Watford Borough Council: Operation of the Watford Colosseum

UK-Watford: Recreational, cultural and sporting services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Watford Borough Council, United Kingdom
       https://www.watford.gov.uk, Watford, wd17 3EX, United Kingdom
       Tel. +44 1923226400, Email: derek.hatcher@watford.gov.uk
       Main Address: https://www.watford.gov.uk, Address of the buyer profile: https://www.watford.gov.uk
       NUTS Code: UKH23

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Operation of the Watford Colosseum            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         92000000 - Recreational, cultural and sporting services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Procurement of an operator for the Watford Colosseum for a period of up to c. 25 years. This will be on the basis of a lease and/or operating contract of the facility.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 37,500,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            92300000 - Entertainment services.
            92320000 - Arts-facility operation services.
            79993000 - Building and facilities management services.
            45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants.
            45212322 - Theatre construction work.


      II.2.3) Place of performance
      Nuts code:
      UKH23 - Hertfordshire
   
      Main site or place of performance:
      Hertfordshire
             

      II.2.4) Description of the procurement: Watford Borough Council is seeking the appointment of an operator for the Watford Colosseum, to have full responsibility for managing and maintaining the venue for an operating period of c.25 years delivering a varied events programme for the benefit of the residents of Watford and wider area.

The Council has a number of objectives for new Watford Colosseum operational management contract, including:
-to operate the Watford Colosseum to eliminate any need for a subsidy for the facility and to provide a positive management fee payment or income to the Council
-for the appointed operator to provide a commercially successful, balanced and varied public events and arts programme
-to achieve greater daytime use of the Watford Colosseum, which could include use for conferences, corporate events and weddings
-to provide opportunities for community and cultural use of the Watford Colosseum
-transfer of risk on asset management (repair, maintenance and lifecycle replacement) to be transferred to the appointed operator. This will be achieved through a full repairing and maintenance lease and/or operating contract; and
-for the appointed operator to be responsible for all utility costs and any other charges linked to the operation of the Watford Colosseum for the whole contract period (BID levy and business rates).

The building facilities include:
-main auditorium which has a 1,280 seat capacity and 2,440 seated and standing (2,000 standing on the event floor (440 balcony seats), 600 banquet, 420 cabaret)
-café bar and Forum Restaurant
-the Grand Lobby and a number of smaller bars
-office accommodation and staff meeting room
-changing rooms.

The Council is currently heavily investing in the building and carrying out a full refurbishment of the interior and building systems to bring it up to modern standards and to seek to maximise its performance as a commercial venue, including reconfiguration of the bars, creation of space for selling merchandise and installation of advertising hoardings on the exterior

      II.2.5) Award criteria:
      Quality criterion - Name: Operating Methodology / Weighting: 10
      Quality criterion - Name: Programming / Weighting: 15
      Quality criterion - Name: Pre-Opening / Weighting: 5
      Quality criterion - Name: Social Value / Weighting: 5
      Quality criterion - Name: Amendment to Statement of Requirements / Weighting: 7.5
      Quality criterion - Name: Legal and Technical / Weighting: 17.5
                  
      Cost criterion - Name: Financial Offer / Weighting: 25
      Cost criterion - Name: Business Plan / Weighting: 15
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Competitive Dialogue


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2002/S 000-011769
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Operator for the Colosseum

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 30/09/2024

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Ansco Music Club Ltd, 05729603
             6th Floor 240 Blackfriars Road,, London, SE1 8NW, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 37,500,000          
         Total value of the contract/lot: 37,500,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=892665213

   VI.4) Procedures for review

      VI.4.1) Review body
          Watford Borough Council
          Town Hall, Watford, wd17 3EX, United Kingdom
          Email: derek.hatcher@watford.gov.uk
          Internet address: https://www.watford.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 21/10/2024