Bristol City Council : Specialist Concert Hall Acoustic Consultant

UK-Bristol: Sound insulation and room acoustics consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Bristol City Council
      City Hall, College Green, Bristol, BS1 5TR, United Kingdom
      Tel. +44 1173525565, Fax. +44 1179037463, Email: john.thompson@bristol.gov.uk, URL: www.bristol.gov.uk, URL: https://www.proactisplaza.com/supplierportal
      Contact: Strategic Commissioning & Procurement Services, Attn: Mr J Thompson
      Electronic Access URL: https://www.proactisplaza.com/supplierportal - Project reference 1000742
      Electronic Submission URL: https://www.proactisplaza.com/supplierportal - Project reference 1000742

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Specialist Concert Hall Acoustic Consultant
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 12

         Region Codes: UKK11 - Bristol, City of         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Sound insulation and room acoustics consultancy services. Commissioning of a Specialist Concert Hall Theatre Acoustic Consultant to provide technical input and expertise to the main design team for the proposed redevelopment of the Colston Hall, Bristol
         
      II.1.6)Common Procurement Vocabulary:
         71313200 - Sound insulation and room acoustics consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The project is to commission a Specialist Concert Hall Theatre Acoustic Consultant to provide technical input and expertise to the main design team for the proposed redevelopment of the Colston Hall, Bristol. The commission will be for the period Monday 31st March 2014 until 30th March 2015 and managed via a consultancy agreement (details contained within the Invitation To Tender (ITT) document). The commission may be extended after 30th March 2015 if required. The consultant appointed will have a key role in working with the appointed design team to move forward proposals which will result in the development of a world class concert hall. The intention is to develop through a re-imagining and substantial new build within the envelope of the existing grade II listed building. It is the intention of Bristol City Council to appoint an acoustician or acoustician practice to work as part of the design team, led by the architects, Levitt Bernstein. Full details of the brief can be found within the ITT document.                  
         Estimated value excluding VAT:
         Range between: 200,000 and 300,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 31/03/2014
         Completion: 30/03/2015

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The authority reserves the right to request appropriate security relevant and proportionate to the contract values. Furtherdetails will be given in the Invitation To Tender documents.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Bristol City Council standard form of condition for payment.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take primary liability or to require that each consultant undertakes joint or several liability.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As specified in the Invitation To Tender documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Invitation To Tender and Award document.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Invitation To Tender and Award document.         
         Minimum Level(s) of standards possibly required:
         Tenderers should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published within the on-line Questionnaire and Award document. Tenderers should also be able to provide public and employers liability insurance at 5 000 000 GBP and 10 000 000 GBP respectively. Tenderers should be able to provide Professional Indemnity insurance at 2 000 000 GBP. Tenderers must provide a minimum of two years full set of accounts as a part of the financial assessment. Full set of standards and levels are set out in the Questionnaire, Invitation To Tender and Award document.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the on-line Questionnaire, Invitation To Tender and Award document.         
         Minimum Level(s) of standards possibly required:
         Compliance with EU and UK Procurement legislation. Relevant and satisfactory technical experiences and capability. Satisfactory Health and Safety and Equal Opportunities policies. Full set of standards and levels are set out in the Questionnaire, Invitation To Tender and Award document.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Proactis Reference number 1000742      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/01/2014
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 05/02/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Until: 2014-08-01 00:00:00.0
      
      IV.3.8)Conditions for opening tenders
         Date: 05/02/2014
         Time: 12:01
         Persons authorised to be present at the opening of tenders: No


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The on-line Questionnaire and other documents can be obtained from: https://www.proactisplaza.com/supplierportal Ref No: 1000742. The tenderers should note that the date in IV.3.4) 12:00, 31.1.2014 includes the time necessary to open, complete the on-line Questionnaire and submit a full tender bid including all supporting information via Bristol's E-tendering system. The appointment and services to be undertaken (by either an acoustician or acoustician practice) is subject to the Council receiving additional funding for this project. At present there is limited funding available to assist the architects, Levitt Bernstein, with the design work to enable the Council (working with the Colston Hall Trust) to bid for additional external funding to deliver the whole project.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=81797076
GO-20131211-PRO-5326397 TKR-20131211-PRO-5326396
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Bristol City Council
      ., ., ., United Kingdom
      Tel. +44 1173525565

      VI.4.2)Lodging of appeals: In accordance with the Public Contracts Regulations2006 (as amended).   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 11/12/2013

ANNEX A