Victoria and Albert Museum: Mannequin Framework

UK-London: Exhibition equipment.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Victoria and Albert Museum
      Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
      Email: l.saffill@vam.ac.uk, URL: http:/www.vam.ac.uk
      Contact: Procurement Department, Attn: Laura Saffill
      Electronic Access URL: https://www.delta-esourcing.com/respond/2K8ZNCEHG9
      Electronic Submission URL: https://www.delta-esourcing.com/respond/2K8ZNCEHG9

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Mannequin Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKI - LONDON         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 30
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 20,000 and 200,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Exhibition equipment. Parcel transport services. Storage services. The V&A is the world’s leading museum of art and design with collections unrivalled in their scope and diversity. The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of mannequin manufacturers and providers for the supply of mannequins, torsos and appendages for dress and textiles exhibitions and displays. The agreement will also include provision of other services such as technical assistance, account management, technical advice, storage and transportation.

The Framework Agreement is for an initial duration of 2 years and a maximum duration of 4 years as stated in II.2.2
         
      II.1.6)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
         60161000 - Parcel transport services.
         
         63121100 - Storage services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Framework is divided into Lots. A breakdown of the Lots is as follows:

Lot 1:Fabric covered torsos with optional appendages* from stock
Lot 2:Fibre glass torsos, full figures and appendages from stock
Lot 3: Contemporary collections of full figure mannequins from stock
Lot 4: Alterations to fibre glass figures, torsos and appendages
Lot 5: Alterations to contemporary collections
Lot 6:Original figures and appendages (sculpted to specification)
Lot 7:Additional accessories (wigs, make-up, props)                  
         Estimated value excluding VAT:
         Range between: 20,000 and 200,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: The contracts for all Lots will be for a duration of 2 years with an option for the V&A (in its discretion) to extend each contract by a further period or periods of up to 2 years (total maximum contract period of 4 years)                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Fabric covered torsos with optional appendages from stock

      1)Short Description:      
      Fabric covered torsos with optional appendages from stock. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 2
      Title: Fibre glass torsos, full figures and appendages from stock

      1)Short Description:      
      Fibre glass torsos, full figures and appendages from stock. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 3
      Title: Contemporary collections of full figure mannequins from stock

      1)Short Description:      
      Contemporary collections of full figure mannequins from stock

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 4
      Title: Alterations to fibre glass figures, torsos and appendages

      1)Short Description:      
      Alterations to fibre glass figures, torsos and appendages. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 5
      Title: Alterations to contemporary collections

      1)Short Description:      
      Alterations to contemporary collections

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 6
      Title: Original figures and appendages (sculpted to specification)

      1)Short Description:      
      Original figures and appendages (sculpted to specification)

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.      
      Lot No: 7
      Title: Additional accessories (wigs, make-up, props)

      1)Short Description:      
      Additional accessories (wigs, make-up, props)

      2)Common Procurement Vocabulary:
         39154000 - Exhibition equipment.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As stated in the Invitation to Tender documentation
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As stated in the Invitation to Tender documentation
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      No special legal form required but joint and several liability to be assumed by any group bidders before acceptance.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As stated in the Invitation to Tender documentation      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the Invitation to Tender Documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As stated in the Invitation to Tender documentation      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: VA/CON/43/13      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 24/06/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Date: 24/06/2015
         Time: 12:00
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Your tender response shall be submitted in the format and including all requested documents as specified in the Invitation to Tender (ITT) which shall be submitted electronically using BiP's Delta eTendering Suite by the due date noted in IV3.4 above. Hard copy or emailed tender responses will not be accepted. The ITT and any associated documents are accessible at www.delta-esourcing.com. To assess this, firstly register your company details and enter the following Tender Access Code (TAC) 2K8ZNCEHG9 at the bottom of the registration page. Please ensure that you allow plenty of time to upload you tender response prior to the closing date and time. If you are uploading multiple documents, it is recommended that you zip them using WinZip or WinRAR. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 (0) 845 270 7050 or email helpdesk@delta-esourcing.com.Potential service providers should note that the Contracting Authority reserves the right to award all or only part of the services or to cancel the procurement at any stage and not award a contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Exhibition-equipment./2K8ZNCEHG9

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2K8ZNCEHG9
GO-2015520-PRO-6615724 TKR-2015520-PRO-6615723
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      High Court
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 20794760000

      VI.4.2)Lodging of appeals: In accordance with Part 3 of the Public Contracts Regulations 2015.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 20/05/2015

ANNEX A