Derby Homes Ltd: UK-Derby: Software package and information systems.

UK-Derby: Software package and information systems.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       Derby Homes Ltd
       839 London Road, Alvaston, Derby, DE24 8UZ, United Kingdom
       Tel. +44 1332888777, Email: DH-Procurement@derby.gov.uk
       Contact: Andrew Grover
       Main Address: https://www.derbyhomes.org/, Address of the buyer profile: https://www.derbyhomes.org/
       NUTS Code: UKF11

Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: DH21004 - Repairs Diagnostic System   
      Reference number: DH21004   
   
   II.1.2) Main CPV code:
      48000000 - Software package and information systems.
       
   II.1.3) Type of contract: SUPPLIES

II.2) Description

   II.2.1) Title: DH21004 - Repairs Diagnostic System   
   Lot No: Not Provided    

   II.2.2) Additional CPV codes:
      Not Provided    
   
   II.2.3) Place of performance:
      UKF11 Derby
       
   
   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Online diagnostic IT system linked to our Open Housing System to enable staff and customers to diagnose repairs and place corresponding orders.    
   
   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
               Start: 16/05/2022 / End: 15/05/2032       
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided          
   
   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: No    


Section IV: Procedure

IV.2) Administrative information
   
   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: 2022/S 000 - 013652    

Section V: Award of contract/concession

Contract No: DH21004   Lot No: Not Provided    Title: Repairs Diagnostic System
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 14/02/2022   

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          HALLNET LIMITED, 03592955
          Third Floor Yarnwicke, 119-121 Cannon Street,, London, EC4N 5AT, United Kingdom
          NUTS Code: UKI
   The contractor/concessionaire is an SME: Yes    
   
   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 207,860   
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=950297414    
   VI.4) Procedures for review
   
      VI.4.1) Review Body
       Derby Homes Ltd
       839 London Road, Alvaston, Derby, DE24 8UZ, United Kingdom
       Tel. +44 1332888777, Email: DH-Procurement@derby.gov.uk
   
      V1.4.2) Body responsible for mediation procedures:
      Not Provided

      VI.4.3) Review procedure
         Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
      Not Provided
   
   VI.5) Date of dispatch of this notice: 16/06/2025
   
Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      72212517 - IT software development services.
   

   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKF11 Derby
       
   
   VII.1.4) Description of the procurement:
    Online diagnostic IT system linked to our Open Housing System to enable staff and customers to diagnose repairs and place corresponding orders. For the next phase of the project, customers will be given the ability to manage (change and/or cancel) their own appointments using 'Track &Amend' function in order to achieve a reduction in 'no access' rates on jobs. There will also be less impact on the Customer Services & Planning Teams who currently have to reschedule appointments.    
   
   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
               Start: 16/05/2022 / End: 15/05/2032       
   
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided       .
   
   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 207,860   
   Currency: GBP    
   
   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          Derby Homes Ltd, 04380984
          839 London Road, Alvaston, Derby, DE24 8UZ, United Kingdom
          Tel. +44 1332888777, Email: DH-Procurement@derby.gov.uk
          NUTS Code: UKF11
   The contractor/concessionaire is an SME: Yes

   
VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    Online diagnostic IT system linked to our Open Housing System to enable staff and customers to diagnose repairs and place corresponding orders. For the next phase of the project, customers will be given the ability to manage (change and/or cancel) their own appointments using 'Track &Amend' function in order to achieve a reduction in 'no access' rates on jobs. There will also be less impact on the Customer Services & Planning Teams who currently have to reschedule appointments.    
   
   VII.2.2) Reasons for modification:
         Need for additional works, services or supplies by the original contractor/concessionaire (Art. 43(1)(b) of Directive 2014/23/EU, Art. 72(1)(b) of Directive 2014/24/EU, Art. 89(1)(b) of Directive 2014/25/EU)
   
   Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
    The original tender requirement document stated that ‘the system must integrate with our appointment system and offer real time appointment options’, this formed part of the evaluation process. Making initial appointments is in the current contract, so this is an add on. Adding the additional costs of this exemption to the scored evaluation of the original procurement to their bid alone would not have changed the winning bidder       
   
   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 45,000   
   Currency: GBP    
   
   Total contract value after the modifications:
   Value excluding VAT: 252,860    
   Currency: GBP