City of Portsmouth College : Provision of Catering Facilities at City of Portsmouth College

UK-Portsmouth: Catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       City of Portsmouth College, 130005158
       Tangier Road, 2 Tudor Crescent, Portsmouth, PO3 6PZ, United Kingdom
       Tel. +44 2392328904, Email: julia.challacombe@copc.ac.uk
       Contact: Julia Challacombe
       Main Address: https://www.city-of-portsmouth-college.ac.uk/, Address of the buyer profile: https://www.city-of-portsmouth-college.ac.uk/
       NUTS Code: UKJ31

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law college

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Catering Facilities at City of Portsmouth College            
      Reference number: CoPC 2025/08

      II.1.2) Main CPV code:
         55520000 - Catering services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: To provide catering and staffing services to the City of Portsmouth College. Delivered on a nil cost basis.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 3,260,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ31 - Portsmouth
   
      Main site or place of performance:
      Portsmouth
             

      II.2.4) Description of the procurement: Direct framework award under PRC2015 regime for Catering service and Supplies. Direct award based on Framework criteria continuity of services and nil return EOI, highest scoring framework supplier.

      II.2.5) Award criteria:
                  
      Price - Weighting: 10
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Y23009    
   Lot Number: 1    
   Title: Catering and Vending Machine Framework

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/06/2025

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Cater Link Ltd (Caterlink), 03732298
             Early West, 300 Thames Valley Park Drive, Reading, Berkshire, RG6 1PT, United Kingdom
             Tel. +44 1189356700, Email: rflynn@caterlink.co.uk
             Internet address: https://caterlinkltd.co.uk/
             NUTS Code: UKJ31
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,260,000          
         Total value of the contract/lot: 3,260,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966753189
   VI.4) Procedures for review

      VI.4.1) Review body
          City of Portsmouth Council
          Portsmouth, PO3 6PZ, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/07/2025




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to: restricted procedure

            
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: No

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No
            Service contract to be awarded to the winner or one of winners under the rules of a design contest: No
      

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          "DIRECT AWARD Placing an order with any capable supplier awarded on the framework, without re-opening competition, following the criteria set out below. Regulation 33(8)(a) of the Public Contracts Regulations 2015 (PCR 2015) sets out the criteria for making a direct award where a framework is concluded with more than one supplier: • All the terms governing the provision of the works, services and supplies concerned are set out in the framework, and • The objective conditions for determining which of the suppliers on the framework shall perform them are set out in the procurement documents. In accordance with the above regulation, direct award orders may be placed under this framework provided the customer can meet any one of the following objective conditions: 1. Customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement 2.The supplier is able to supply the required goods/services within the customers timescales 3. The Supplier achieved the highest total score during the evaluation process 4. Goods/services required are unique/exclusive to one supplier 5. Continuity of existing goods/services from an awarded supplier"