Stoke-on-Trent City Council: Design Services Framework

UK-Stoke-on-Trent: Graphic design services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Stoke-on-Trent City Council
      Corporate Procurement, Floor 1, Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
      Tel. +44 1782232952, Email: tina.capewell@stoke.gov.uk, URL: www.stoke.gov.uk
      Attn: Tina Capewell
      Electronic Access URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities Project:18570 itt: 29720
      Electronic Submission URL: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities Project:18570 itt: 29720 NOTE: OPEN TENDER

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Design Services Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKG23 - Stoke-on-Trent         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 5
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                        
            Estimated value excluding VAT: 200,000
            Currency: GBP
                              
      II.1.5)Short description of the contract or purchase:
      Graphic design services. Speciality design services. The contract will cover the supply and delivery of specialised design.

The contract covers the supply and delivery of graphic design work for promotional materials including leaflets, booklets
posters, flyers, advert displays etc.
         
      II.1.6)Common Procurement Vocabulary:
         79822500 - Graphic design services.
         
         79930000 - Speciality design services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided      
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/07/2014
         Completion: 30/06/2018

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      As set out in the tender documents      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documents         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documents         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documents      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CS2013/152*      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/05/2014
         Time: 16:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 12
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

This is an open tender NOT an expression of interest. This tender is being conducted via the bravo solution e-tendering portal. To access the tender documents please follow the instructions below;

Tender Title: Design Services Framework
Bravo Project code: project_18570
Bravo ITT code: itt_29720

The web address for Bravo Solution is https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities

You will have to register and follow the instructions below

Suppliers Instructions How to Tender

1. Register your company on the WMCOE eTendering portal (this is only
required once)

- Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities - Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep
this secure).

2. Responding to the tender
- Login to the portal with your username/password
- Click the "Open Access ITTs" link. (These are ITTs open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side
of the page.
- This will move the ITT into your "My ITT" page. (This is a secure area
reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the
"Settings and Buyer Attachments" in the "Actions" box

- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to
complete the ITT
   - There may be a mixture of online & offline actions for you to perform (there
is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - eMail: help@bravosolution.co.uk
Phone: 0800 368 4850/ Fax: 020 7080 0480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=92895228
GO-2014319-PRO-5540253 TKR-2014319-PRO-5540252
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Stoke-on-Trent City Council
      Corporate Procurement, Floor 1, Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH, United Kingdom
      Tel. +44 1782232952, Email: tina.capewell@stoke.gov.uk

      Body responsible for mediation procedures:
               As above

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            As above
      United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 19/03/2014

ANNEX A