Polaris Procurement and Consulting Limited : Grounds Maintenance Contractor for Yateley Town Council

UK-Yateley: Grounds maintenance services.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Yateley Town Council
       Yateley Town Council Offices, Reading Road, Yateley, GU46 7RP, United Kingdom
       Tel. +44 1252872198, Email: buyer@polaris-procurement.com
       Main Address: https://yateley-tc.gov.uk/
       NUTS Code: UKJ3
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: Grounds Maintenance Contractor for Yateley Town Council    
          Reference number:
   II.1.2) Common Procurement Vocabulary:       
      77314000 - Grounds maintenance services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:    
      Yateley Town Council intends to appoint a single provider for the provision of grounds maintenance services across Yateley, Frogmore and Darby Green. Prior to commencing the formal procurement exercise and through the publication of this Prior Information Notice, the Council wishes to notify the market of the upcoming opportunity, identify the level of interest, and invite feedback on the proposed commercial model and procurement procedure. Please note: Tender documents are not available at this time. The purpose of this Notice is for pre-procurement market engagement only.          
   II.1.5) Estimated total value: Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: Yes          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description : 1    
   II.2.1) Title: Grounds Maintenance
         Lot Number: 1          
   II.2.2) Additional CPV code(s):       
      77314000 - Grounds maintenance services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKJ3 - Hampshire and Isle of Wight    
   II.2.4) Description of the procurement:       
      Yateley Town Council intends to appoint a single provider for the provision of grounds maintenance services to landscaped areas, open spaces, sports and other areas across Yateley, Frogmore and Darby Green. Services will include but not be limited to: — cutting of grass and other vegetation, — sports pitch maintenance, — litter picking, waste clearing (including dumped waste), bin emptying, — ditch and drainage channel maintenance and clearing, — weeding, — play area maintenance, — maintenance of Heathlands Cemetery, — hanging baskets and summer bedding, — provision of an out of hours and emergency call out service. The Council also requires a Contractor to carry out Litter removal and Bin emptying (including dog bins and litter), Cutting of Grass and other Vegetation and Ditch Maintenance at Swan Lake Park, which may be tendered via a separate Lot.    
   II.2.14) Additional information       
      Not Provided

II.3) Estimated Date of publication
         01/07/2024
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   Yateley Town Council invites interested suppliers to register their interest in this opportunity and take part in a short questionnaire (which should take no more than 10 minutes to complete) to assist with shaping the commercial model and procurement strategy.

The questionnaire can be accessed at the following link: https://forms.office.com/r/nUKv752xr2

The questionnaire will close to responses on 20th June 2024. Please email buyer@polaris-procurement.com if you experience any issues with accessing the questionnaire.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=866037822
GO-202465-PRO-26447974 TKR-202465-PRO-26447973        

VI.5) Date Of Dispatch Of This Notice: 05/06/2024