Natural History Museum: Museum Security Consortium

UK-London: Security services.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       The Board and Trustees of the Natural History Museum
       Cromwell Road, London, SW7 5BD, United Kingdom
       Tel. +44 79425000, Email: nhmprocurement@nhm.ac.uk
       Main Address: https://www.nhm.ac.uk, Address of the buyer profile: https://www.nhm.ac.uk/
       NUTS Code: UKI3

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Recreation, culture and religion


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Museum Security Consortium.
      Reference number: Not Provided
      
   II.1.2) Main CPV code:
      79710000 - Security services.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: The 3 museum partners (The Natural History Museum, the Science Museum and the Victoria and Albert Museum) commission Wilson James Limited to provide security services across the numerous sites of the 3 museum partners, including control rooms, perimeter security and internal patrols, emergency response and first aid, management of electronic security systems, event and exhibition security officers, staff entrance security, traffic control, loading bay, bag search and door security across the various sites, providing world-class, co-ordinated, professional security services.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 12,150,514      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKI3 Inner London – West
   
   
   II.2.4) Description of the procurement:
    The 3 museum partners are placing this transparency notice to alert economic operators of their intention to extend their contact with Wilson James Limited currently due to expire on 31/03/2026 by a further year until 31/03/2027 in accordance with Regulation 72(1)(b) of the Public Contacts Regulations 2015 with an estimated increased value for that further year of £12,150,514 due to the need for additional works, services or supplies and the grounds identified in Regulation 72(1)(b) of the Public Contract Regulations 2015 apply. See Annex D for more details. Original contract details - The 3 museum partners originally signed an agreement for security services with Wilson James Limited across their multiple sites (notice 2018/S 085 – 191827 estimated value £63.487,185) which was extended by a further year in 2022 (notice 2018/S 085 – 191827 estimated value £11.979,731.) to expire on 31/03/2026.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    For context: the supplier standardises uniforms, procedures, and pay across the 3 museums, allowing absences or variances in requirements to easily be managed e.g. allowing a staff member finishing a shift at one museum to start at another. Were a museum to leave the consortium and contract alone it would cause significant inconvenience/duplication of costs due to the loss of these benefits.    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: 2018/S 085 - 191827       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Museum Security Consortium

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 19/12/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Wilson James Ltd, 02269560
       Chalkwell Lawns, 648-659 London Road, Westcliff-on-Sea, Essex, SS0 9HR, United Kingdom
       Internet address: https://wilsonjames.co.uk/
       NUTS Code: UKH31
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: Not Provided          
         Total value of the contract/lot/concession 12,150,514         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      The name and contact details of the contracting authorities: The Board and Trustees of the Victoria and Albert Museum Cromwell Road KensingtonSW7 2RL United Kingdom E-mail: procurement@vam.ac.uk. Internet address(es): http://www.vam.ac.uk/ ; The Board and Trustees of the Natural History Museum Cromwell Road London SW7 5BD United Kingdom E-mail: nhmprocurement@nhm.ac.uk. Internet address(es): http://www.nhm.ac.uk ; The Board and Trustees of the Science Museum Exhibition Road London SW7 2DD United Kingdom E-mail: procurement@sciencemuseum.ac.uk Internet address(es): http://www.sciencemuseum.org.uk
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=910386218
GO-20241220-PRO-28966464 TKR-20241220-PRO-28966463   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          The High Court of England and Wales
       The Strand, City of Westminster, WC2A 2LL, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
         As set out in the Public Contracts Regulations (2015).    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 20/12/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The 3 museums place this transparency notice to alert economic operators of their intention to extend their contact with Wilson James by one further year until 31/03/2027 with an estimated increased value of £12,150,514. This is because additional works, services or supplies have become necessary, the increase in price does not exceed 50% of the value of the original contract, and the grounds identified in r72(1)(b) of the Public Contract Regulations 2015 apply as set out below. a.V&A is opening new buildings and for technical reasons needs one security provider across its entire estate. Without the proposed extension V&A will not be able to persuade the current supplier to invest in providing security to the new building creating a significant operational risk, leading to technical and economic inconvenience. b.NHM is undergoing significant changes to the collections stored at both its South Kensington and Tring sites, as a result of the potential movement of certain collections to Thames Valley Science Park (subject to approval). A change in supplier at this key time, to a supplier that is unfamiliar with the site, would result in greater security risks to its rare, unique and delicate collections during the move process, and would require the expertise of the current supplier in relation to NHM’s sites and systems and equipment to reduce risk and avoid significant inconvenience if the supplier were to be changed now. c.There are currently significant site developments going on at all of the Science Museum Group’s sites – including major construction works as part of an ongoing Masterplan programme. A potential change in contractor within the next two years would have significant impact on the day-to-day operation of the sites. SMG and the onsite security teams are working together to support all these projects and are all well versed in the approaches to take to keep visitors, colleagues and the various sites safe and secure and a change to this structure at a critical point in delivery could have significant effects. d.In common with other museums in the UK and across Europe SMG and V&A are experiencing an increased security risk, and consequently SMG and potentially V&A will require a security assessment to take place during this key period, that will require the expertise of the current supplier in relation to SMG’s and V&A’s systems and equipment to reduce risk and avoid significant inconvenience if the supplier were to be changed now and replaced with a new provider that was less used to managing SMG’s and V&A’s sites e.At the date of this notice the Terrorism (Protection of Premises) Bill is at the Report stage. Once it is passed, this legislation will require the 3 museums to take prescribed steps to reduce the vulnerability of their premises to, and the risk of physical harm to individuals arising from, acts of terrorism. At this stage when the full scope of these obligations is not known it would be premature to engage a new supplier to provide services which could soon be out-of-date.