Wychavon District Council : Civic Centre Cleaning Services

UK-Pershore: Cleaning and sanitation services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wychavon District Council
      Wychavon District Council, Civic Centre, Queen Elizabeth Drive, Pershore, WR10 1PT, United Kingdom
      Tel. +44 013865655422, Email: procurement@wychavon.gov.uk, URL: www.wychavon.gov.uk, URL: www.wychavon.gov.uk
      Contact: Nigel Jancey, Attn: Nigel Jancey

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Civic Centre Cleaning Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKG12 - Worcestershire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning and sanitation services. The Council is seeking a suitably qualified and experienced contractor to provide a daily, Monday to Friday, internal cleaning service to the Wychavon Civic Centre, Queen Elizabeth Drive, Pershore, Worcestershire WR10 1PT. This will include the cleaning of offices, meeting rooms, a café area (excluding dedicated kitchen), together with all other ancillary accommodation at the Civic Centre.
         
      II.1.6)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Civic Centre is a purpose built building and it provides office, meeting room and other related accommodation for the Council. In addition we also have a number of tenants on site who share the facilities provided within the building.

An approximate measurement of the areas to be cleaned is 6,100 square metres.

A listing showing the likeliest form of requirements for the proposed contract is attached as Appendix A.

The contract will be for a period of three years commencing 7 April 2014 and there will be an option to extend for up to a further two years at the discretion of the Council. The cleaning services have been outsourced for a number of years and therefore any transfer to a different contractor will involve a TUPE transfer of existing staff.

Please note that that the Council has achieved Chartermark accreditation for excellence in customer service across all the services we provide. In addition we have also achieved Investors in People Champion status.                  
         Estimated value excluding VAT:
         Range between: 180,000 and 250,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                           Number of possible renewals: Range between: 1 to 2                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      N/A
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Detailed in the PQQ
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Detailed in the PQQ
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      EU Regulation requirements      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Detailed in the PQQ      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         Detailed in the PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
         (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         
         Information and formalities necessary for evaluating if requirements are met:
         Detailed in the PQQ      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 4 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         Detailed in PQQ   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: NJ/CCC/13      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 12/12/2013
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 23/12/2013
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 03/01/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: Please see PQQ
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=79601631
GO-20131113-PRO-5261933 TKR-20131113-PRO-5261932
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Wychavon District Council
      Wychavon District Council, Civic Centre, Queen Elizabeth Drive, Pershore, WR10 1PT, United Kingdom
      Tel. +44 01386565470, Email: Ian.Marshall@wychavon.gov.uk

      Body responsible for mediation procedures:
               Wychavon District Council
         Civic Centre, Pershore, WR10 1PT, United Kingdom
         Tel. +44 01386565470

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            HM Courts and Tribunal Service
      Royal Courts of Justice, The Strand, London, London, WC2A 2LL, United Kingdom
      Tel. +44 2017476000, URL: www.hmcourts-service.gov.uk

   VI.5) Date Of Dispatch Of This Notice: 13/11/2013

ANNEX A