Govia Thameslink Railway Limited (GTR): Procurement of Fleet and Facilities Cleaning Services

UK-London: Cleaning services.

Section I: Contracting Entity

   I.1) Name, Addresses and Contact Point(s):
             Govia Thameslink Rail (GTR)
             24 Monument Street, London, EC3R 8AJ, United Kingdom
             Tel. +44 7977763222, Email: carl.baker@gtrailway.com
             Contact: Carl Baker
             Main Address: http://www.gtrailway.com
             NUTS Code: UKJ

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.6) Main activity:
      Railway services



Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Procurement of Fleet and Facilities Cleaning Services            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90910000 - Cleaning services.
      

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: GTR sought to procure a supplier for cleaning services at their fleet and facilities. Lot 1 fleet activities primarily undertaken throughout the day at Terminus Railway Stations when trains reach their destination before being 'Turned Around' and going back into service. Lot 2 facilities cleaning across 240 railway stations plus other property located across the Southeast of England including Railway Stations, Offices, Training Facilities, Engineering Depots (specific areas only), Train Driver Depots, Train Crew Accommodation

      II.1.6) Information about lots
         This contract is divided into lots: Yes

            
   II.2) Description (lot no. 1)

      II.2.1) Title:Fleet Cleaning Services      
      Lot No:1

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKJ - SOUTH EAST (ENGLAND)
   
      Main site or place of performance:
      SOUTH EAST (ENGLAND)
             

      II.2.4) Description of the procurement: The following approach was undertaken: The procurement adopted a restricted procedure format, which was split into two stages of evaluation, a selection questionnaire (SQ) stage and then an invitation to tender (ITT) stage. Received ITT's were individually evaluated and separate moderation sessions were held for the technical and commercial weightings of the project. The procurement was undertaken in the accordance with the Utilities Contract Regulations and utilised The Railway Industry Supplier Qualification Scheme (RISQS) as a mean of pre-qualification. Therefore, the award was made in accordance with Regulation 77(9) by inviting relevant suppliers on the RISQS Qualification System established by notice 2021/S000-010921.

      II.2.5) Award criteria:

         Agree to publish? Yes
          Quality criterion - Name: Quality / Weighting: 60
                     
         Cost criterion - Name: Price / Weighting: 40
                           

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)

      II.2.1) Title:Facilities Cleaning Services      
      Lot No:2

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UKJ - SOUTH EAST (ENGLAND)
   
      Main site or place of performance:
      SOUTH EAST (ENGLAND)
             

      II.2.4) Description of the procurement: The following approach was undertaken: The procurement adopted a restricted procedure format, which was split into two stages of evaluation, a selection questionnaire (SQ) stage and then an invitation to tender (ITT) stage. Received ITT's were individually evaluated and separate moderation sessions were held for the technical and commercial weightings of the project. The procurement was undertaken in the accordance with the Utilities Contract Regulations and utilised The Railway Industry Supplier Qualification Scheme (RISQS) as a mean of pre-qualification. Therefore, the award was made in accordance with Regulation 77(9) by inviting relevant suppliers on the RISQS Qualification System established by notice 2021/S000-010921.

      II.2.5) Award criteria:

         Agree to publish? Yes
          Quality criterion - Name: Quality / Weighting: 60
                     
         Cost criterion - Name: Price / Weighting: 40
                           

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided




Section IV: Procedure

IV.1) Description

   IV.1.1) Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No
   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
      Notice number in the OJ S: 2021/S 000-010921
            

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No




Section V: Award of contract

Award Of Contract (No.1)
   
   Contract No: GTR0717    
   Lot Number: 1    
   Title: Cleaning Services (Fleet)

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 07/03/2025

      V.2.2) Information about tenders

         Agree to publish? Yes

         Number of tenders received: 4
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided          

         The contract has been awarded to a group of economic operators: No

      V.2.3) Name and address of the contractor

         Agree to publish? Yes
         
         Contractor (No.1)
             Churchill Contract Services Limited, 03762020
             Cedar House Parkland Square, 750a Capability Green, Luton, Bedfordshire, LU1 3LU, United Kingdom
             Internet address: https://www.churchillservices.com/
             NUTS Code: UKJ
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)

         Agree to publish? Yes       

         Initial estimated total value of the contract/lot: 83,207,349.5          
         Total value of the contract/lot: 49,167,979.58
         Currency: GBP

      V.2.5) Information about subcontracting

         The contract is likely to be subcontracted: No
         

      V.2.6) Price paid for bargain purchases

         Value excluding VAT: Not Provided          
         Currency: Not Provided


Award Of Contract (No.2)
   
   Contract No: GTR0867    
   Lot Number: 2    
   Title: Cleaning Services (Facilities)

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/02/2025


      V.2.3) Name and address of the contractor

         Agree to publish? Yes
         
         Contractor (No.1)
             Churchill Contract Services Limited, 03762020
             Cedar House Parkland Square, 750a Capability Green, Luton, Bedfordshire, LU1 3LU, United Kingdom
             NUTS Code: UKJ
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)

         Agree to publish? Yes       

         Initial estimated total value of the contract/lot: 45,210,767.97          
         Total value of the contract/lot: 26,715,453.8
         Currency: GBP

      V.2.5) Information about subcontracting

         The contract is likely to be subcontracted: No
         

      V.2.6) Price paid for bargain purchases

         Value excluding VAT: Not Provided          
         Currency: Not Provided




Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=895468725
   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice,
          Strand,, London, WC2A 2LL, United Kingdom

      VI.4.2) Body responsible for mediation procedures
         Not Provided

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 10/03/2025