Colchester Borough Council is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | 0455 - PA - Exhibition Design Consultancy Services |
| Notice type: | UK4: Tender notice |
| Authority: | Colchester Borough Council |
| Nature of contract: | Services |
| Procedure: | Above threshold - Open procedure |
| Short Description: | Colchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular. The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding. The tentative key dates for the implementation of the project are set out in the programme here below: •Appointment – September 2025 •RIBA Stage 2 equivalent – December 2025 •Pre-application – March 2026 •RIBA Stage 3 equivalent – April 2026 •Round 2 NLHF Application - May 2026 Break • NLHF Round 2 Decision - September 2026 • RIBA Stages 4 – 6/7 equivalent – TBC with consultant, dependent upon successful NLHF application Please be advised that the above schedule is indicative and shall be subject to change. Further details of the requirements can be found in the accompanying documents. |
| Published: | 23/07/2025 14:16 |
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Scope
Description: Colchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular.
The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding.
The tentative key dates for the implementation of the project are set out in the programme here below:
•Appointment – September 2025
•RIBA Stage 2 equivalent – December 2025
•Pre-application – March 2026
•RIBA Stage 3 equivalent – April 2026
•Round 2 NLHF Application - May 2026
Break
• NLHF Round 2 Decision - September 2026
• RIBA Stages 4 – 6/7 equivalent – TBC with consultant, dependent upon successful NLHF application
Please be advised that the above schedule is indicative and shall be subject to change.
Further details of the requirements can be found in the accompanying documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Development-consultancy-services./2G649GMRXA
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2G649GMRXA
Total value (estimated):
GBP 220,000 excluding VAT GBP 264,000 including VAT
Description
Contract dates (estimated)
01/10/2025 to 30/04/2026
CPV Classifications:
73220000 - Development consultancy services. 79415200 - Design consultancy services. 79956000 - Fair and exhibition organisation services.
Contract can be extended:
Yes
Extension Date:
31/03/2027
Delivery regions:
UKH3 Essex
Award criteria:
Quality criterion - Name: Adherence to the Specification & Technical Approach / Weighting: 15
Quality criterion - Name: Project Resources / Weighting: 6
Quality criterion - Name: Project Plan / Weighting: 2
Quality criterion - Name: Portfolio of Comparator Projects / Weighting: 15
Quality criterion - Name: Environmental Sustainability and Carbon Reduction / Weighting: 2
Quality criterion - Name: Interview / Weighting: 10
Quality criterion - Name: Price / Weighting: 50
Submission
Tender submission deadline: 18/08/2025 Time: 12:00
Submission address and any special instructions: All bids to be submitted via https://www.delta-esourcing.com. The access code is 2G649GMRXA
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 15/09/2025
Procedure
Procedure type: Open procedure
Contracting authority
Colchester City Council, PCVM-1775-YNRP
Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
Tel. +44 7976794358, Email: matthew.howe@colchester.gov.uk
Contact: Matt Howe
Address of the buyer profile: www.colchester.gov.uk
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None