Southeastern Railway: Ticketing Machine Procurement

UK-London: Maintenance and repair of ticket-issuing machinery.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Southeastern Railway (SE Trains Limited)
       4 More London Riverside, London, SE1 2AU, United Kingdom
       Tel. +44 7772769040, Email: becky.bowers@southeasternrailway.co.uk
       Main Address: https://www.southeasternrailway.co.uk/
       NUTS Code: UKI44

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Other type:: Railway Transport Services

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Other activity:


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Ticketing Machine Procurement.
      Reference number: Not Provided
      
   II.1.2) Main CPV code:
      50316000 - Maintenance and repair of ticket-issuing machinery.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: Please note this is a Voluntary Transparency Notice and this contract variation is not yet signed (meaning the ‘Award of Contract’ section and the ‘Date of conclusion of the contract / concession award decision’ of 05/06/25 are not valid). This notice informs bidders of a change of scope in procurement notice 2024/S 000-041499 from awarding a framework agreement that subsidiaries of DfT Operator Limited (as defined legally at the time of our original notice) could call-off, to a framework agreement which can be used by subsidiaries of DfT Operator Limited or operators under a National Rail Contract awarded by the DfT. The Contracting Authority intends to execute this variation subject to (i) receiving no notice during the 10-day standstill period of any intention to challenge the award process; (ii) successful completion of the Ticketing Machine Procurement process and associated required approvals. The Contracting Authority will observe the 10-day standstill from the date this notice.
   
   II.1.6) Information about lots
      This contract is divided into lots: Yes

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 410,161,928      
      Currency: GBP


II.2) Description Lot No. 1

   II.2.1) Title: Ticketing Machine Procurement: Ticket Vending Machines    Lot No: 1

   II.2.2) Additional CPV codes:
      50316000 - Maintenance and repair of ticket-issuing machinery.
   

   II.2.3) Place of performance:
      UK UNITED KINGDOM
   
   
   II.2.4) Description of the procurement:
    Lot 1 is for Ticket Vending Machines.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    

II.2) Description Lot No. 2

   II.2.1) Title: Ticketing Machine Procurement: Ticket Office Machines    Lot No: 2

   II.2.2) Additional CPV codes:
      50316000 - Maintenance and repair of ticket-issuing machinery.
   

   II.2.3) Place of performance:
      UK UNITED KINGDOM
   
   
   II.2.4) Description of the procurement:
    Lot 2 is for Ticket Office Machines.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    

II.2) Description Lot No. 3

   II.2.1) Title: Ticketing Machine Procurement: Mobile Ticket Issuing Systems    Lot No: 3

   II.2.2) Additional CPV codes:
      50316000 - Maintenance and repair of ticket-issuing machinery.
   

   II.2.3) Place of performance:
      UK UNITED KINGDOM
   
   
   II.2.4) Description of the procurement:
    Lot 3 is for Mobile Ticket Issuing Systems.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Negotiated procedure without prior publication (in accordance with Article 32 of Directive 2014/24/EU)          
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement:Yes    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: N/A   Lot Number: Not Provided    Title: N/A

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 05/06/2025.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          N/A, N/A
       N/A, NW1 1AA, United Kingdom
       NUTS Code: UK
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 410,161,928          
         Total value of the contract/lot/concession 410,161,928         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=947767769 GO-2025612-PRO-30978144 TKR-2025612-PRO-30978143   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          High Court of England & Wales
       7 The Rolls Building, Fetter Lane, London, EC4A 1NL, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 12/06/2025


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

   No tenders or no suitable tenders/requests to participate in response to: Not provided

   
   
   The works, supplies or services can be provided only by a particular economic operator for the following reason: Not Provided
   
   Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: Yes
   
   Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

   New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

   Service contract to be awarded to the winner or one of winners under the rules of a design contest: No

   

   Purchase of supplies or services on particularly advantageous terms: Not Provided



3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The change outlined in this notice consists of correcting the scope of the procurement from awarding a framework agreement that subsidiaries of DfT Operator Limited (as defined legally at the time) could call-off, to a framework agreement which can be used by subsidiaries of DfT Operator Limited or operators under a National Rail Contract awarded by the DfT. This is lawful as the change meets the requirements of Chapter 4, Regulation 88 of the Utilities Contract Regulation 2016. That is to say, the change meets the requirements of Regulation 88 (1) (c) parts (i) and (ii), which states that (i) 'the need for modification has been brought about by circumstances which a diligent utility could not have foreseen' and (ii) 'the modification does not alter the overall nature of the contract'. The requirements of (i) are satisfied as The Customer (Southeastern) has been made aware of an incumbent supplier's intention to exit the market, which is a genuinely unforeseen event which limits the ability of the Customer to re-run the procurement, and introduces a need to widen the scope and allow for future subsidiaries of DfT Operator Limited to make use of the framework agreement (including subsidiaries who do not yet hold subsidiary legal status). The impact of this unforeseen event is the cause of the need to change the entities that can call off against the framework.