South Essex Homes Ltd: Comprehensive Lift Maintenance

UK-Southend-on-Sea: Lift-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      South Essex Homes Ltd on behalf of Southend on Sea Borough Council
      Civic Centre, Victoria Avenue, Southend-on-Sea, SS2 6FY, United Kingdom
      Tel. +44 1702212667, Email: sehprocurement@seh.southend.gov.uk, URL: http://www.southend.gov.uk
      Contact: All contact should be via Delta eSourcing Portal, Attn: Michael Bryant

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Comprehensive Lift Maintenance
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKH31 - Southend-on-Sea         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Lift-maintenance services. Lifts. Mechanical lifts. This contract involves servicing and maintaining under a fully comprehensive contract a range in style of Traction, Hydraulic and Specialist lifts to Southend Borough Council stock, which is managed by South Essex Homes Limited. The types of buildings include High Rise 15 Storey Tower Blocks, Sheltered Housing Schemes Part 1&2, Extra Care schemes and the Councils Civic Centre. The portfolio of lifts include recently refurbished lifts to High Rise Tower Blocks, Sheltered Schemes and lifts that are 20 to 30 yrs old which require the same level of service and maintenance.The contract will be monitored by a key performance indicator system which measures adherence to the contract and which will include response times and first time fix.
         
      II.1.6)Common Procurement Vocabulary:
         50750000 - Lift-maintenance services.
         
         42416100 - Lifts.
         
         42416130 - Mechanical lifts.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This contract involves servicing and maintaining under a fully comprehensive contract a range in style of Traction, Hydraulic and Specialist lifts to Southend Borough Council stock, which is managed by South Essex Homes Limited and Southend Borough Council. This Contract covers the routine servicing and responsive repairs of approximately 68 passenger lifts managed by South Essex Homes: situated in various high and medium rise blocks (31), Sheltered Housing buildings (26); and directly by Southend Borough Council in the Civic Centre building (10), all in the Borough of Southend-on-Sea for a period of 3 years. The types of buildings include High Rise 15 Storey Tower Blocks, Sheltered Housing Schemes Part 1 & 2, Extra Care schemes and the Councils Civic Centre. The portfolio of lifts include recently refurbished lifts to High Rise Tower Blocks, Sheltered Schemes and lifts that are 20 to 30 yrs old which require the same level of service and maintenance.The contract will be monitored by a key performance indicator system which measures adherence to the contract and which will include response times and first time fix. Due to acquisitions and disposals the final number of lifts included in the contract may vary.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2015
         Completion: 31/03/2018

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details of the deposits, guarantees and other forms of appropriate security are set out in the tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details will be set out in the tender documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Consortium bidders are likely to be required to form a single legal entity prior to entering into any contracts with Southend Borough Council.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Details will be set out in the tender documentation.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         In order to simplify this process, South Essex Homes has adopted PAS91 to assist suppliers reduce the need to complete a variety of different pre-qualification questionnaires.PAS91 is a standard pre-qualification questionnaire format for buyers to use. This means that once you have completed one questionnaire in this format you can use the same set of standard responses for all buyers who have adopted PAS91.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Details are set out in the per-qualification questionnaire.         
         Minimum Level(s) of standards possibly required:
         Details are set out in the per-qualification questionnaire.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Membership of the Lift and Escalator Industry Association or a National equivalent.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 4         
         Objective Criteria for choosing the limited number of candidates:
         This will be set out in the PQQ Documents. Organisations expressing an interest will be invited to submit a pre-qualification questionnaire, which will be evaluated by SEH/SBC using the selection criteria set out in the PQQ documentation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: M1516-01      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 23/10/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/11/2014
         Time: 16:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 24/11/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Twelve months prior to the end of the current contract, subject to requirement.
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southend-on-Sea:-Lift-maintenance-services./33B6ER9AUM

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/33B6ER9AUM
GO-2014926-PRO-6041728 TKR-2014926-PRO-6041727
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 207947600

      Body responsible for mediation procedures:
               Royal Courts of Justice
         The Strand, London, WC2A 2LL, United Kingdom
         Tel. +44 207947600

      VI.4.2)Lodging of appeals: In the first instance the Contracting Authority should be contacted to clarify any decisions.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Office of Government Commerce
      Rosebury Court, St Andrews Business Park, Norwich, NR7 0HS, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 26/09/2014

ANNEX A