University of Exeter : UOE/2013/060/JB - eLearning Content generation framework

UK-Exeter: E-learning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Exeter
      Procurement Services,, Northcote House, The Queen's Drive, Exeter, EX4 4QJ, United Kingdom
      Tel. +44 1392661000, URL: www.exeter.ac.uk, URL: www.in-tendhost.co.uk/universityofexeter
      Contact: www.in-tendhost.co.uk/university of exeter

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UOE/2013/060/JB - eLearning Content generation framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 24

         Region Codes: UKK4 - Devon         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 9
         Duration of the framework agreement:
                        Duration in months: 48
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 300,000 and 600,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      E-learning services. Higher education services. The University of Exeter is looking to develop a framework of suitably qualified providers who are able to offer a range of high quality eLearning services to all departments across the University, including Academic Colleges and Professional Services, and which adhere to the latest industry standards, including, but not exclusively, accessibility and cross platform compatibility. The University wishes to work with providers who are able to create eLearning content for a range of audiences including undergraduate and postgraduate students, researchers, and academic and professional services staff, and who are also able to offer other associated services.
         
      II.1.6)Common Procurement Vocabulary:
         80420000 - E-learning services.
         
         80300000 - Higher education services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One lot only

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      It is intended that this contract will be let as THREE lots.
Lot 1: Audio Visual
Lot 2: CGI 3D Modelling
Lot 3: Full Courses / Authoring Services
Further information will be available within the PQQ document.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Audio Visual

      1)Short Description:      
      Lot 1 will include the following elements;
●   Video recording and editing / post-production
●   Voiceover recording
●   Audio editing / sound design
●   Creation and / or sourcing of audio soundtracks
●   Image creation and editing
●   Audio transcription
●   Captioning
●   Podcasts
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.

      2)Common Procurement Vocabulary:
         80420000 - E-learning services.
                  80300000 - Higher education services.
         
      3)Quantity Or Scope:      
      Further information will be available with the PQQ Document.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            A provider may bid for one lot only, all lots or any combination of lots.      
      Lot No: 2
      Title: CGI 3D Modelling

      1)Short Description:      
      Lot 2 will include the following elements;
●   Anatomical models
●   Interactive simulation and visualisation
●   Computer animation
●   Virtual worlds
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.

      2)Common Procurement Vocabulary:
         80420000 - E-learning services.
                  80300000 - Higher education services.
         
      3)Quantity Or Scope:      
      Further information will be available within the PQQ Document               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            A provider may bid for one lot only, all lots or any combination of lots.      
      Lot No: 3
      Title: Full Courses / Authoring Services

      1)Short Description:      
      Lot 3 will include the following elements;
●   Graphic, interface, and user experience design
●   Screencasts
●   Interactive learning objects, including (but not exclusively):
o   images
o   quizzes
o   questionnaires
o   problem solving activities, for example using mathematical and/or scientific languages
This is not an exclusive list and providers will be encouraged to define their whole range of services (within each lot above) in line with the specification and requirements of the Tender.

      2)Common Procurement Vocabulary:
         80420000 - E-learning services.
                  80300000 - Higher education services.
         
      3)Quantity Or Scope:      
      Further information will be available within the PQQ Document.               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            A provider may bid for one lot only, all lots or any combination of lots.         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)         
         Minimum Level(s) of standards possibly required:
         Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         (k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
         
         Information and formalities necessary for evaluating if requirements are met:
         Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)         
         Minimum Level(s) of standards possibly required:
         Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 9 and maximum number: 14         
         Objective Criteria for choosing the limited number of candidates:
         Further information may be required as set out in the relevant tender documents e.g. Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UOE/2013/060/JB - eLearning Content generation framework      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 11/02/2014
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/04/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Applicants will be required to register their interest for the relevant tender documents (e.g. PQQ, ITT) on the University of Exeter’s electronic tendering ‘In-Tend’ system
(http://in-tendhost.co.uk/universityofexeter/asp/home.asp ) as indicated in II.1.5 by the time/date indicated in IV.3.4. All documents relating to this procurement (e.g. PQQ/ITT) will be released via the ‘In-Tend’ only. Applicants must go to
http://in-tendhost.co.uk/universityofexeter/asp/home.asp to express and interest against the specific opportunity as stated on this Contract Notice. The procurement exercise is completely managed via this electronic system and only registering on http://in-tendhost.co.uk/universityofexeter/asp/home.asp will ensure that you receive all the relevant information and follow-up document. Registration is free of charge to potential contractors/suppliers.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=82928786
GO-201417-PRO-5372733 TKR-201417-PRO-5372732
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Exeter
      Procurement Services, Finance Services, Northcote House, The Queen's Drive, Exeter, EX44QJ, United Kingdom
      Tel. +44 1392661000, Email: procurement@exeter.ac.uk, URL: http://www.exeter.ac.uk/finance/procurement/

      VI.4.2)Lodging of appeals: This 'authority' will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Candidates and tenderers are advised to seek specialist legal advice as to their rights, and any remedies available to them, under the Public Contracts Regulations 2006 (as amended).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 07/01/2014

ANNEX A