DRD Roads Service : Term Contract for Environmental Maintenance 2014

UK-Downpatrick: Environmental services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Department for Regional Development
      Procurement Branch, Rathkeltair House, Market Street, Downpatrick, BT30 6AJ, United Kingdom
      Email: roads.contracts@drdni.gov.uk, URL: www.drdni.gov.uk
      Attn: Stuart McKinstry
      Electronic Access URL: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
      Electronic Submission URL: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Term Contract for Environmental Maintenance 2014
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 12

         Region Codes: UKN0 - Northern Ireland         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Environmental services. Tree-maintenance services. Term contracts for Environmental Maintenance 2014:

Contract 1 Southern Division EMS1 [Banbridge, Craigavon and Armagh]
Contract 2 Western Division EMW1 [Cookstown, Dungannon and Magherafelt]

The scope of the Contracts shall require the Contractor to carry out a variety of environmental maintenance related works. Such Works may include but not be limited to the following, which are provided by way of examples:
1.   Maintaining grass areas in adopted urban and rural locations.
2.   Controlling weed growth in adopted areas.
3.   Cleaning and jetting of the road drainage system.
4.   Cutting or removing trees and hedges in urban and rural locations.

Many of the work activities to be carried out under the Contracts shall require the Contractor to employ and use skilled personnel and specialist equipment and resources associated with such work activities. Such work activities shall include but not be limited to the following, which are provided by way of examples:
1.   Maintaining grass areas using tractor / mowers.
2.   Maintaining grass areas using small motorised units / strimmers.
3.   Cleaning of road and footpath gullies.
4.   Jetting of drainage systems and inspection chambers.
5.   Weed Control to adopted areas.
6.   Emergency Responses (Grass Cutting / Gully Cleaning).
7.   Traffic Management on Roads as defined in the Roads (NI) Order 1993.
8.   Cut or remove trees and hedges and associated works.
         
      II.1.6)Common Procurement Vocabulary:
         90700000 - Environmental services.
         
         77211500 - Tree-maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The annual approximate value ranges in GBP are as follows:
EMS1 - 380,000 - 620,000
EMW1 - 190,000 - 315,000                  
         Estimated value excluding VAT:
         Range between: 190,000 and 620,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: The terms of both contracts shall initially be 3 years and may be extended on any number of occasions up to a maximum of 6 years at the sole discretion of the Department. In the event that the Department is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Monthly payments and price variation clause will apply
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Refer to III.2.3      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Refer to III.2.3         
         Minimum Level(s) of standards possibly required:
         Refer to III.2.3
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Full details of the conditions for participation are included in the Instructions for Tendering and Quality Submission documents. Refer to VI.3 for additional information.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Price - 70
            Quality - 30

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T-1024      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 10/02/2014
      Time-limit for receipt of requests for documents or for accessing documents: 14:59
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 10/02/2014
         Time: 15:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Normally up to a six year period
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The Instructions for Tendering, Tender Submission Package and Contract Documents will be available online through the eSourcingNI portal. 1. If you are not already registered on eSourcing NI you must register your company on the eSourcing NI portal which can be found at www.e-sourcingni.bravosolution.co.uk - Follow the link to the eSourcing Portal - Click on the "Register" link and follow the instructions on the screen. 2. Express an Interest in the tender and responding to Tenders - Login to the portal with the username/password. You will now have access to the documents you need to express an interest, complete a PQQ and/or submit a tender for the opportunities listed. - If you require assistance or help to navigate the site please consult the online help, or contact the eSourcing help desk. The contact details can be found on the eSourcing NI opening web page at www.e-sourcingni.bravosolution.co.uk The documents may be downloaded up to the closing date and time for the submission. The questionnaire must be completed by all applicants and returned using the online eSourcing NI portal to arrive not later than the time and date as stated in IV.3.4.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=83455084
GO-20131217-PRO-5339633 TKR-20131217-PRO-5339632
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 17/12/2013

ANNEX A