Wessex NHS: UHS10808 Water Hygiene

UK-Southampton: Water-treatment work.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University Hospital Southampton NHS Foundation Trust
      Tremona Road, Southampton, SO16 6YD, United Kingdom
      Tel. +44 02380825132, Email: jeremy.day@uhs.nhs.uk, URL: www.uhs.nhs.uk
      Contact: Procurement Department, Attn: Jeremy Day
      Electronic Access URL: https://www.delta-esourcing.com/respond/2MY9D9T3HN
      Electronic Submission URL: https://www.delta-esourcing.com/respond/2MY9D9T3HN

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UHS10808 Water Hygiene
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKJ32 - Southampton         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Water-treatment work. Monitoring and control services. Technical testing, analysis and consultancy services. University Hospital Southampton wishes to let a contract to consolidate the various aspects of water safety maintenance and management under the umbrella of a single contract arrangement so as to ensure compliance with HTM-04-01 Parts-A, B and Addenda, HSE L8 and other relevant approved documents.
         
      II.1.6)Common Procurement Vocabulary:
         45232430 - Water-treatment work.
         
         71700000 - Monitoring and control services.
         
         71600000 - Technical testing, analysis and consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The service will broadly consist of:

a)Being a member of the Trust’s Water Safety Group, reporting on compliance, performance, outcomes and variances on a monthly basis.
b)Establishing/maintaining a targeted and focused sampling regime as agreed and updated periodically by the water safety group with the aim of reducing sampling to the minimum necessary
c)Carry out routine temperature checks, TMV and other maintenance tasks
d)Consolidate all relevant information in one place, maintain log-books and create or adapt as necessary.
e)Undertake legionella risk assessments, produce and maintain legible schematics/single line diagrams where they do not currently exist.
f)Provide a site based resident provision with administrative support.
g)Utilise the resident site based staff to undertake remedial works, including tasks identified within the Legionella risk assessments to the full extent of hours allocated within the contractual arrangements

The service will apply to all Trust owned and occupied buildings, including some areas with third party occupiers, such as the University of Southampton in both standalone buildings and embedded accommodation.

This is a five year contract with an option to extend for 1 x 24 months.         
         Estimated value excluding VAT: 800,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Contract performance will be subject to the draft KPIs as published in the ITT and will be worked up with the successful bidder.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As further detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As further detailed in the PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As further detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As further detailed in the PQQ      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 2 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         As further detailed in the PQQ. Only the top five bidders will proceed beyond the PQQ stage. In the event of a draw then that bidder will also proceed beyond the PQQ stage.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UHS10808      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 04/04/2016
      Time-limit for receipt of requests for documents or for accessing documents: 14:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/04/2016
         Time: 14:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The procurement documents including Specifications, Evaluation Criteria and Commercial Schedule are for information and NOT for completion at this stage. These documents, subject to any final minor adjustments, (excluding the Weightings of the Evaluation Criteria) will be published for completion at the ITT stage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Water-treatment-work./2MY9D9T3HN

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2MY9D9T3HN
GO-201637-PRO-7864351 TKR-201637-PRO-7864350
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University Hospital Southampton NHS Foundation Trust
      Tremona Road, Southampton, SO16 6YD, United Kingdom
      Tel. +44 02380825132, URL: www.uhs.nhs.uk

      Body responsible for mediation procedures:
               University Hospital Southampton NHS Foundation Trust
         Tremona Road, Southampton, SO16 6YD, United Kingdom
         Tel. +44 02380825132, URL: www.uhs.nhs.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            University Hospital Southampton NHS Foundation Trust
      Tremona Road, Southampton, SO16 6YD, United Kingdom
      Tel. +44 02380825132, URL: www.uhs.nhs.uk

   VI.5) Date Of Dispatch Of This Notice: 07/03/2016

ANNEX A