ForHousing: Cleaning Services Framework Agreement

UK-Eccles: Cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             ForHousing Limited
             52 Regent Street, Eccles, M30 0BP, United Kingdom
             Tel. +44 1616057606, Email: procurement@forhousing.co.uk
             Contact: The Procurement Team
             Main Address: https://www.forhousing.co.uk/, Address of the buyer profile: https://www.forhousing.co.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./278AX26Y32
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Cleaning Services Framework Agreement       
      Reference Number: Cleaning/Aug22/HC
      II.1.2) Main CPV Code:
      90910000 - Cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: ForHousing is procuring a Framework Agreement pursuant to which it is envisaged that contracts will be let to suppliers within the Framework for the provision of a range of property cleaning services.
The Framework Agreement is being divided into 2 Lots as follows:
Lot 1 – Greater Manchester and Fylde
Lot 2 – Merseyside       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,470,257       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Greater Manchester and Fylde       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      90911000 - Accommodation, building and window cleaning services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This Lot of the Framework Agreement is for the provision of cleaning services in Greater Manchester and Fylde, and also potentially in other parts of the UK (predominantly (but not exclusively) in the North West of England).

Under this Lot of the Framework Agreement the following entities will have the option to call-off contracts as and when services are required:

- ForHousing and any entity within the ForViva group from time to time, which currently includes Liberty Gas Group Limited
- Any entity or joint venture company that ForHousing or any other member of its group holds an interest in from time to time;
- Other Social Housing Providers in the UK (both those that are in existence now and those that may be in existence in the future). “Social Housing Provider” for this purpose means any provider of social housing and includes, without limitation, registered housing providers, local authorities and ALMOs. A list of the current Social Housing Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing . Such Social Housing Providers will only be entitled to call off under the Framework Agreement if ForHousing consents

ForHousing intends to appoint no more than 6 suppliers to this Lot of the Framework Agreement following this procurement process, subject to a receipt of a sufficient number of complete and compliant bids.

Lot 1 Cleaning Services Contract

Once the Framework Agreement has been set up, ForHousing intends to award a contract to the supplier whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of the ITT (the “ForHousing Lot 1 Cleaning Services Contract”). (Note that this represents ForHousing’s current intention with respect to the award of the ForHousing Lot 1 Cleaning Services Contract. As an alternative, ForHousing reserves the right to hold a mini competition amongst the framework suppliers appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)

For further details of the scope of the ForHousing Lot 1 Cleaning Services Contract and the services to be carried out under it please refer to the ITT documents.

It is envisaged that the ForHousing Lot 1 Cleaning Services Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract.

The estimated value of the ForHousing Lot 1 Cleaning Services Contract over its 4 year term is approximately £2,310,557.00 (ex. VAT)

Additional Lot 1 Cleaning Services Contracts

Other entities which are entitled to call off under this Lot of the Framework Agreement may award cleaning services contracts to framework suppliers appointed to this Lot from time to time during the term of the Framework (“Additional Lot 1 Cleaning Services Contracts”).
If such an entity wishes to award an Additional Lot 1 Cleaning Services Contract, it will do so by following the appropriate “call off” procedure in the Framework Agreement. In certain circumstances this may be by “direct selection” of a framework supplier, or it may be done by holding a mini competition between the framework suppliers appointed to Lot 1 that are capable of carrying out the contract in question. It is not intended that such mini-competitions will be expensive or time consuming to administer. Framework suppliers will be able to decline the opportunity to take part in a mini-competition if they wish.
Additional Lot 1 Cleaning Services Contracts may be for the provision of cleaning services in other parts of the UK, depending on the service requirements of the entity making the call off.
Please note that the estimated value of this Lot as set out above is based on the estimated value of the ForHousing Lot 1 Cleaning Services Contract. The value of this Lot may increase if other entities decide to award Additional Lot 1 Cleaning Services Contracts under this Lot.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 70
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 2,310,557       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7Z8GPR2DVH
The Authority reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement.
The Authority will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their selection questionnaire or tender submissions.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Merseyside       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      90910000 - Cleaning services.
      90911000 - Accommodation, building and window cleaning services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This Lot of the Framework Agreement is for the provision of cleaning services in Merseyside.
ForHousing intends to appoint no more than 3 suppliers to this Lot of the Framework Agreement following this procurement process, subject to a receipt of a sufficient number of complete and compliant bids.

The ForHousing Lot 2 Cleaning Services Contract

Once the Framework Agreement has been set up, ForHousing intends to award a contract to the supplier whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of this ITT (the “ForHousing Lot 2 Cleaning Services Contract”). (Note that this represents ForHousing’s current intention with respect to the award of the ForHousing Lot 2 Cleaning Services Contract. As an alternative, ForHousing reserves the right to hold a mini competition amongst the framework suppliers appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)

For further details of the scope of the ForHousing Lot 2 Cleaning Services Contract and the services to be carried out under it please refer to the ITT documents.

It is envisaged that the ForHousing Lot 2 Cleaning Services Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract.

The estimated value of the ForHousing Lot 2 Cleaning Services Contract, over its 4 year term is approximately £159,700.00 (ex VAT)
It is envisaged that the suppliers who are appointed to this Lot but who are not awarded the ForHousing Lot 2 Cleaning Services Contract will essentially act as “reserve” suppliers, whom ForHousing may turn to during the Framework term if required.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 70
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 159,700       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7Z8GPR2DVH
The Authority reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement. The Authority will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their selection questionnaire or tender submissions.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As set out in the tender documentation    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      As set out in the tender documentation    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      As set out in the tender documentation    
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As set out in the tender documentation          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 9           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 29/09/2022 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 29/09/2022
         Time: 12:01
         Place:
         Eccles, Salford
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./278AX26Y32

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/278AX26Y32
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice in the Strand
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             Royal Courts of Justice in the Strand
          London, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Royal Courts of Justice in the Strand
       London, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 19/08/2022

Annex A