British Library: 002522 British Library Estates Maintenance

UK-London: Repair and maintenance services.

Scope

Description: The Library is seeking to appoint a professional supplier to fulfil its Estates Maintenance contract.

The contract covers the delivery of:
• Mechanical & Electrical (M&E) services (both planned preventative maintenance (PPM) and reactive)
• Environmental services
• Fabric maintenance services (both PPM and reactive)
• Accommodation services
• Associated services

A detailed requirement is provided within the Specification at Part C to the Procurement Document Set, downloadable via Delta E-sourcing.

The Contract shall cover services across the Library’s entire portfolio, currently at St Pancras and Boston Spa.

It is envisaged that the initial term of the contract will be 5 years, with an optional extension period of up to 5 years.

The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model.

For further information please download the full document set via Delta E-sourcing.

Preliminary market engagement took place prior to the commencement of the Procurement Process with a range of suppliers.
The notice can be found here:
https://www.find-tender.service.gov.uk/Notice/028930-2024?origin=SearchResults&p=1
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./33Z26N9FUY

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/33Z26N9FUY

Total value (estimated):

GBP 97,290,607 excluding VAT GBP 116,748,729 including VAT

Description

Contract dates (estimated)
01/07/2026 to 30/06/2031
CPV Classifications:
50000000 - Repair and maintenance services. 50324200 - Preventive maintenance services. 50700000 - Repair and maintenance services of building installations. 50710000 - Repair and maintenance services of electrical and mechanical building installations. 50711000 - Repair and maintenance services of electrical building installations. 50712000 - Repair and maintenance services of mechanical building installations. 50760000 - Repair and maintenance of public conveniences. 50800000 - Miscellaneous repair and maintenance services. 50850000 - Repair and maintenance services of furniture. 77314000 - Grounds maintenance services.
   
Contract can be extended:
Yes

Extension Date:
30/06/2036

Delivery regions:
UKI LONDON
UKE YORKSHIRE AND THE HUMBER

Award criteria:
Quality criterion - Name: Technical Merit (includes 10% allocated to Environmental, Social and Governance) / Weighting: 70
Quality criterion - Name: Commercial / Weighting: 30

Legal and financial capacity conditions of participation: Selection criteria as stated in the procurement documents.
Technical ability conditions of participation: Selection criteria as stated in the procurement documents.    

Submission

Enquiry deadline: 14/08/2025 Time: 12:00Deadline for requests to participate: 25/08/2025 Time: 12:00
Submission address and any special instructions: https://www.delta-esourcing.com
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 19/03/2026

Procedure

Procedure type: Competitive flexible procedure

Contracting authority

       British Library, PCXZ-9362-XQJM
       British Library, 96 Euston Road, London, NW1 2DB, United Kingdom
       Tel. 01937 546173, Email: cara.croker@bl.uk
       Contact: Cara Croker
       Address of the buyer profile: https://www.bl.uk

Organisation type: MINISTRY
Devolved regulations that apply: None