Polaris Procurement and Consulting Limited : Greenspace (Grounds Maintenance) contract for Windlesham Parish Council

UK-Lightwater: Grounds maintenance services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Windlesham Parish Council
       The Council Office, The Avenue, Lightwater, GU18 5RG, United Kingdom
       Tel. +44 1276471675, Email: buyer@polaris-procurement.com
       Main Address: https://www.windleshampc.gov.uk/
       NUTS Code: UKJ25
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Greenspace (Grounds Maintenance) contract for Windlesham Parish Council    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      77314000 - Grounds maintenance services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Windlesham Parish Council intends to appoint a contractor/ multiple contractors to maintain all Parish owned greenspaces both efficiently and cost-effectively, whilst at the same time improving the quality of service and appearance.

Prior to commencing the formal procurement exercise and through the publication of this Prior Information Notice, the Council wishes to notify the market of the upcoming opportunity, identify the level of interest, and invite feedback on the proposed commercial model and procurement procedure.

Please note: Tender documents are not available at this time. The purpose of this Notice is for pre-procurement market engagement only.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: Yes          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description : 1    
   II.2.1) Title: Greenspace (Grounds Maintenance) contract for Windlesham Parish Council
         Lot Number: Greenspace (Grounds Maintenance) contract for Windlesham Parish Council          
   II.2.2) Additional CPV code(s):       
      77314000 - Grounds maintenance services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKJ25 - West Surrey    
   II.2.4) Description of the procurement:       
      Windlesham Parish Council requires the provision of grounds maintenance services across the villages of Bagshot, Lightwater and Windlesham.

The contract/s will include the following services:
- Cemeteries,
- Greenspace, playgrounds, ponds etc,
- Other services such as fly tipping, graffiti, asbestos removal.

The Council is considering the following commercial models to deliver these requirements:
(i) appointment of a single contractor to deliver all services across the whole parish;
(ii) appointment of three contractors: one contractor to deliver all services in each village;
(iii) appointment of up to nine contractors: disaggregating the contract by service specifics AND village, with individual contractors appointed to deliver the groups of services set out above in each village only.    
   II.2.14) Additional information          
      Prior to finalising the commercial model and commencing the formal procurement exercise, through the publication of this Prior Information Notice the Council wishes to notify the market of the upcoming opportunity, identify the level of interest, and invite feedback on the approaches being considered.    

II.3) Estimated Date of publication
         01/07/2024
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   Windlesham Parish Council invites interested suppliers to register their interest in this opportunity and take part in a short questionnaire (which should take no more than 10 to 15 minutes to complete) to assist with shaping the commercial model and procurement strategy. The questionnaire can be accessed at the following link: https://forms.office.com/r/q6EEJf7EJG The questionnaire will close to responses at 5pm on Friday 21st June 2024. Please email buyer@polaris-procurement.com if you experience any issues with accessing the questionnaire.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=866045238
GO-202467-PRO-26475263 TKR-202467-PRO-26475262        

VI.5) Date Of Dispatch Of This Notice: 07/06/2024