Stonewater Limited has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | 00404-AST Tree Maintenance Regional |
| Notice type: | UK2: Preliminary market engagement notice |
| Authority: | Stonewater Limited |
| Nature of contract: | Services |
| Procedure: | Above threshold - Open procedure |
| Short Description: | Stonewater Background: Stonewater is one of the UK’s largest social housing providers, dedicated to creating places that people can truly call home. With 40,000 homes, we proudly serve more than 93,000 customers from diverse backgrounds across the country. With an annual turnover of £239 million and £2.4 billion in fixed assets, Stonewater holds a strong credit rating from S&P Global Ratings and maintains top G1/V1 rankings for governance and viability. If you would like to know more about Stonewater, please visit our website: www.stonewater.org What we want to achieve from these contracts: Stonewater needs a new Tree Management programme to ensure that trees on Stonewater land and in Stonewater owned communal areas are maintained safely and sustainably to a high standard, for the benefit and welfare of our tenants, communities, and local wildlife. We have GIS data that suggests we have approximately 20,000 trees across our estate, however we expect this number to rise as we receive the results of surveys. We anticipate that this programme will be formed of two elements: 1). Tree Surveys (including Tree plan updates) 2). Tree Management – comprising of both a cyclical plan of maintenance, and reactive maintenance These elements will be tendered individually, and no contractor would be allowed to win both a surveying and a tree management contract, as it is considered prudent to split those areas of specialist work. We expect both elements to be split between seven geographical regions: North North, North Central, West Urban, West Rural, East, South East, South West. We do not have any properties in London at this time. Contract details: To be confirmed following review of responses to our Preliminary Market Engagement Notice and this RFI. Estimated 5 years, followed by either potential to extend or requirement to re-tender |
| Published: | 30/06/2025 11:48 |
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Scope
Scope: 00404-AST Tree Maintenance Regional
Description:
Stonewater Background:
Stonewater is one of the UK’s largest social housing providers, dedicated to creating places that people can truly call home. With 40,000 homes, we proudly serve more than 93,000 customers from diverse backgrounds across the country.
With an annual turnover of £239 million and £2.4 billion in fixed assets, Stonewater holds a strong credit rating from S&P Global Ratings and maintains top G1/V1 rankings for governance and viability.
If you would like to know more about Stonewater, please visit our website: www.stonewater.org
What we want to achieve from these contracts:
Stonewater needs a new Tree Management programme to ensure that trees on Stonewater land and in Stonewater owned communal areas are maintained safely and sustainably to a high standard, for the benefit and welfare of our tenants, communities, and local wildlife. We have GIS data that suggests we have approximately 20,000 trees across our estate, however we expect this number to rise as we receive the results of surveys.
We anticipate that this programme will be formed of two elements:
1). Tree Surveys (including Tree plan updates)
2). Tree Management – comprising of both a cyclical plan of maintenance, and reactive maintenance
These elements will be tendered individually, and no contractor would be allowed to win both a surveying and a tree management contract, as it is considered prudent to split those areas of specialist work.
We expect both elements to be split between seven geographical regions:
North North, North Central, West Urban, West Rural, East, South East, South West.
We do not have any properties in London at this time.
Contract details:
To be confirmed following review of responses to our Preliminary Market Engagement Notice and this RFI.
Estimated 5 years, followed by either potential to extend or requirement to re-tender
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=962497757
Total value (estimated):
GBP 0 excluding VAT GBP 0 including VAT
Contract dates (estimated)
30/04/2026 to 29/04/2031
CPV Classifications:
03452000 - Trees.
77211300 - Tree-clearing services.
77211400 - Tree-cutting services.
77211500 - Tree-maintenance services.
77340000 - Tree pruning and hedge trimming.
77341000 - Tree pruning.
Delivery regions:
UKG WEST MIDLANDS (ENGLAND)
UKF EAST MIDLANDS (ENGLAND)
UKH EAST OF ENGLAND
UKK SOUTH WEST (ENGLAND)
UKJ SOUTH EAST (ENGLAND)
UK UNITED KINGDOM
UKC NORTH EAST (ENGLAND)
UKD NORTH WEST (ENGLAND)
Engagement
Engagement deadline
11/07/2025
The engagement was carried out before this notice was published. Engagement process description:
This is an exciting opportunity to help a national Housing Association shape its Tree Maintenance programme and policy for the future. We would welcome any insights you wish to share that you feel would help us to create the programme that suits our estate and customers.
Please respond to the below questions - your answers should be sent to: Emma.Thomas@Stonewater.org by midday 11th July 2025. Please use 400 words or fewer per question, and please send an attachment where indicated.
The Delta Access code for this opportunity is: ETSB42G4W9
Please note, this is NOT the Access code for a Tender, but for the PME only.
1. Are you content with the contracts being offered as one single lot each, or would you prefer a set of more than one lot? (If the latter, please propose the basis on which multiple lots might be defined, if different to the following: North North, North Central, West Urban, West Rural, East, South East, South West). Please include any issues you would foresee with capacity for either one national Lot or smaller, geographically split Lots.
2. Are you content with the contracts being split between surveying and management, and with our decision that no contractor could win both a surveying and a management contract? Please provide some details/context for your reasoning.
3. What qualifications and/or accreditations would you reasonably expect the winning bidders for either element to hold as a minimum?
4. Please could you provide an anonymised example of your typical survey data (this can be sent as an attachment)? Do you include tree plans in your reports?
5. Please could you provide an anonymised example of your typical cyclical maintenance schedule (this can be sent as an attachment)?
6. Which pricing model would you recommend for these contracts (see above) and why?
7. Please could you share indicative pricing for surveys (and stage which geographical region this would cover), listing what you would usually include for that cost. We are trying to assess costs to understand the budget requirement so an average value would be useful.
8. Please could you share indicative pricing for cyclical maintenance visits (and stage which geographical region this would cover), listing what you would usually include for that cost. We are trying to assess costs to understand the budget requirement so an average value would be useful.
Contracting authority
Stonewater Limited, PVMT-4274-HPBN
Suite C, Lancaster House, Grange Business Park, Enderby Road, Leicester, LE8 6EP, United Kingdom
Tel. +44 1384 471065, Email: emma.thomas@stonewater.org
Contact: Emma Thomas
Address of the buyer profile: https://www.stonewater.org
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None