East Staffordshire Borough Council: CCTV Monitoring and Maintenance

UK-Burton upon Trent: Closed circuit television services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      East Staffordshire Borough Council
      The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LA, United Kingdom
      Tel. +44 1283508000, Fax. +44 1283508388, Email: procurement@eaststaffsbc.gov.uk, URL: http://www.eaststaffsbc.gov.uk/, URL: http://eaststaffbc.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=5316#6
      Contact: Programmes and Transformation Team, Attn: Simon Humble
      Electronic Access URL: https://www.delta-esourcing.com
      Electronic Submission URL: https://www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: CCTV Monitoring and Maintenance
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 23

         Region Codes: UKG2 - Shropshire and Staffordshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Closed circuit television services. Security equipment. Security cameras. Repair and maintenance services of security equipment. Investigation and security services. Security services. Monitoring and control services. Video-surveillance system. Surveillance system. Surveillance services. Surveillance and security systems and devices. Closed-circuit television apparatus. Closed-circuit television cameras. Closed-circuit surveillance system. East Staffordshire Borough Council is seeking suitably qualified Candidates to bid for the provision of their CCTV Monitoring and Maintenance services. The Council has responsibility for providing an effective CCTV service which plays an important part in reducing crime and reducing the fear of crime and which contributes to the vitality of our Town Centres by encouraging people to visit places that feel safe. The Contract will ensure that the Council is able to fulfil their responsibilities relating to CCTV monitoring activities and the maintenance of its CCTV infrastructure. East Staffordshire Borough Council currently has 45 cameras within its direct control; the Council also provides CCTV monitoring and/or recording services in respect of a number of privately owned cameras. There are currently 30 cameras and one control room in Burton upon Trent and 15 cameras in Uttoxeter. The Contract is divided into two lots, i.e: Lot 1: Provision of CCTV monitoring, recording and related services for East Staffordshire Borough Council Lot 2: Provision of CCTV infrastructure maintenance and related services for East Staffordshire Borough Council, applicants are invited to apply for both or either individual Lots. The Council wishes only to consider contracts for a period of 3 years for each Lot. In 2015 the Council will be undertaking a camera replacement and modernisation programme which will involve the replacement of 20 cameras. TUPE information will be made available to bidders at the ITT stage.
         
      II.1.6)Common Procurement Vocabulary:
         92222000 - Closed circuit television services.
         
         35121000 - Security equipment.
         
         35125300 - Security cameras.
         
         50610000 - Repair and maintenance services of security equipment.
         
         79700000 - Investigation and security services.
         
         79710000 - Security services.
         
         71700000 - Monitoring and control services.
         
         32323500 - Video-surveillance system.
         
         35125000 - Surveillance system.
         
         79714000 - Surveillance services.
         
         35120000 - Surveillance and security systems and devices.
         
         32231000 - Closed-circuit television apparatus.
         
         32234000 - Closed-circuit television cameras.
         
         32235000 - Closed-circuit surveillance system.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      East Staffordshire Borough Council is seeking suitably qualified Candidates to bid for the provision of their CCTV Monitoring and Maintenance services. The Council has responsibility for providing an effective CCTV service which plays an important part in reducing crime and reducing the fear of crime and which contributes to the vitality of our Town Centres by encouraging people to visit places that feel safe. The Contract will ensure that the Council is able to fulfil their responsibilities relating to CCTV monitoring activities and the maintenance of its CCTV infrastructure. East Staffordshire Borough Council currently has 45 cameras within its direct control; the Council also provides CCTV monitoring and/or recording services in respect of a number of privately owned cameras. There are currently 30 cameras and one control room in Burton upon Trent and 15 cameras in Uttoxeter. The Contract is divided into two lots, i.e: Lot 1: Provision of CCTV monitoring, recording and related services for East Staffordshire Borough Council Lot 2: Provision of CCTV infrastructure maintenance and related services for East Staffordshire Borough Council, applicants are invited to apply for both or either individual Lots. The Council wishes only to consider contracts for a period of 3 years for each Lot. In 2015 the Council will be undertaking a camera replacement and modernisation programme which will involve the replacement of 20 cameras. TUPE information will be made available to bidders at the ITT stage.                  
         Estimated value excluding VAT:
         Range between: 300,000 and 450,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Monitoring

      1)Short Description:      
      Provision of CCTV monitoring, recording and related services for East Staffordshire Borough Council

      2)Common Procurement Vocabulary:
         79700000 - Investigation and security services.
                  79710000 - Security services.
                  71700000 - Monitoring and control services.
                  79714000 - Surveillance services.
         
      3)Quantity Or Scope:      
      East Staffordshire Borough Council currently has 45 cameras within its direct control; the Council also provides CCTV monitoring and/or recording services in respect of a number of privately owned cameras. There are currently 30 cameras and one control room in Burton upon Trent and 15 cameras in Uttoxeter. this Lot is for the provision of CCTV monitoring, recording and related services for the control room.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Provision of CCTV infrastructure maintenance and related services for East Staffordshire Borough Council

      1)Short Description:      
      Provision of CCTV maintenance services for East Staffordshire Borough Council

      2)Common Procurement Vocabulary:
         35120000 - Surveillance and security systems and devices.
                  32323500 - Video-surveillance system.
                  32235000 - Closed-circuit surveillance system.
                  92222000 - Closed circuit television services.
                  35121000 - Security equipment.
                  35125300 - Security cameras.
                  50610000 - Repair and maintenance services of security equipment.
                  32231000 - Closed-circuit television apparatus.
                  32234000 - Closed-circuit television cameras.
         
      3)Quantity Or Scope:      
      East Staffordshire Borough Council currently has 45 cameras within its direct control; the Council also provides CCTV monitoring and/or recording services in respect of a number of privately owned cameras. There are currently 30 cameras and one control room in Burton upon Trent and 15 cameras in Uttoxeter. this Lot is for the provision of CCTV maintenance services for the control room.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      East Staffordshire Borough Council reserves the right to require a parent company guarantee in the form of document contained in the Employer’s Requirements if deemed appropriate by the Council.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment on delivery of services.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Please form legal entity before contracting.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         (k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         As detailed in documentation provided   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 2015-01-CCTV      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 26/03/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 27/03/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The information and documents for this contract will be accessible at the following website www.delta-esourcing.com. To be able to access these documents you will need to register your company details and enter the following Access Code . You will then be issued with a Username and Password. If you have already registered with Delta previously, please login and click on ‘Response Manager’, entering the Access Code 2Q955YN3Q7 above. This will allow you to collect the relevant documentation. If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-esourcing homepage. Please keep this Username and Password secure, and do not pass it to any third parties. You must log into Delta and then click on ‘Response Manager’, if you have added the Access Code to your registration you will automatically be able view the relevant contract opportunity and the available documents. Please check that you are able to access these online documents. If you are experiencing problems please contact the Delta helpdesk via email: helpdesk@delta-esourcing.com or call 0845 270 7050 for further assistance.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Closed-circuit-television-services./2Q955YN3Q7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2Q955YN3Q7
GO-2015223-PRO-6388202 TKR-2015223-PRO-6388201
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      East Staffordshire Borough Council
      The Maltsters, Wetmore Road, Burton upon Trent, DE14 1LA, United Kingdom
      Tel. +44 1283508000, Fax. +44 1283508388, Email: procurement@eaststaffsbc.gov.uk, URL: http://www.eaststaffsbc.gov.uk/

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 23/02/2015

ANNEX A