Birmingham City University has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | Computer Aided Facility Management Software (CAFM) System Service Provision. |
| Notice type: | UK4: Tender notice |
| Authority: | Birmingham City University |
| Nature of contract: | Services |
| Procedure: | Above threshold - Open procedure |
| Short Description: | Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions |
| Published: | 04/04/2025 17:32 |
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Scope
Description: Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate.
BCU currently has approximately 50,000 live assets it needs to manage and maintain.
To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system.
Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following:
Space and workplace management
Asset management
Reactive and planned preventative maintenance
Operational facility services
Room reservations
Help Desk solutions
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=939518723
Total value (estimated):
GBP 3,800,000 including VAT
Description
Contract dates (estimated)
01/08/2025 to 31/07/2028
CPV Classifications:
72510000 - Computer-related management services. 72514000 - Computer facilities management services. 72514100 - Facilities management services involving computer operation. 72514200 - Facilities management services for computer systems development. 72514300 - Facilities management services for computer systems maintenance.
Delivery regions:
UKG31 Birmingham
Award criteria:
Quality criterion - Name: System Specific Requirements Questionnaire / Weighting: 32
Quality criterion - Name: Quality Questionnaire (added value of service) / Weighting: 32.5
Quality criterion - Name: Overall System Cost / Weighting: 30
Quality criterion - Name: Rate Card for Key Staffing / Weighting: 5.5
Legal and financial capacity conditions of participation: Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor.
Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels:
Public Liability Insurance £5M for each and every incident
Professional Indemnity Insurance £5M for each and every incident
Employer’s Liability Insurance Minimum statutory limit (£5M) as laid down by legislation
Product Liability Insurance £5m per incident
Assessed Via completion of a Procurement Specific Questionnaire (PSQ) document.
Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK.
Technical ability conditions of participation: Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025.
Or be able to demonstrate similar capabilities and competence.
Assessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies.
Bidders are required to have one of the following Cyber qualifications:
Cyber Essentials Certified
Cyber Essentials Plus Certified
ISO27001 accreditation
Submission
Enquiry deadline: 23/04/2025 Time: 12:00Tender submission deadline: 02/05/2025 Time: 17:00
Submission address and any special instructions: https://www.delta-esourcing.com/respond/3U7367F377
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 02/06/2025
Procedure
Procedure type: Open procedure
Contracting authority
Birmingham City University, PMDM-3781-JGCD
Joseph Priestley Building, Cardigan Street, Birmingham, B47BD, United Kingdom
Tel. 01213317677, Email: mike.owers@bcu.ac.uk
Contact: MIke Owers
Address of the buyer profile: https://www.delta-esourcing.com/delta/login.html
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None