Polaris Procurement and Consulting Limited : Grounds Maintenance Contractor for Yateley Town Council

UK-Yateley: Grounds maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Yateley Town Council
       Council Offices,, Reading Road, Yateley, GU46 7RP, United Kingdom
       Tel. +44 1252872198, Email: buyer@polaris-procurement.com
       Main Address: https://yateley-tc.gov.uk, Address of the buyer profile: https://yateley-tc.gov.uk/
       NUTS Code: UKJ3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Grounds Maintenance Contractor for Yateley Town Council            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         77314000 - Grounds maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Yateley Town Council has appointed PGSD Ltd to provide grounds maintenance services across Yateley, Frogmore and Darby Green.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 681,549.04
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKJ3 - Hampshire and Isle of Wight
   
      Main site or place of performance:
      Hampshire and Isle of Wight
             

      II.2.4) Description of the procurement: Yateley Town Council has appointed PGSD Ltd to provide grounds maintenance services across Yateley, Frogmore and Darby Green. The contract may also include grounds maintenance at the Swan Valley Lake in Yateley.

Services will include but not be limited to:
— cutting of grass and other vegetation,
— sports pitch maintenance,
— litter picking, waste clearing, bin emptying,
— ditch and drainage channel maintenance and clearing,
— weeding,
— play area maintenance,
— maintenance of Heathlands Cemetery,
— hanging baskets and summer bedding.

The Council has appointed a single contractor to deliver the full range of services required.

      II.2.5) Award criteria:
      Quality criterion - Name: Experience (Case Studies) / Weighting: 12
      Quality criterion - Name: Team / Weighting: 15
      Quality criterion - Name: Mobilisation / Weighting: 6
      Quality criterion - Name: Proposed Approach / Weighting: 15
      Quality criterion - Name: Contract Management / Weighting: 6
      Quality criterion - Name: Risks / Weighting: 3
      Quality criterion - Name: Sustainability / Weighting: 3
                  
      Price - Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The Council may wish to include the provision of similar services at Swan Lake Park in Yateley; pricing for this has been included in the procurement documentation. The contract includes the option to extend for two optional one year terms beyond the initial five years up to a total contract term of seven years.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/NU32V24RN8


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-017549
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 09/01/2025

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             PGSD Ltd, 02316661
             39-41 IVY ROAD, Hounslow, TW3 2DH, United Kingdom
             NUTS Code: UKJ3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 681,549.04
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=918092304

   VI.4) Procedures for review

      VI.4.1) Review body
          Yateley Town Council
          Yateley, Hants, GU146 7RP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 16/01/2025