2016
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 11/04/2016
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 60 months
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southend-on-Sea:-Technical-testing%2C-analysis-and-consultancy-services./3478Q3EQRE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3478Q3EQRE
GO-2016310-PRO-7884591 TKR-2016310-PRO-7884590
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 207947600

      Body responsible for mediation procedures:
               Royal Courts of Justice
         The Strand, London, WC2A 2LL, United Kingdom
         Tel. +44 207947600

      VI.4.2)Lodging of appeals: In the first instance the Contracting Authority should be contacted to clarify any decisions.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Office of Government Commerce
      Rosebury Court, St Andrews Business Park, Norwich, Norfolk, NR7 0HS, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 10/03/2016

ANNEX A