Borough Council of King's Lynn & West Norfolk: Architect-led Multi-Disciplined Design Team for Guildhall Redevelopment Project

UK-King's Lynn: Architectural, engineering and planning services.

Preliminary Questions
   This notice is published by:
   Directive 2014/23/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Borough Council of King's Lynn & West Norfolk, E07000146
       King's Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
       Tel. +44 1553616200, Email: jane.mitchell@west-norfolk.gov.uk
       Contact: Jane Mitchell
       Main Address: www.west-norfolk.gov.uk, Address of the buyer profile: https://www.west-norfolk.gov.uk/
       NUTS Code: UKH16

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Regional or local authority

I.5) Main Activity (in the case of a notice published by a contracting authority)
      General public services


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Architect-led Multi-Disciplined Design Team for Guildhall Redevelopment Project.
      Reference number: BCKLWN 252.1
      
   II.1.2) Main CPV code:
      71240000 - Architectural, engineering and planning services.
      FG25-4 - For buildings or goods of particular historical or architectural interest
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: The Council intends to appoint an Architect Led Multi-Disciplined Team to lead a transformation project at the St George's Guildhall site in King's Lynn as part of the Towns Fund programme. The appointed team will be required to build on the existing RIBA Stage 1 work to take the St George's Guildhall Project from RIBA Stage 2 (Concept Design) to RIBA Stage 7 (Use), providing reports and ensuring Client approval at every stage. There will be a break clause after RIBA Stage 3 (Spatial Coordination) when a decision will be taken by the Council on the final project scope. The Appointed Team will include: - Architect / Lead Designer / Interior Designer / Fire Engineer / Principal Designer (CDM);- Structural Engineer;- Mechanical and Electrical Engineer;- Theatre Consultant;- Independent Access Advisor.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 1,700,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKH16 North and West Norfolk
   
   
   II.2.4) Description of the procurement:
    The Council intends to appoint an Architect Led Multi-Disciplined Team to lead a transformation project at the St George's Guildhall site in King's Lynn as part of the Towns Fund programme. The appointed team will be required to build on the existing RIBA Stage 1 work to take the St George's Guildhall Project from RIBA Stage 2 (Concept Design) to RIBA Stage 7 (Use), providing reports and ensuring Client approval at every stage. There will be a break clause after RIBA Stage 3 (Spatial Coordination) when a decision will be taken by the Council on the final project scope. The Appointed Team will include: - Architect / Lead Designer / Interior Designer / Fire Engineer / Principal Designer (CDM);- Structural Engineer;- Mechanical and Electrical Engineer;- Theatre Consultant;- Independent Access Advisor.    
   
      
   II.2.5) Award criteria
   (Directive 2014/23/EU)

         
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: 2023/S 000 - 017801       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: BCKLWN 252.1   Lot Number: Not Provided    Title: Architect Led Multi Disciplined Design Team for Guildhall Redevelopment Project

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 27/06/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Howarth Tomkins, N/A
       5th Floor, Highgate Business centre, London, NW5 1LB, United Kingdom
       NUTS Code: UKI
   The contractor/concessionaire will be an SME: Yes    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 1,700,000          
         Lowest Offer: 648,903 / Highest Offer: 1,675,810 taken into consideration         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      Since award of the original tender the design has been subject to unforeseen changes to the scheme. The exploration of the site and its history along with the discovery in the Guildhall of the floor that Shakespeare performed on, have required significant redesign. The project is at high risk of not using its approved £8.1m Town's Fund budget. Any further delay will result in this budget being handed back as the project moves towards a 2027 revised completion. The Council believes that a change of service provider would cause significant inconvenience and substantial duplication of costs. The Council proposes to modify the current contract with the current provider until the end of the architectural design period, 08.01.2028 following the end of the defects period.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=867050012
GO-2024628-PRO-26749098 TKR-2024628-PRO-26749097   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Borough Council of King's Lynn and West Norfolk
       King's Court, Chapel Street, King's Lynn, PE30 1EX, United Kingdom
       Tel. +44 1553616200, Email: jane.mitchell@west-norfolk.gov.uk
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 28/06/2024


Annex D4 - Concession
Justification for the award of the concession without prior publication of a concession notice in the Official Journal of the European Union
Directive 2014/23/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes
3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   The Tender Notice for the original opportunity was published on 30th January 2023 on Find A Tender. It was not published on OJEU. Any reference to EU Directives are legacy from the Delta E-Sourcing template and should be ignored for the purposes of this Notice. Borough Council of Kings Lynn & West Norfolk ('the Council') having entered into a contract for the provisions of architectural services is intending to enter into a modified contract with the current provider by making use of Regulation 72 (b)(ii) of the Public Contracts Regulations 2015 (as amended).