Polaris Procurement and Consulting Limited : IT Managed Services for Weymouth Town Council - Restricted Procedure

UK-Weymouth: IT services: consulting, software development, Internet and support.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Weymouth Town Council
       New Town Hall, Commercial Road, Weymouth, DT4 8NG, United Kingdom
       Tel. +44 123456789, Email: buyer@polaris-procurement.com
       Main Address: https://www.delta-esourcing.com/delta/signup.html?userType=supplier
       NUTS Code: UKK25

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: IT Managed Services for Weymouth Town Council - Restricted Procedure            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         72000000 - IT services: consulting, software development, Internet and support.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Weymouth Town Council [WTC] requires an a fully wrapped IT Support Service solution, across multiple locations, under a three-year contract with the option to extend for another two years. WTC is seeking a suitable and experienced Service Provider, who will be able to manage the complete cycle of installations, support and management of the WTC’s ICT infrastructure to provide excellent support, development and management thereafter.

This notice advises the award of contract.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 81,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK25 - Dorset
   
      Main site or place of performance:
      Dorset
             

      II.2.4) Description of the procurement: Weymouth Town Council [WTC] requires an a fully wrapped IT Support Service solution, across multiple locations, under a three-year contract with the option to extend for another two years. WTC is seeking a suitable and experienced Service Provider, who will be able to manage the complete cycle of installations, support and management of the WTC’s ICT infrastructure to provide excellent support, development and management thereafter.

This notice advises the award of contract.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 60
                  
      Price - Weighting: 40
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:2 x 12 month Option extension for Support Services for Year 4 and 5.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-002846
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 02/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 14
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Rock I.T. Specialists Limited, 06583990
             27-28 OLD FIELDROAD, Bridgend, CF35 5LJ, United Kingdom
             NUTS Code: UKL17
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 81,000          
         Total value of the contract/lot: 81,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: Initial contract term and price awarded for 3 years. Options to extend the services for Year 4 and Year 5 have been included in the contract.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=877380914

   VI.4) Procedures for review

      VI.4.1) Review body
          Weymouth Town Council
          New Town Hall, Commercial Road, Weymouth, DT4 8NG, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/07/2024